1. KARNATAKA HMIS TEAM MCTS (NBITS)
POWER POINT PRESENTATION DESIGNED, CONCEPTUALISED AND PREPARED BY
KARNATAKA HMIS TEAM
KARNATAKA HMIS TEAM, D&E CELL

2. MOTHER AND CHILD TRACKING SYSTEM
MCTS
MOTHER AND CHILD TRACKING SYSTEM
KARNATAKA HMIS TEAM, D&E CELL

3. KARNATAKA HMIS TEAM, D&E CELL
OBJECTIVE :
To keep Track of each pregnant women from registration to delivery and PNC for complete service delivery, timely identification of risk irrespective of the registration place.
Tracking of every child from birth to the end of immunisation irrespective of the registration place.
KARNATAKA HMIS TEAM, D&E CELL

4. KARNATAKA HMIS TEAM, D&E CELL
BENEFITS OF MCTS :
It helps in timely service delivery & monitoring of individual case/patient by concerned service providers.
Monthly activities of field worker (ANM/ASHA) can be planned.
Will help in the monitoring and performance analysis of ASHA’s activities.
Aggregate individual case data and avoid / detect duplication of data.
Improve quality and reliability of data.
KARNATAKA HMIS TEAM, D&E CELL

5. KARNATAKA HMIS TEAM, D&E CELL
MCTS OVERVIEW :
The software is customised by NIC, Bangalore, Karnataka according to the state needs.
All the health facilities like PHCs / CHCs / SCs have been mapped.
All the villages (apprx. 36,000) of 30 districts coming under the SCs have been mapped.
Data entry through mobile SMS is being introduced to minimize the workload of manual data entry.
Minimizes the time required for data entry.
KARNATAKA HMIS TEAM, D&E CELL

6. When to start data entry in the application :
All the pregnant women registered for ANC from 1st January 2011 should be entered in the application.
Children born after 1st January (including his / her mother registration) should be entered in the application.
KARNATAKA HMIS TEAM, D&E CELL

7. KARNATAKA HMIS TEAM, D&E CELL
Responsibilities :
Area ANM should register the pregnant women and issue thayi card.
After issuing thayi card : tear on the mother details ( Annexure-1, if using present thayi card) or tear on the child details (annexure-2, if using present thayi card) and send it to PHC.
DPMO and DNO to make arrangements to supply the photostat copies of Annexure-1/2 to all the health facilities till the issue of new Thayi card.
KARNATAKA HMIS TEAM, D&E CELL

8. KARNATAKA HMIS TEAM, D&E CELL
contd….
Responsibilities :
Medical officer should entrust the work to ANM / any other staff working in PHC to collect and send details of mother / child collected from SCs to THO office for data entry.
Computer operator / BPM should enter the details of mother / child (only one time entry) collected from SCs, PHCs as soon as possible.
KARNATAKA HMIS TEAM, D&E CELL

9. KARNATAKA HMIS TEAM, D&E CELL
contd….
Responsibilities :
ANM should monitor the services given to pregnant women / child and SMS mother card no. along with services, date to the specified mobile no.
Medical Officer’s / THO’s should monitor the services given to pregnant women / child in their area. if any service is missed to pregnant women / child instruct the ANM’s to provide service.
KARNATAKA HMIS TEAM, D&E CELL

10. ANM to identify the pregnant women in her area
KARNATAKA HMIS TEAM, D&E CELL

11. KARNATAKA HMIS TEAM, D&E CELL
Issue Thayi Card
KARNATAKA HMIS TEAM, D&E CELL

12. KARNATAKA HMIS TEAM, D&E CELL
Register her for ANC
KARNATAKA HMIS TEAM, D&E CELL

13.   THAYI CARD Fill up the mother details in Annexure-1
(If you are using Existing Thayi Card) OR
Fill up the mother details in tear on Thayi Card
(if you are using the New Thayi Card) 
THAYI CARD
Mother Details 
Child Details
KARNATAKA HMIS TEAM, D&E CELL

14. Tear on the Mother details part from Thayi Card
After filling the Mother details on Thayi card 
THAYI CARD 
Mother Details
Tear on the Mother details part from Thayi Card  
Child Details
KARNATAKA HMIS TEAM, D&E CELL

15. Send the mother details from the sub-centres to the concerned PHCsSC
PHC SC
THO Office
Send the mother details from the sub-centres to the concerned PHCs
Thereafter send all the collected tear on Thayi cards / Annexure-1 to the THO office for data entry.
KARNATAKA HMIS TEAM, D&E CELL

16. Send SMS reg. the service given
Regularly follow up the Pregnant women and give services that are due to her and SMS the services given.
Services
Send SMS reg. the service given
ANC1, 2 / IFA tablets..
TT1,2, Booster….
ANC 3,4…..
KARNATAKA HMIS TEAM, D&E CELL

17. KARNATAKA HMIS TEAM, D&E CELL
Details required to send SMS :
Mother card No (eg : )
Service Code (eg : TT1, TT2, IFA )
Date (on which the services given)
(eg :10/12/2010 )
KARNATAKA HMIS TEAM, D&E CELL

18. KARNATAKA HMIS TEAM, D&E CELL
How to send SMS ?
MCTS Software
ANMPW TT
Send to :
Eg: ANMPWspace space TT1space101210
ANMPW
Mother card no
Service code
Date
(DD/MM/YY)
KARNATAKA HMIS TEAM, D&E CELL
ANM

19. KARNATAKA HMIS TEAM, D&E CELL
When the pregnant women delivers,
KARNATAKA HMIS TEAM, D&E CELL

20.   THAYI CARD Fill up the details of Annexure-2
(If you are using Existing Thayi Card) OR
Fill up the details of Child in tear on Thayi Card
(if you are using the New Thayi Card) 
THAYI CARD
Mother Details 
Child Details
NOTE :
Use the Annexure-2 from 01/01/2011 to 01/10/2011
KARNATAKA HMIS TEAM, D&E CELL

21. Tear on the child details part from Thayi Card
After filling the child details on Thayi card
By this time Mother details have been teared, and will not be there in thayi card 
THAYI CARD
Mother Details 
Tear on the child details part from Thayi Card
Child Details  
KARNATAKA HMIS TEAM, D&E CELL

22. Send the child details from the sub-centres to the concerned PHCsSC
PHC SC
THO Office
Send the child details from the sub-centres to the concerned PHCs
Thereafter send all the collected tear on Thayi cards / Annexure-2 to the THO office for data entry.
KARNATAKA HMIS TEAM, D&E CELL

23. Send SMS reg. the service given
Follow up the child, give immunization as per schedule and SMS the dates of immunization given
Send SMS reg. the service given
Services
MEASLES….
HEP2, DPT3,OPV2….
HEP1, DPT1,OPV1….
BCG, OPV0…..
KARNATAKA HMIS TEAM, D&E CELL

24. KARNATAKA HMIS TEAM, D&E CELL
How to send SMS ?
MCTS Software
ANMPW OPV
Send to :
Eg: ANMPWspace space OPV1space101210
ANMPW
Mother card no
Service code
Date
(DD/MM/YY)
KARNATAKA HMIS TEAM, D&E CELL
ANM

25. KARNATAKA HMIS TEAM, D&E CELL
What to do ?
1. If the Pregnant Women / Child is migrated to other place.
2. If the Pregnant women go to mother house for delivery.
3. If the Pregnant women shift to other hospital.
KARNATAKA HMIS TEAM, D&E CELL

26. KARNATAKA HMIS TEAM, D&E CELL
Hospital that gives service should SMS THE SERVICES GIVEN
Services
SMS
Services
Services
KARNATAKA HMIS TEAM, D&E CELL

27. Ensure Services given at doorstep
Area ANM should ensure that the services are given and SMS is sent (if she has doubt, can send SMS once again or view the reports / work plan generated in the MCTS application)
Ensure Services given at doorstep
Send SMS
KARNATAKA HMIS TEAM, D&E CELL

28. KARNATAKA HMIS TEAM, D&E CELL
PHC Medical Officer / THO should monitor and check in that PHC / Taluk how many have availed the services.
Medical Officer / THO
KARNATAKA HMIS TEAM, D&E CELL

29. KARNATAKA HMIS TEAM, D&E CELL
If the service is not given to child or mother the Medical Officer / THO should instruct ANM to give the service
Instruct to give service
KARNATAKA HMIS TEAM, D&E CELL

30. HOW TO LOGIN : MCTS (NBITS) WEB PORTAL
GO TO
KARNATAKA HMIS TEAM, D&E CELL

31. KARNATAKA HMIS TEAM, D&E CELL

32. KARNATAKA HMIS TEAM, D&E CELL

33. KARNATAKA HMIS TEAM, D&E CELL

34. HOW TO DO DATA ENTRY FOR PREGNANT WOMAN IN MCTS (NBITS) WEB PORTAL
KARNATAKA HMIS TEAM, D&E CELL

35. KARNATAKA HMIS TEAM, D&E CELL

36. KARNATAKA HMIS TEAM, D&E CELL
KARNATAKA HMIS TEAM, D&E CELL

37. KARNATAKA HMIS TEAM, D&E CELL

38. HOW TO DO DATA ENTRY FOR CHILD
KARNATAKA HMIS TEAM, D&E CELL

39. KARNATAKA HMIS TEAM, D&E CELL

40. KARNATAKA HMIS TEAM, D&E CELL
KARNATAKA HMIS TEAM, D&E CELL

41. KARNATAKA HMIS TEAM, D&E CELL

42. HOW TO DO DATA ENTRY FOR ANM?
KARNATAKA HMIS TEAM, D&E CELL

43. KARNATAKA HMIS TEAM, D&E CELL

44. DATA ENTRY FOR ASHA CAN BE DONE IN THE SAME WAY
KARNATAKA HMIS TEAM, D&E CELL

45. HOW TO GENERATE WORKPLAN
KARNATAKA HMIS TEAM, D&E CELL

46. KARNATAKA HMIS TEAM, D&E CELL

47. KARNATAKA HMIS TEAM, D&E CELL

48. HOW TO GENERATE REPORTS
KARNATAKA HMIS TEAM, D&E CELL

49. KARNATAKA HMIS TEAM, D&E CELL

50. KARNATAKA HMIS TEAM, D&E CELL

51. KARNATAKA HMIS TEAM, D&E CELL
Do’s and Dont’s
While doing manual data entry the date should be in dd/mm/yyyy format only.
Mother card no. should be as printed on the thayi card.
STD code must be entered, If phone no. provided by pregnant women is landline no.
Don’t forget to click on Save details button after entering details in each section.
KARNATAKA HMIS TEAM, D&E CELL

52. Eg : ANMPWspace 789456123 space TT1space101210
Do’s and Dont’s contd….
Before registering the child, the mother should be registered first.
ANMPW (state code for MCTS) must be used while sending the SMS reg. services given to PW or child.
Only one space must be used in between the fields for SMS.
Eg : ANMPWspace space TT1space101210
All SMS should be sent to mobile no only.
KARNATAKA HMIS TEAM, D&E CELL

53. KARNATAKA HMIS TEAM, D&E CELL
Do’s and Dont’s contd….
While sending SMS the date should be in ddmmyy format.
Eg : for 10th December 2010.
ANM should properly type the Service code while sending SMS.
If the PW DOB is not known the age should be specified. If that is also not known apprx. age should be entered in the tear on Thayi Card format.
KARNATAKA HMIS TEAM, D&E CELL

54. KARNATAKA HMIS TEAM, D&E CELL
Do’s and Dont’s contd….
The PW contact number is a must preferably mobile number.
While entering the data for child, weight of child should be mentioned in KGs.
ANM should instruct the pregnant women to bring Thayi card each time she avails service.
If the pregnant women forgets to bring her Thayi card while availing service, ANM should not object to provide the respective service.
KARNATAKA HMIS TEAM, D&E CELL

55. KARNATAKA HMIS TEAM, D&E CELL
HEARTFELT
THANKS
KARNATAKA HMIS TEAM, D&E CELL