1. Summer 2018 Team Manager Manual
HFC United
Summer 2018 Team Manager Manual

2. Topics of Discussion Thank You! Important Contacts
Pre-Season Logistics
Website
Uniforms
Game Day
Weather Policies
Tournaments
Fundraising
Other Items
FAQ

3. Thank You!
Thank you for taking on the role of team manager. A good manager is extremely valuable for our coaches as they have been asked to focus on coaching, you allow them to do just that. As a manager you will need to communication on a regular basis with your teams coach and parents. In addition to communication a number of logistical and clerical items will be required. This manual should help guide you along, but don’t hesitate to reach out with questions or concerns you have as we are here to help! Thank You!

4. Club Contacts Howard Rushton– Boys Director of Coaching
Brady Robinson- Girls Director of Coaching
Jeremy Reuter – President
Dan Schaack- Vice President
Jessica DeGrote – Travel Director
Peter Woog– Treasurer
Zach Ebeling- Secretary
Patrick Hernandez- Rec Director
Sue McVicker - Communication and Marketing Director

5. Club Contacts (continued)
Sue McVicker– Equipment/Uniform Coordinator
Michelle Youngstrom – Volunteer Coordinator
Erin Stewart- Team Manager Coordinator
Sean Qualy- Field Coordinator
Lynn Otto- Registar
Yander Sanchez- Referee Coordinator
Joe Tuzinski- Referee Assignor
Susie Stoltz-webmaster
Ceil Strauss- Indoor Rec Coordinator

6. Pre-Season Logistics Have a Pre-Season Team Meeting Communication
Get (s) / Phone(s)/ completed Medical Release form
Tournament Selection
Select Tournaments
Determine team availability
Collect team fees prior to first game played for tournaments
Volunteer Opportunities
Equipment / Uniform Orders
Photos for player passes

7. Website Volunteering HFCSOCCER.ORG
$200 per family or 4 hours per summer travel player
$200 check or completed form must be collected prior to first game
Fall volunteer hours count; hours based from 8/1 to 7/31 per soccer year.
If no hours by 8/1/18, check is cashed.

8. Uniforms Policy has been to refresh uniforms every 2-3 yrs
Uniforms are current for this season
Uniforms not part of registration fee; paid for separately since Summer 2014 (before that, uniforms built into summer fees; new fall players paid $30 for kit)
HFC United Uniform Kits 2017
ONLINE UNIFORM STORE STATUS: The online uniform store is open! NOTE: We are currently using Soccer.com
Please direct any questions or concerns regarding uniforms to:
Sue McVicker-Equipment/Uniform Coordinator
Phone: (612)
Please reach out to your team and see who still needs to purchase uniforms.

9. MYSA Training Presentation
There is no longer a presentation or quiz from MYSA.
Please go to MYSA Team Manager page at for information on reviewing game schedules, photos, rosters, etc.
Game schedules will be available to coaches and team managers on March 12th

10. Items for Game Day
Passes are digital and should be available to view on Affinity if needed.
Competitive Match Report is to be completed on Affinity prior to the game.
Medical Release Forms- required to be at the field
Field Directory m

11. Game Day Competitive Match Report
This is now all digital- doesn’t hurt to have a printed copy in case of emergency
No match report, no play!!!
Referee will complete match report and submit to MYSA after game.
Scores need to be reported via TEAM’S website link

12. Online Score Reporting
ALL teams MUST report scores IN THE MYSA AFFINITY SYSTEM
BOTH teams are responsible for reporting scores
Standings will be updated real time
Do not report forfeits
CONTACT YOUR COMPETITIVE REPRESENTATIVE
Failure to report scores by deadline will result in a fine. This fine will be paid by the team.
Good practice to report within 24 hours for spirit of standing updates

13. Game Rescheduling
Must be done by 4/1/2018

14. Game Rescheduling Hints
Request reschedule asap if you will not be able to field a team due to school events, etc.
For home games, you can check tentative field availability at
Get 3 possible dates that work for you & other team
Joe Tuzinski (ref assignor), Yander Sanchez & Sean Qualy (field coordinator) – put game # in subject line

16. Weather Policies We follow all MYSA policies
They are policies not guidelines
Lightning
“If you can hear it, clear it”
30 minute rule
Severe weather
Hot weather
Cold weather
Watch for city field closures- decision by 3pm
Check hotline at (651) option 4
Sign up for texts (instructions on HFC home page)
Club will send s to coaches and TM

17. Tournaments HFC pays for the following: Jamboree (U9 and U10 Teams)
Date TBD- Blaine Sports Center
Deadline to register- Date TBD
Post Season Play (U11+ teams)
Register online (same site as reporting scores)
Deadline to register- 6/30/2018
State Championships- begins July 12th

18. Tournament to do’s Check in Early Read the rules regarding:
Bring Medical Waivers and printed tournament roster
Get Schedules / Fields / Directions
Read the rules regarding:
Play ups / Guest Players
Game length
Weather / Reschedules
Accommodations / Ride Shares
Out of State Tournaments
May need a travel permit

19. Fundraising Will post additional opportunities on HFC website
ALL TEAM LEVEL FUNDRAISING MUST GO THROUGH HFC (contact travel director – Jessica)
If fundraising event is approved we need
Locations
Dates
Times
Purpose of funds
Businesses you intend to solicit
Will post additional opportunities on HFC website

20. Other Items Communication
Make yourself available – especially on game day
s / Phone / Cell
Player Passes- All Digital
Registrar (Lynn Otto) can print hard copy of passes 1 time only per season. May need for tournaments but not league play. If in need of printed passes, please Lynn at least 1 month prior to the tournament with Team name, date of tournament, contact info
Guest Players
Up to 3 guest players; roster max dressed for game
Follow guidelines as set by traveling director

21. Other Items Concussion Training
All coaches and team managers must complete mandatory training
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Print / / Fax / Mail Completed Certificate to Dan Schaak / PO BOX 596, Hastings MN 55033
Team Representation
As an HFC United Team you are expected to:
Register in tournaments under team name that includes HFC or HFC United
Wear HFC United issued uniforms
No deviations allowed unless specifically approved by HFC Board (numbers / names / etc.)
Wear only approved HFC “Spirit Wear”

22. FAQs Does being a team manager meet my volunteer requirement?
12/5/2018
Does being a team manager meet my volunteer requirement?
YES – Be sure to complete the “Volunteer Tracking” form
Are managers required to track my team’s volunteers
No – But feel free to delegate certain tasks to help others on your team meet their volunteer requirements