1. Data Pipeline Town Hall August 23, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 4

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Service Alert Planned Maintenance
On Tuesday, August 28th, 2018, the system will be unavailable from 5:00 pm until 5:00 am on Wednesday, August 29th, 2018 CDE apps will be available by 7:00 am on Wednesday, August 29th, 2018 Thank you!

7. Introductions

8. Today’s Agenda Open Collections in Data Pipeline
Summer Town Hall Calendar
Staff
TSDL
Directory
Non-public Directory
Special Education Discipline
Special Education End of Year
Student End of Year
Student October
RITS/EDIS

9. Open Collections in Data Pipeline

10. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
Financial December (Opened 8/15/2018)
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link (Closes 8/31/2018)
Discipline Interchange (Closes 8/30/2018) 11

11. Open Data Pipeline Collections
12/5/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot (Closes 8/31/2018)
Student End of Year Snapshot
Special Education Discipline Snapshot (Closes 8/30/2018)
Special Education End of Year Snapshot
Coming Soon
Student October
Non-Public Directory 12

12. Town Hall Summer Calendar

13. Town Hall Summer Calendar
In the months of June, July and August, Town Hall will meet every other Thursday.
Here is the schedule of days we will have Data Pipeline Town Hall.
August 23rd – Weekly Town Halls will begin September 6th.

14. Data Services Staff

15. Data Services Staff
Collection DSU Team Member RITS/EDIS Debbie Puccetti Migrant Brenda Meyer Directory/ Nonpublic Schools Dennis St. Hilaire Student October Genevieve Hale Human Resources Annette Severson December Count Lindsey Heitman Report Card March Dennis St. Hilaire School Discipline & Attendance Annette Severson Special Education Discipline Lindsey Heitman Student End of Year Amanda Callinan Special Education End of Year Kristi Gleason Statewide Standard Course Codes Annette Severson Teacher Student Data Link Annette Severson

16. Staff

17. Staff Interchange Timeline
Wednesday, September 5, 2018
 Staff Interchange Opens
Thursday, November 1, 2018
Human Resources/Special Education
December Count Snapshot Opens
Wednesday, November 28, 2018
 Interchange Files Uploaded At Least Once
Saturday, December 1, 2018
 Official Count Date
Thursday, December 20, 2018
 Interchange Files Error Free
Detailed Human Resources Snapshot Timeline and Special Education December Count Timeline both posted at:

18. Staff Interchange Trainings
Webinar Trainings will be offered in September:
Monday, September 10th from 2 to 3 pm – for First Time Respondents
Tuesday, September 18th from 10 to 11 am – for Respondents with some experience
To join:  and call in at: 

19. 2018-19 Staff Interchange Updates
Grant Codes:
REQUIRED for the following job class codes: 201, 206 (Teachers), 222, 223 (Reading/Math Interventionists) and 415, 419 (Paraprofessionals)
Still REQUIRED for all Special Education Staff
Demonstrates In-Field Status 2 field was removed
New Job Class code Board Certified Behavior Analyst (BCBA)

20. Staff Interchange information:
Resources and Contact Information
Staff Interchange information:
Annette Severson: (also HR)
Lindsey Heitman: (also Dec Count)
Human Resources Snapshot information:
Special Education December Count Snapshot information:

21. TSDL

22. Issues with Status Dashboard Screen
Last week - Data Pipeline Status Dashboard screen errored out for the TSDL snapshot NOW - CDE as now resolved the issue – you may now finalize the TSDL snapshot Deadline extended until September 7th 2018

23. Finalizing Data
Once data is accurate-all reports reviewed and correct… TLS~LEAAPPROVER for district will need to ‘Submit to CDE’
TSDL Snapshot Status Dashboard ( ):
Submit to CDE

24. The TSDL data collection will be paused
Information
The TSDL data collection will be paused
Migrant Student Data STILL required to be reported
All other data is NOT required to be reported
Collection layout and process will remain as is for the Migrant Student data to be uploaded

25. Directory

26. Directory Dennis St. Hilaire st.Hilaire_d@cde.state.co.us
Please go in and make sure your information in the Data Pipeline Directory is correct and up to date.
Items to check for accuracy
District
District address and phone number
Key Personnel
Schools
School Address and phone number
Principal
Principal

27. Non-Public Directory

28. New Data Pipeline Collection
Data Pipeline Non-Public Directory Dennis St. Hilaire
New Data Pipeline Collection
What is the Data Pipeline Non-Public Directory?
Collects Pupil counts of non-public school students by grade
Identifies non-public schools that are used for funding, nutrition, federal programs and special education. The codes in the non- public directory are used throughout CDE.
For most districts this collection should not take much time to complete.
Non-Public Directory Documentation

29. Data Pipeline Non-Public Directory Dennis St. Hilaire st.Hilaire_d@cde.state.co.us
Key Dates
Collection open from October 1st thru December 1st 2018
Process
CDE will send out a form to all of the identified non-public schools.
Non-public schools will sent the completed forms to districts.
Districts will enter into Data Pipeline the pupil counts and ensure directory data is correct.
Districts will approve the non-public counts.
Identity Management
PIPELINE-0000-NPS~LEAVIEWER
PIPELINE-0000-NPS~LEAUSER
PIPELINE-0000-NPS~LEAAPPROVER

30. Data Pipeline Non-Public Directory Dennis St. Hilaire st.Hilaire_d@cde.state.co.us

31. Data Pipeline Non-Public Directory Dennis St. Hilaire st.Hilaire_d@cde.state.co.us

32. Data Pipeline Non-Public Directory Dennis St. Hilaire st.Hilaire_d@cde.state.co.us
Questions Dennis St. Hilaire Phone

33. Special Education Discipline

34. Special Education Discipline Deadlines
Exception requests due
ALL ERRORS RESOLVED!
Reports Webinar 2-3
REPORT REVIEW
Final Submission due to CDE
REPORT REVIEW

35. Last Steps Create a new snapshot
EVERYONE must have created a new snapshot as of AUGUST 1st or after- Thanks!
**Thursday August 23rd: Complete Snapshot – ERROR FREE**
Date by which you must have generated your complete Special Education Discipline Snapshot dataset by passing all interchange and snapshot validations in preparation for report review
Thursday August 23rd – August 30th Report Review Week
Director and data respondent review reports in detail and make any data corrections deemed necessary to ensure you are reporting valid and reliable data
All changes must be made by end of day August 30, 2018
Thursday, August 30th:
Final snapshot approval within Data Pipeline, upload signed reports to DMS.
*Okay to do this as soon as soon as you’re ready!

36. Special Education Discipline Reports Checklist
Helpful guide to use while reviewing reports
Can be found under Snapshots/Special Education Discipline- posted under the Reports section
Link to reports checklist: linereportschecklist

37. Review Week COGNOS Reports: found under Cognos Reports/Special Education Discipline
SPI role – Special Education Respondent/Director responsibility:
Signature Report - PDF
*Detail Reports - for your information
Signature Report- PDF `

38. SIGNATURE REPORTS DISTRICT District Authority Sign- Off Form
(requested by Special Education Directors for data assurance purposes)
ADMINISTRATIVE UNIT
Data Summary Report (14 Pages)
Year to Year Report (13 Pages)
Year to Year Flag Explanation Document (WORD) 39

39. Where to Find the District Authority Sign Off Form
District responsibility (DIS role)
Found under Cognos Reports/Discipline Interchange 40

40. Which reports must be signed and uploaded to the DMS?
Director Signed Reports + Flag Explanations (if necessary)
SPED Data Summary Report ( and newer) *found under Cognos Reports/Special Education Discipline
SPED Year to Year Comparison Report *found under Cognos Reports/Special Education Discipline
+ Special Education Discipline Flag Explanations *found here: under Reports section
Revenant data for Indicator 4 can be found in the Data Summary Report. The report with the heading “Indicator 4” has been changed to a detail report and does not need to be submitted to the CDE.
The Sped Data Summary and Year to Year Report may be uploaded in the same PDF. The Flag explanations (if applicable) should be uploaded separately in a WORD Document. 41

41. Special Education Discipline- Discipline Action File Upload
Special Education Discipline Snapshot Data:
Discipline Action File Upload Dataset name has changed!!!
Choose Dataset: Special Education Discipline (prior name was just “Discipline”)
File Type: Discipline Action

42. Special Education Discipline: Questions?
Special Education Discipline contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
*Please include AU # and/or District #, Error code # (if applicable), and phone number in s. Thank you!
Link to Special Education Discipline Resources: 43

43. Special Education End-of-Year

44. Special Education End-of-Year Report Webinar
Thank you everyone who joined us for the Special Education End-of-Year Report Webinar(s).
The EOY data is used for:
Indicator 11 (path 3 records)
Indicator 12 (path 2 records)
Part C Evaluations (reimbursement $ calculated from these)
Exits (path 2 and 3 records) (including Indicators 1 and 2)
Verify records reported in correct Path
Special Education EOY – Kristi Gleason – (303)

45. Where to Find SPED EOY Reports
12/5/2018
Where to Find SPED EOY Reports
From Single Sign On > select Data Pipeline> Click Cognos Reports> Special Education EOY:
Special Education EOY – Kristi Gleason – (303)

46. Signature Reports in Cognos
12/5/2018
Signature Reports in Cognos
Special Education EOY – Kristi Gleason – (303)

47. Detail Reports to review now
As December Count is right around the corner be sure to review the following Detail report for those kiddos who require complete reevaluations prior to December 1st
“Listing of Children whose Disability needs to be Reevaluated by the next December 1 Count”
A detail listing of children who are reported as a Infants/Toddlers with a Disability (12) and will be three or older on December 1st of the next reporting period.
A detail listing of children who are reported as Developmental Delay with a Disability (11) and will be nine or older on December 1st of the next reporting period.
To ensure you are reporting all your graduates please refer to the follow Detail Report which provides information on students as exited with a Basis of Exit 90 Graduated with a Regular Diploma:
“Listing of Students Considered to be Graduates”
Make sure you have reported your graduates from each high school. The lists for Indicator 14 provided the following summer come from this data. This is part of Indicator 14
Special Education EOY – Kristi Gleason – (303)

48. Part C to B Data
Special Education EOY – Kristi Gleason – (303)

49. a couple of initial checks to look into
Data Validity Checks
a couple of initial checks to look into
SY282 – Review and Research these warnings. If a student actually transferred instead of dropping out then researching and correcting the Basis of Exit code will help improve Dropout results for Indicator 2
Possible Transfer, this student is reported as in attendance (not exited) at another AU/SOP. Please check with your Regular EOY counterpart to see if this student actually transferred instead of dropping out. If your data is reported accurately you may disregard this warning.
Special Education EOY – Kristi Gleason – (303)

50. Data Validity Checks
SY278 and SY279 – Please review these warnings and check for date inconsistencies. Did Special Education Services really begin before the Date IEP was Implemented?
Please verify that you have reported all the Path 1 records you should be reflecting the number of Part C evaluations your AU completed regardless of whether the child was found eligible or not eligible.
So far 11 AUs are not reporting any Path 1 records
Please verify that you have reported all the Path 2 records you should be reflective of the number of C to Be Transitions this year
Special Education EOY – Kristi Gleason – (303)

51. Pipeline Reports “Records Not in Snapshot”
Identify records missing from snapshot due to:
Interchange Errors
Criteria issues such as excluded PAI codes or mismatched SASIDS or LASIDS
Records missing from either Child or Participation
Do you have SY107 or SY108 errors? Check this report first!
Special Education EOY – Kristi Gleason – (303)

52. Missing Records Other places you can find the list of missing records:
500 level Warnings on your summary and detail error reports
Special Education/File Extract Download
Special Education EOY – Kristi Gleason – (303)

53. Records Missing from Snapshot (Cont’d)
Warning Messages
WARMING CODE
Description
SY501
Participation Record missing from EOY snapshot due to PAI code (Note: Records with PAI Code 23, 24, 31, 32 are not pulled into snapshot).
SY502
Participation record missing from EOY snapshot due to interchange error.
SY503
Child Record missing from EOY snapshot due to Interchange error.
SY504
Child Record missing from EOY snapshot not in error (there should be another message for this record with details)
SY505
Participation record does not have a corresponding child record.
SY506
Participation record and child record have different LASIDS.
SY507
Child record does not have a corresponding participation record.
SY508
Participation Record missing from EOY Snapshot due to a Special Education or Part C Referral code of 00 (Note: records with a Special Education or Part C Referral Code of 00 are not pulled into the EOY snapshot).

54. NEW Warnings
SY295 - Student is being reported as exiting with an exit type of 70, 90, 92, 93, or 94 in the regular EOY collection
Double check the student's exit records to ensure you're reporting applicable exits from Special Education.
SY296 - These students are currently reported as attending in your AU with no exit code, AND are also being reported by a district within a different AU in the next school year.
Double check your records to verify whether the student failed to return to your AU in the fall and an exit code and date are necessary.

55. SY108
Business Rule SY108
This rule triggers for the following reason(s):
An error exits at the IEP Interchange
An IEP Interchange file (child or participation) didn’t successfully process
Criteria Issue
Check the Pipeline “Records Not in Snapshot” Report
Merged SASID
An exception request may still be used for SASID merges or unusual circumstances
Student exited over the summer or in the prior year and has not returned to your AU this year

56. Student exited over the summer or in the prior year
Let’s take a closer look at this scenario as there has been confusing around added records. The system is looking for records of students who were not exited in the Special Education and are not included in the IEP Participation file.

57. Missing Exit Resolution
You can add the records for the students in the IEP Participation file with an “Entry” and “Exit Date” of 07/01/2017 and appropriate “Basis of Exit”.
This will resolve SY108 when you create a Snapshot.
You can provide the “Basis of Exit” in the EOY Update Prior Year Exit Types in the Data Pipeline under Special Education section.
By adding the “Basis of Exit” the record from your Snapshot will be automatically added to the Special Education EOY Snapshot with an Exit Date of 07/01/2017 and the “Basis of Exit” code you provided.
In the COGNOS report “Snapshot Records: Special Education EOY Snapshot Records” you will see records that were added through the EOY Summer Exits screen in column B “EOY Summer Exit” = Y.
You’ll notice the record count between the Participation file will be different than the EOY Snapshot with the addition of these records.

58. Exceptions
You may find the Special Education EOY Exception Template and Instructions here
EXCEPTION TYPE
ERROR CODE (S)
INFORMATION NEEDED IN "COMMENTS AND EXPLANATION"
Grade to Age
SY250
Please provide student's age and details of why student is not in an age appropriate grade.
Student Dropped Out Prior to Age 17
SY247
Please provide the Date of Birth, Date of Exit, and an explanation of details regarding the student's drop out prior to the age of 17 and attempts made to retain the student in school.
Primary Disability of 11 or 12 and outside acceptable age range
SY111, SY112, SY113
Please provide the Date of Birth, The Sped Part C Referral Code being reported, and an explanation of why the student's disability has not been updated.
Student Reported in Error on Previous SPED EOY
SY108
May still be used for Merged SASIDS
Student Reported in Error on December Count
SY107, SY109
Please provide the Date of Exit, Basis of Exit, and reason the student was reported in error (i.e. not exited prior to 12/1) on the previous December Count.
Special Education EOY – Kristi Gleason – (303)

59. Helpful Email Protocol
Subject: Business Rule #, Report Name, Upload Issue
In the body of the as much information as you can about the students circumstances.
Include what errors a student is getting
Snapshot from Frontline on the student is also helpful
If you need to provide more detail put together a word document and pop it into Syncplicity.
Do not send over full SASIDs or Student’s Names please
Include your phone number
Special Education EOY – Kristi Gleason – (303)

60. Special Education EOY Contacts
Special Education EOY contact information
Kristi Gleason – (Primary contact)
Lindsey Heitman –
Orla Bolger –
*Please include your AU #, Error code # (if applicable), and phone number in s
Special Education EOY – Kristi Gleason – (303)

61. Student End of Year

62. Student End of Year
September 9th is the soft deadline to submit the Student End of Year snapshot.
September 13th is the final deadline for the Student End of Year submission.
About 40% of districts still need to complete their snapshots. Thank you to those districts who have already completed and submitted their snapshots!
The new Student End of Year contact is Amanda Callinan. You can reach Amanda by at or by phone at

63. Student October

64. Student October
Student October is fast approaching and as such webinar trainings have been scheduled for both new data respondents and for veteran respondents.
The webinar training dates can be found at this link:
Also important to note is the Student October Timeline which can be found at:
Please note the information to tune into the webinar is:
Phone:
This year there are relatively few changes to Student October Count.
Currently the Student Interchange is open if you want to begin uploading your Student Demographic file or your Student School Association file
New Student October Contact-Genevieve Hale at: or

65. Student October
It’s critically important to stick to the Student October collection deadlines! Do not wait until the last minute to upload files.
For those of you with specific funding questions, the 2018 Student October Count Resource Guide that the CDE School Auditing Office (formerly FAST) has created is a great resource: It can be found at:
If you run into any problems or have any questions please don’t hesitate to contact Genevieve at CDE.
New Student October Contact-Genevieve Hale at: or

66. Student October Wednesday, August 29, 2018
Snapshot Opens: Districts may begin creating snapshots without error free interchange files
Wednesday, September 26, 2018 – Wednesday, October 10, 2018
11 Day Count Window for schools or districts with 5-day week
Four Day School Week Count Windows
Monday-Thursday Schools: September 25, 2018 – October 11, 2018
Tuesday-Friday Schools: September 25, 2018 – October 11, 2018
Wednesday, October 3, 2018 – Count Day
Official Count Day: used to create snapshot records in data pipeline
Thursday, November 1, 2018 – Preschool Alternate Count Day
Districts may choose to use this count day for preschool students without approval from CDE.
Applies to all Preschool students

67. Student October Timeline
September 15th: Deadline for requesting Alternate Count Day & FRL Variance Waiver from Auditing.
September
Thursday the 4th: Target for first upload of Student Interchange files
Thursday the 11th: Target for error free in the Interchange files
Thursday the 18th: Target for first Student October Snapshot
Thursday the 25th: Target for error free Student October Snapshot
October
Tuesday the 6th 5 pm: Soft deadline: Student October snapshot submission date
Friday the 9th 5 pm: Legislated snapshot submission deadline!!!
Wednesday, November 28th 5 pm: Deadline to resubmit data to CDE!
November
December
Thursday, December 6th 5 pm: Signature pages due to CDE

68. Student October Timeline
Free and Reduced Lunch – Variance Waiver
Free and Reduced Lunch should be as of the Count Day or carried forward from prior year.
Carry forward can be used if the Count Day is within the first 30 school days
For if the Count Day is not within the first 30 school days districts may request a Variance Waiver to use carry forward status
Variance waiver is for At-Risk calculation and not the child nutrition program
Written requests for Variance Waiver required:
Submitted to Jennifer Okes, Chief Operating Officer
Addressed to Commissioner of Education
Deadline for Submission is September 15, 2018
Please make sure Pupil Count Coordinator and Nutrition Director are informed of the request and/or approval of Variance Waiver.

69. Student October Timeline
General Duplicate Count Process
Begins once all districts have submitted their Student October Snapshot to CDE
Three business days after running the duplicate process Duplicate Documentation is due to The CDE School Auditing Office
Three business days after documentation received decisions will be sent to districts
Because the deadline for the Student October Snapshot is November 9th, all documents are due to the School Auditing Office on November 13th and decisions will be made by November 16th.
Signature Page
Due Thursday, December 6th: Signed by Secretary of Board of Education
If your district needs an extension please send me an with the day when your School Board Secretary will be able to sign the form
Check notes

70. Student October Timeline
The pupil enrollment count date (i.e. Student October Count date) is usually October 1st of every year unless that date falls on a Saturday, Sunday or major religious holiday. This school year , the October Count Date is Wednesday, October 3rd.
Alternative count date requests must be submitted in writing to the CDE School Auditing Office by: September 15, Please submit them to Aaron Oberg at
Please make sure Pupil Count Coordinator (Rebecca McRee) is aware of the alternate count date.

71. Student October Contacts
Data Element
Contact
Contact Information
Language Background, Language Proficiency, Language Instructional Program
Morgan Cox
School Food Service Eligibility (Free and Reduced Lunch)
Rachael Burnham
Alternate Assessment Participant, Program Participants: District-Funded HSED Program
Shangte Shen
Special Education Transition, Primary Disability
Orla Bolger
Post-Secondary Program Enrollment
Mary Anne Hunter
Pupil Attendance Information (PAI)
Parents Residence for Non-Resident Students Country/State/District
Contractual Agreement with Third Party
Participations: Independent Study
Program Participations: Expelled Education
Rebecca McRee

72. Student October Contacts
Data Element
Contact
Contact Information
Public School Finance Funding Status, County Code of Residence for Joint School Districts
Tim Kahle
Colorado Continuously, Continuous in School, Continuous in District, Date First Enrolled in US
Marie Huchton
Immigrant, Title I
Donna Morganstern
Entry Grade Level, School Building Code, District Code
Dennis St. Hilaire
Entry Date, Entry Type, Exit Withdraw Date, Exit Withdraw Type, Retention Next School Year
Amanda Callinan
Student Name, Date of Birth, Gender, Student Unique State ID (SASID), LASID
Debbie Puccetti

73. Student October Timeline
For Vendors
Please note that the October Count Date for the School Year is Wednesday, October 3rd for any SIS updates.
Please note changes in the Student Demographic File as well as the Student School Association File for any SIS updates.
An will be sent with all changes to vendors.

74. School Auditing Office
12/5/2018
School Auditing Office
Reminders:
Review the Student October Count Audit Resource Guide
Identify unique student and course types that are relevant to your district
Make sure you have processes in place for collecting required audit documentation in electronic format
Coordinate with district program staff. 75

75. School Auditing Office
12/5/2018
School Auditing Office
Reminders:
Visit the School Auditing Office’s Website
Audit Process Webpage
Complete and return the Audit District Contact Form (if you need access to your district’s audit Syncplicity folder)
Complete the Pupil Count Audit Questionnaire (and upload it to the audit Syncplicity folder)
Pupil Count Webpage
Student October Count Audit Resource Guide
Forms (samples and required)
Internal CDE Resources
Duplicate Count Webpage 76

76. Audit Syncplicity Folders
All districts have an audit sycnplicity folder for transferring and sharing audit documentation for audit purposes
Naming convention for district folders is: District Number_District Name_Audit_FAST
For example: 0010_Mapleton 1_Audit_FAST
Each audit syncplicity folder contains subfolders:
At-Risk Count
Audit Report
Duplicate Count
Pupil Count
Transportation

77. Audit Syncplicity Folders
Within these folders, there are additional subfolders for each corresponding count. For example, October 2018
Districts will be required to upload duplicate count documentation during the duplicate count process into the “Duplicate Count” folder in early to middle November
Once duplicate count is over, districts are encouraged to upload all required audit documentation for October 2018 into the “October 2018” subfolder found within the “Pupil Count” folder.
You must be given access to this folder. If you are the audit contact for your district, and you do not have access, you will need to complete the “Audit District Contact Form” and it to Once received, we will update our database and share the folder with you.

78. School Auditing Office Contact
Webpages: Contact: Rebecca McRee

79. RITS/EDIS

80. RITS/EDIS SYSTEM ENHANCEMENT

81. RITS/EDIS ENHANCEMENT
The RITS and EDIS Systems is going to be modernized and some enhancements to the functionality of the system will be implemented.
The following items have been suggested:
1.RITS/EDIS to check across fields for names rather than one field at a time
2.LEA to see comments that are input into Web/READ for correspondence between LEA and RITS/EDIS Consultant
3.In Add/Update Fields show that a name change occurred sometime in the past
4. DOB automatically tab from each field

82. RITS/EDIS ENHANCEMENT
5. A means to check in the system when cases have been released from case management 6. Prohibit resubmission of a student/educator if the case is still in review 7. Next page button at the bottom and top of the Match Tool Page 8. Increase the number of visible pages in the Match Tool View, 25,50 & In the Download Report distinguish between READ, Batch and Web 10. In the Data Pipeline put the buttons in the order of operations- Format Checker, Data File Upload, Validation Report, Batch Maintenance

83. RITS/EDIS ENHANCEMENT
11. Remove or rename the RITS Match Report to Higher Education button in the Data Pipeline Page and make it only visible to CDE & higher Education
12. In SASID Download Report have the batch default to be in alphabetical order by last name
13. In the SASID Download Report allow the capability to search for one or multiple LASID’s or a download report capability in which the LEA would list the LASID’s they would like the status of and the system returns a report that states the status of the LASID record
14. Immediate archival of deceased students or records that were submitted as students but it is the parents
15. A report or pop up that yields the information of duplicate SASID’s when uploading into pipeline if there is more than one LASID from the school district for the same student (Submitted as a bug currently)

84. RITS/EDIS ENHANCEMENT
16. *When doing a Batch Submissions if the SASID/EDID field is blank the LEA would receive an error 17. In Cognos Reports when selecting the batch specifications next to the batch number the date of the batch is visible as well 18. *On student/educator search page reorder the order of the boxes to FN, MN, LN 19. If school is changing in the School Directory populate the change in RITS before July *Adding a field for generation i.e. Jr III, etc.

85. RITS/EDIS ENHANCEMENT
21. *Date first enrolled trackable in RITS
22. Create a report in COGNOS of students where the identifying information is different between the submission and the selected match. This would take place in the case in which the LEA suspects that the submitted student and the possible match are indeed the same. The LEA would have the capability to then send the differences in demographics to the schools for verification

86. RITS/EDIS
WELCOME NEW RITS/EDIS USERS If you are a new RITS/EDIS Respondent please call or to schedule a training appointment. Thank you Debbie Puccetti

87. Thursday, September 6th, 2018 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, September 6th, a.m.-10 a.m.