1. PARENT ORGANIZATIONS
PTO’S & BOOSTER CLUBS

2. PROPER OPERATIONS ELECT OFFICERS ADOPT/REVIEW/AMEND BYLAWS
CREATE/ADOPT A BUDGET
EXERCISE GOOD REPORTING TO MEMBERS
FILE REQUIRED GOVERNMENT REPORTS (990)

3. OFFICERS AT A MINIMUM, THE BOOSTER CLUB SHALL ELECT:
PRESIDENT
VICE PRESIDENT
SECRETARY
TREASURER
OFFICERS ARE IN CHARGE OF CONDUCTING THE BUSINESS AND ACTIVITIES OF THE ORGANIZATION

4. BYLAWS BYLAWS SHOULD INCLUDE: BYLAWS SHOULD BE REVIEWED ANNUALLY
DUTIES OF THE OFFICERS
ELECTION PROCESSES
BUDGET GUIDELINES
FINANCIAL CONTROLS
BYLAWS SHOULD BE REVIEWED ANNUALLY
SEE PBUSA’S WEBSITE FOR SAMPLE BYLAWS

5. MEETINGS
NOTICE OF MEETINGS SHOULD BE PUBLISHED AT THE CAMPUS 72 HOURS PRIOR TO THE MEETING DATED
ALL ACTIONS SHOULD BE RECORDED IN MEETING MINUTES
CAMPUS PRINCIPAL OR SCHOOL SPONSOR SHOULD BE INVITED TO THE MEETING

6. FINANCIAL CONTROLS CONTROLS OVER BANK ACCOUNTS
CONTROLS OVER CASH & RECEIPTS
CONTROLS OVER DISBURSEMENTS
BUDGETARY AND OVERSIGHT CONTROLS

7. CONTROLS OVER BANK ACCOUNTS
ESTABLISH A BANK ACCOUNT AND REQUIRE 2 SIGNATURES
EIN IS REQUIRED – CANNOT BE A PERSON’S SSN OR DISTRICT’S EIN
REVIEW BANK STATEMENTS AND IT’S CONTENTS BY INDEPENDENT INDIVIDUAL (NOT THE TREASURER)
RECONCILE THE BANK STATEMENT WITHIN 30 DAYS
HAVE AN INDEPENDED INDIVIDUAL REVIEW AND SIGN OFF ON BANK RECONCILIATION

8. CONTROLS OVER CASH DEPOSITS SHOULD BE MADE DAILY FOR $250 OR MORE
MONEY SHOULD BE DEPOSITED PRIOR TO THE HOLIDAYS OR WEEKENDS
CASH SHOULD BE VERIFIED UNDER DUAL CONTROL
CASH SHOULD BE SAFEGUARDED AT ALL TIMES
A RECEIPT SHOULD BE PROVIDED WHENEVER CASH IS TURNED OVER OR COLLECTED
RECEIPTS SHOULD BE PRENUMBERED
ONE COPY SHOULD BE GIVEN TO THE PERSON TURNING IN CASH AND THE OTHER KEPT FOR RECORDS
RECEIPTS SHOULD HAVE TWO SIGNATURES

9. CONTROLS OVER DISBURSEMENTS
ALL CHECKS SHOULD BE NUMBERED AND HELD IN CUSTODY OF AN OFFICER
ALL PAYMENTS SHOULD CORRELATE TO AN INVOICE, RECEIPT OR OTHER SUPPORTING DOCUMENTATION
PRE-SIGNING BLANK CHECKS IS PROHIBITED
TWO SIGNATURES SHOULD BE REQUIRED FOR CHECKS OVER $250
ALL EXPENSES SHOULD BE PRE-AUTHORIZED
BANK STATEMENTS SHOULD BE REVIEWED MONTHLY

10. BUDGETARY AND OVERSIGHT CONTROLS
MEMBERS SHOULD ESTABLISH AND APPROVE A BUDGET AT THE BEGINNING OF THE YEAR
TREASURERS SHOULD PROVIDE A MONTLY WRITTEN FINANCIAL REPORT THAT INCLUDES:
BANK ACCOUNT BALANCE
RECEIPT & DISBURSEMENT ACTIVITY SINCE LAST MEETING
COMPARISON OF BUDGET VS. ACTUAL RECEIPTS AND EXPENDITURES
A FINANCIAL RECAP SHOULD BE COMPLETED AT THE END OF EACH FUNDRAISER
AN AUDIT SHOULD BE PERFORMED
PBUSA PROVIDES A GUIDE TO CONDUCTING AN INTERNAL FINANCIAL REVIEW

11. FUNDRAISING
BOOSTER CLUBS SHOULD COMPLETE A REQUEST FOR FUNDRAISER APPROVAL FORM AND RECEIVE APPROVAL FROM THE SPONSOR OR CAMPUS PRINCIPAL
IF APPROVED, THE SPONSOR OR PRINCIPAL SHOULD SEND A COPY TO SO THAT THE FUNDRAISER CAN BE LISTED ON THE SCHOOL’S WEBSITE
IF THE FUNDRAISER TAKES PLACE ON SCHOOL GROUNDS, MAKE SURE TO RESERVE THE SPACE BY FILING OUT A FACILITIES RENTAL AGREEMENT
BOOSTER CLUBS ARE PERMITTED TO HOLD RAFFLES IF:
TICKET INDICATES NAME & ADDRESS OF ORGANIZATION, OFFICER NAME, PRICE OF TICKET AND DESCRIPTION OF PRIZE
NO MORE THAN TWO RAFFLES CAN BE HELP PER YEAR
CASH CANNOT BE THE PRIZE
AN IRS FORM 1099 SHOULD BE PROVIDED IF THE VALUE OF THE PRIZE EXCEEDS $600
IF STUDENTS ARE INVLOVED, THEY MAY NOT EARN CREDIT BASED ON MONEY RAISED
ALL ACTIVITIES OF THE ORGANIZATION SHOULD BENEFIT THE GROUP AS A WHOLE

12. DONATIONS DONATIONS TO THE DISTRICT SHOULD:
HAVE A PURPOSE CONSISTENT WITH DISTRICT STANDARDS
NOT PLACE RESTRICTIONS ON THE SCHOOL PROGRAM
NOT REQUIRE THE ENDORSEMENT OF A PARTICULAR BUSNESS PRODUCT
NOT CONFLICT WITH POLICIES OR ACTIONS FO THE BOARD OR PUBLIC LAW
NOT REQUIRE EXTENSIVE DISTRICT MAINTENANCE
MEET ESTABLISHED CURRICULUM GUIDELINES

13. SCHOLARSHIPS SHOLARSHIPS SHOULD MEET THE FOLLOWING CRITERIA:
ALL QUALIFYING SENIORS SHOULD HAVE THE OPPORTUNITY TO APPLY
STUDENTS MUST COMPLETE AN APPLICATION TO BE ABLE TO APPLY
THE APPLICATION PROCESS SHOULD BE CLEARLY COMMUNICATED
ALL QUALIFYING APPLICANTS SHOULD BE CONSIDERED
A SCHOLARSHIP REVIEW COMMITTED SHOULD BE APPOINTED
APPLICATNTS SHALL BE A FULL-TIME JISD STUDENT FOR AT LEAST ONE FULL SEMESTER BEFORE APPLICATION DEADLINE
SCHOLARSHIPS SHOULD BE TURNED INTO THE JISD SENIOR COUNSELOR
SCHOLORSHIPS SHOULD NOT BE “NEED” BASED – BUT APPLICANTS WHO HAVE RECEIVED FULL SHOLARHSIPS FROM OTHER SOURCES MAY NOT BE ELIGIBLE
THE APPLICANT’S ENTROLLMENT IN AN ACCREDITED INSTITUTION (COLLEGE, UNIVERSITY, TRADE SCHOOL, MILITARY ACADEMY, ECT.) IS A REQUIREMENT

14. SALES TAX TAXABLE STATUS OF PURCHASES
BOOSTER ORGANIZATION MUST PROVIDE THE VENDOR WITH A VALID SIGNED EXEMPTION CERTIFICATE – THE DISTRICT’S CANNOT BE USED
COLLECTION AND REMITTANCE OF SALES TAX
THE BOOSTER CLUB SHALL COLLECT SALES TAX ON ALL TAXABLE SALES
WHEN IMPOSING SALES TAX, THE ORGANIZATION HAS THE OPTION TO:
ADD THE SALES TAX TO THE SELLING PRICE – SELLING PRICE*1.0825
ABSORB THE TAX IN THE ITEM’S SELLING PRICE – SELLING PRICE/1.0825

15. NONTAXABLE SALES ADMISSION TICKETS CLUB MEMBERSHIPS
SALE OF FOOD AND SOFT DRINKS
VENDING MACHINE SALES
TWO TAX-FREE SALES OF OTHERWISE TAXABLE MERCHANDIZE PER CALENDAR YEAR
A RECORD OF THE SALE SHOULD BE MAINTAINED IN THE MINUTES OF THE ORGANIZATION

16. WHAT DOES 501(C)(3) MEAN? THE ORGANIZATIN FILES THE 990-SERIES RETURN
THE ORGANIZAITION IS EXEMPT FROM PAYING TAX ON INCOME
THE ORGANIZATION MAY RECEIVE TAX-DEDUCTIBLE DONATIONS
THE ORGANIZATION CAN QUALIFY FOR SALES TAX EXEMPTION
VERIFY YOUR 501(C)(3) STATUS AT:

17. IRS 990
MUST BE FILED BY THE 15TH DAY OF THE 5TH MONTH AFTER THE CLOSE OF THE FISCAL YEAR
IF FISCAL YEAR ENDS ON AUGUST 31ST THEN DUE ON JANUARY 15TH
THE 990-SERIES RETURN YOUR ORGANIZATION IS REQUIRED TO FILE IS BASED ON ANNUAL GROSS INCOME AS FOLLOWS:
IRS 990N – GROSS RECEIPTS OF $50,000 OR LESS
IRS 990ES – GROSS RECEIPTS OF $50,000 BUT LESS THAN $200,000
IRS FULL 990 – GROSS RECEIPTS OVER $200,000
FAILURE TO TIMELY FILE FOR 3 CONSECUTIVE YEARS MAY RESULT IN YOUR ORGANIZATIONS 501(C)(3) STATUS BEING REVOKED

18. INFO NEEDED FOR 990N ORGANIZATION’S NAME
ORGANIZATION’S MAILING ADDRESS
ORGANIZATION’S WEBSITE ADDRESS (IF APPLICABLE)
ORGANIZATION’S EMPLOYER IDENTIFICATION NUMBER (EIN)
NAME AND ADDRESS OF PRINCIPAL OFFICER
ORGANIZATIONS START AND END DATE (EX. 9/1/16-8/31/17)
ANSWERS TO THE FOLLOWING:
ARE GROSS RECEIPTS STILL NORMALLY $50,000 OR LESS?
HAS ORGANIZATION TERMINATED OR GONE OUT OF BUSINESS?

19. WHAT IF MY 501(C)(3) STATUS IS REVOKED?
CONTACT PBUSA FOR HELP
THE ORGANIZATION WILL DISSOLVE THE OLD CORPORATION AND INCORPORATE AND OBTAIN A NEW EIN

20. TIPS FOR TRANSITIONING FROM YEAR TO YEAR
1. CONDUCT AN ANNUAL FINANCIAL REVIEW
2. GATHER FINANCIAL DOCUMENTS, RECORDS AND PASSWORDS
3. HAVE A MEETING WITH OUTGOING AND INCOMING OFFICERS
4. SHARE NEW OFFICER CONTACT INFORMATION WITH JISD AND PBUSA
5. COMPLETE AND SUBMIT THE ANNUAL FINANCIAL FORM AND SEND TO JISD
6. PASS ON ANY HELPFUL INFORMATION SUCH AS CALENDARS, PUBLICITY, AND VENDORS

21. PARENT BOOSTER (PBUSA)
MEMBERSHIP LEVELS:
BASIC – $139.50
STAY LEGAL - $220.50