1. THRELKELD VILLAGE HALL TRUST ANNUAL GENERAL MEETING
ANNUAL GENERAL MEETING
7.30pm, THURSDAY, 11th JANUARY,
AGENDA.
Apologies for absence
Minutes of the previous A.G.M. on Thursday, 12th January, 2017
Matters arising therefrom
Chair’s address
Secretary’s report
Treasurer’s report
Coffee Shop 
Election of up to three members of the Trust Management Committee (the Committee comprises 3 members voted on at the AGM, three appointed, one each by the P.C., the TAA and the TYP and up to three co-opted by the existing committee)
Any questions
At the end of the meeting there will be a short break during which drinks and nibbles will be provided, followed by a talk by Dickon Chaplin-Bryce on Old Tom and the Threlkeld Quarry.

2. Threlkeld Community Coffee Shop Community Interest Company
Update for Village Hall Trust AGM
11 January 2018
Adam Bazire - Chairman

3. Agenda
Introduction
Activities
Money

4. Background We are wholly owned by the Village Hall Trust
The business is run on an “arm’s length” basis
Separate Board of Directors, but close working relationship
Avoids conflicts between Charitable and Commercial aims
All profit is returned to the Trust
In addition, we can support local community organisations and projects
The Coffee Shop’s legal structure is a “Community Interest Company”.
We give preference to local people for employment
We give preference to local suppliers where possible
We have a commitment to using “Fair Trade” produce

5. People Key staff Board of Directors Johnny Denny – Coffee Shop Manager
Eduard Szasz – Senior Barista
One Salaried Barista and four Flexible Baristas
Board of Directors
Adam Bazire – Chairman
Stephen Harris – Finance Director
Debbie Hutton – Marketing Director
Elaine Jordan – HR Director (notice submitted)
Situation vacant – new director(s)

6. 2017 Activities
The focus of the year has been on getting a stable team of good staff
Johnny started as Manager in May
Eduard was promoted to Senior Barista in July
Still living with the consequences of Storm Desmond
The loss of business form the destruction of the railway path has been significant
Promotional activities have raised income a little during over 2016
However, it remains a competitive environment with many good coffee shops in the locality
Especially Lingholm……

7. Planning request
Planning permission has been requested for the field behind the Coffee Shop

8. Is this our future?

9. (Note: financial year end is 31 March)
Financial results FY2017
(Note: financial year end is 31 March)

10. Storm Desmond
Revenue declined from £140,801 in the year ended 31 March 2016 to £126,853 in FY2017
Down 11% year on year, and down 22% on budget as revenue growth had been expected
Given typical 26% cost of materials, Storm Desmond is directly responsible for £10,324 off the bottom line in
Desmond

11. Results
Note
In addition, Coffee Shop pays £12,672 to Village Hall for use of the facility covering rent, rates, heating, lighting, waste, general maintenance.
2018 financial year to date is a little ahead of 2017, but still well behind 2016
Storm Desmond continues to have a big effect on us.

12. Cheque for £5,000 presented to Chair of Village Hall Trust

13. Cumbria Community Foundation
Copyright © 2018 Cumbria Community Foundation. All Rights Reserved.
Company Registration No: Registered in England and Wales Charity Registration No: Registered in England and Wales Registered Office: Dovenby Hall, Dovenby, Cockermouth, CA13 0PN Telephone:
In September 2017 we were granted £15,000 by the Cumbria Community Foundation to compensate for the loss of income resulting from Storm Desmond and the interruption of the railway line path
THANK YOU!

14. Conclusion
Finances continue to be tight, compared to the “pre Storm Desmond” days.
Nevertheless, the Coffee Shop will provide a significant contribution to the Village Hall Trust over the coming years from on-going profit, CCF Grant and historical reserves
The planning request represents a threat to our financial viability
Thank you, again, to our staff
Recruiting directors….
Volunteers please see me afterwards