1. Care Coordination Work Group Meeting December 12, 2017

2. Welcome and Introductions
Introduce yourself: Name, organization, and county
WELCOME

3. Review Desired Meeting Outcomes
Review & discuss feedback from Project Plan write-back
Discuss Environmental Scan/Assessment Planning
Goals
Activities

4. Project Plan Timeline
This slide shows the project plan assessment timeline for the next two months.
Until December 8th, detailed reviews are being conducted. And that takes us to the 1st write back process, between December 9 and 15th. This gives us the opportunity to make any necessary adjustments or improvements to our plan. We are expecting to have this by December 9th so we can make changes and submit.
Then for two weeks they will review the 1st write back responses. Then there will be a second write back process through the new year.
Myers and Stauffer will submit their final findings and review to the HCA in mid-January. At this point, we will have the opportunity to drop a project if we choose.
And then final project scores should be reported February 1st.

5. Project Plan Write-Back Feedback
Overall
“Meets/Exceeds Criteria” on most questions
No substantive changes required
Care Coordination
Clarify Partnering Organizations
Clarify Monitoring and Continuous Improvement
To review, the request for qualifications process provided us with substance needed for the project plan. These RFQs were non binding or a guarantee of funding. However, I still encourage any organizations that haven’t submitted one, to do so, because it will give us more of the information needed to hit our milestones for next year. The formal process for funding partners will be developed in the near future.
The Finance Committee will develop the funding methodology for provider funding & allocation. There are still some unknowns needed to finish this process, mainly an idea of how our project plan will score and how much funding we will be awarded. I’ll go over the timeline for project plan scoring shortly.

6. Project Work Plan Timeline & Milestones - 2018
Environmental Scan/Assessment
Population data
Care Coordination capacity & gaps
Consumer perspective
Identify Domain 1 Strategies to Support Project
Completed strategies for HIT, Workforce, & Financial Sustainability that support project
Select Target Populations
Definition of target population(s) to serve with initial start-up
HUB Formation
Establish planning group, including payers
Designate an entity to serve as the HUB lead
Identify & Engage Project Implementation Partners
Identify, recruit, and secure formal commitments from implementation partners
Determine how to fill gaps in resources
Develop Project Implementation Plan
Implementation timeline
Roles and responsibilities of implementation partners
Strategies for ensuring long-term project sustainability
DY2, Q2
DY2, Q3

7. Environmental Scan/Assessment – Goals
Analyze fit between possible target populations and project start-up goals
Understand existing capacity for care coordination and gaps that must be filled to implement the Pathways model
Utilize input from people in the target population(s) to inform how care coordination services are designed

8. Environmental Scan/Assessment – Activities
Sub-population data analysis (January)
Compile available data
Gather additional data from partners if needed
Analyze and compile report
Interview care coordination providers and potential CCAs (Jan. & Feb.)
Meet with individuals and/or groups of partners in local communities
Additional phone interviews as needed
Survey or focus group process with consumers (Feb. – Apr.)
Engagement based on local community partners’ input
Use data to design RFQ for CCAs

9. Summary and Next Steps Next meeting in-person
Review report and recommendations from population analysis
Discuss emerging strategy considerations based on care coordination capacity conversations
Decide on approach for consumer outreach and engagement
Begin discussion of HUB structure
Next meeting via teleconference is
1/30/17; Time: 9:00am – 10:30am