1. Common Record: CommonLine
(CRC) Implementation

2. Presenters David Bailey Jennifer M. Hulvey Rhonda Kilgore
Manager, Loan Program Administration, Kentucky Higher Education Assistance Authority (KHEAA)
Jennifer M. Hulvey
Student Systems Lead Functional Analyst, Student Financial Services, University of Virginia
Rhonda Kilgore
Product Strategy Manager, Oracle Corporation
BRIAN

3. Description
This session will provide a brief overview of the CommonRecord: CommonLine (CRC) format; its benefits for college/university financial aid offices, lenders, servicers and other  organizations; and ensure that attendees have a basic understanding of the functionality within CRC.
A discussion with the NCHELP Electronic Standards Committee and organizations that are utilizing CRC in production will focus on successes in the implementation process, the importance of its implementation, and the challenges and lessons learned by analysts and developers during their implementation and testing of CRC.
BRIAN

4. Agenda Overview Benefits Things to Consider Implementation Q&A
BRIAN STOPS HERE

5. Common Record Background Information
COD was an existing process that we were asked to mimic. However, there are processes that are unique to FFELP
Consequently, COD was the base, but CRC was born out of the differences
DAVID
The CommonLine CRC will be looked at for revisions to the current COD process.
Things such as Tag Names, will be changed to become standardized, word values vs. code values , record count information will be removed.
Cooperative effort: Lenders, Servicers, Guarantors, FAMS/SBS vendors, PESC, FSA , etc.

6. Common Record Philosophy
Single standard Common Record
Support all aspects of higher-ed electronic communications
Pell, Direct Loans, FFELP, Transcripts, Campus-Based, Loan Counseling, etc.
Eliminate multiple flat file formats
DAVID

7. Common Record Philosophy continued
Simplified process for submission of higher-ed related data
Maintenance and enhancements managed by the Postsecondary Electronic Standards Council (PESC)
DAVID
Who is PESC?

8. The Common Record Common Record:
Common Origination and Disbursement -COD (Direct Lending)
CommonLine (FFELP and Alternative Loans)
Transcripts (XML Transcript)
XML ISIR (future release)
Loan Counseling (in development)
DAVID
Point out on bullet 3 we are referring to Academic transcripts.
PESC – 8 additional workgroups coming
CRC
High school transcript
3.Student Aid Inquiry
4. Online Loan counseling
5. Postsecondary Transcript
6. Data Transport
7. Admissions Application
8. Degree Audit

9. Common Record Terminology
Registry and Repository
(Core Components Dictionary)
Standard structure
Naming conventions
Change control oversight
Schema: Defines structure and content for XML Documents
DAVID
Two main parts of Common Record that are included in every custom use.
Standardized validation of data order and content.

10. NCHELP website: http://www.nchelp.org/
CommonLine Overview
What is CommonLine?
Standard protocol for the exchange of loan processing data for FFELP and Alternative loans among schools and service providers.
Standards are defined by NCHELP Electronic Standards Committee.
NCHELP website:
DAVID

11. Benefits XML Technology
eXtensible Markup Language provides greater flexibility in record processing and is MUCH easier to read then fixed format files.
Fixed Format Sample:
JIMMYPAGEY STAIRWAYDRIVEALEXANDRIAVA
XML Sample
<SSN> </SSN>
<BirthDate> </BirthDate>
<LastName>PAGE</LastName>
DAVID

12. School Benefits Borrower initiated processing
preferred flow at many institutions
Cut down on redundant data entry
Use of XML
human readability
Closer to a virtual office
Enables move to real time processing in the future
There are times this is needed on every campus!
JENNIFER

13. CRC Benefits continued (example)
Fewer File Transmissions
Using CRC, Loan Requests and Changes are combined into one Request transmission. Previous CL versions required two separate file transmissions.
RHONDA

14. CRC Benefits continued
School Certification Requests
These are initiated when a borrower submits a loan request directly to the service provider. The service provider collects the data submitted by the borrower and transmits a certification request to school.
These requests are available in CL4 but much of the processing was manual in most ERP systems. With CRC, many of the steps have been automated.
Here’s an example:
RHONDA

15. CRC Benefits continued (example)
RHONDA

16. FAMS Vendors Things to Consider
With so many changes in legislation, CommonLine Version 4/5 will mandate drastic changes
Consider moving before it is necessary
Will allow flexibility without a lot of programming changes
RHONDA

17. Schools Things to Consider
… In Planning to Implement CRC
To be considered Common Record CommonLine compliant, the current version must be supported as well as CommonLine Release 4. This applies only to participants who previously adopted Release 4 and are now implementing CRC.
Talk with your loan service providers to understand their options to support CRC processing.
JENNIFER

18. Things to Consider example
RHONDA

19. Things to Consider example
RHONDA

20. The University of Virginia
Founded in 1819 Thomas Jefferson
Enrollment,
13,636 Undergraduate
4,830 Graduate
1,724 Law & Med
644 On-Grounds CE
20,834 Total
Students come from 48 states and 109 foreign countries.
JENNIFER

21. The University of Virginia
Made up of 10 schools in Charlottesville, VA plus the College at Wise in SW Virginia
51 bachelor's degrees in 47 fields
83 master's degrees in 66 fields
6 educational specialist degrees
Law, Med, Darden (Grad Business)
59 doctoral degrees in 58 fields
JENNIFER

22. The University of Virginia
69% Virginia residents
46% Living in
University housing
19.7 years = Avg UG student age
55 percent women; 45 percent men
JENNIFER

23. The University of Virginia
Combined FA and SF operations
84.2% 4-Year graduation rate (entering class of 2003)
47% UG receive aid
07-08: 6,435 UG received aid from all sources totaling $88.6 million.
43% or $38.5 million, comes from University funds, including $8.8 million from athletics grants-in-aid and $29.6 million from other University sources
JENNIFER

24. The University of Virginia
Use ELM Resources for loan processing
Lender Request For Proposal
Average indebtedness of graduate who borrowed to finance education (excludes parents' loans)
$16,727 In-state
$21,320 Out-of-state
Percentage of undergraduate students in class of 2007 receiving loans (excludes parents' loans)
33% In-state
30% Out-of-state
JENNIFER

25. Tuition and Fees
JENNIFER

26. Implementation
Going live for CRC on Oracle’s PeopleSoft Campus Solutions Release 9.0
6 careers – 5 aid eligible
Admissions – Live with prospects NOW
Financial Aid – Live with university app in November 2008
Oracle’s PeopleSoft Campus Solutions fully live for
JENNIFER

27. Borrower initiated processing
Why CRC?
Borrower initiated processing
JENNIFER

28. Loan Processing Flow
JENNIFER

29. Borrower-Initiated Flow
Student or parent links to lender web-site via jump page from UVA web-site
Student or parent applies for PLUS or alternative loan
Lender approves or denies loan
Student/Parent signs MPN
Lender sends approvals (with borrower request amount) AND denials to ELM (separate files)
UVA loads approved loans for school certification and references report on denied PLUS loans
JENNIFER

30. Vendor Support
System is fully capable of processing Direct Loan and FFELP simultaneously … thank you to our friends in Oracle development!
Sallie Mae – ready now; has tested with PeopleSoft
ELM plans to have CRC available with its ELMNet4 release later this year. Current schedule:
Beta Testing - summer 2008
CRC Live – 4th Quarter 2008
JENNIFER

31. Implemented F.A.M.S. Providers Oracle’s PeopleSoft Sigma Systems
Wolffpack
Datatel (in process)
Providers
Kentucky Higher Education Assistance Authority
Pennsylvania Higher Education Assistance Authority/AES
Sallie Mae including its serviced guarantors (Arkansas, Iowa, Maine, Michigan, NELA, Oklahoma, Rhode Island, USA Funds)
ELM (in process)
Wells Fargo (in process)
BRIAN
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32. Q&As
Possible question: Why would we go ahead with CRC in light of current activities at FSA? Answer: CRC being accommodated in Federal Student Aid. We are working in collaboration with FSA on the FFELP data standards project. Direction is xml, and they are taking into account our CRC progress in respect to the FFELP industry initiatives for the future.