1. CTS Secretary Report Don Drumtra IEEE Central Texas Section Spring ExCom Meeting 21January 2017 San Marcos, TX

2. Chapter L31 Reporting
Notes:

3. Chapters with the Most Reports
Most reports from regular chapters (Total/Tech)
PI31/PEL35/IE13/IA34: 29/15
CAS04/SSC37: /17
AP03/MTT17: /15
Most reports from special chapters
(Affinity groups and council chapters)
CTCN: /7

4. Chapters with No Reports
No reports from regular chapters
CMPT21, E25, IM09,
No reports from special chapters

5. Minimum Meetings for $200 Rebate
9.6.J.1. A Chapter shall be required to maintain a membership of not fewer than ten (10 members of Graduate Student Member, Member, Senior Member, or Fellow grade) and to hold not less than two (2) technical meetings per year, or to maintain a level of activity acceptable to the Region Director and the Society President(s).

6. Minimum Meetings for $75 Bonus
9.6.J.1.d. All chapters or affinity groups reporting six or more meetings shall receive an additional US$75; in the case of a chapter, at least six of the reported meetings shall be in the technical category.

7. Observations and Comments
Under reporting—not just delays
What is a reportable meeting?
Wherever two or more members discuss IEEE business.
If you submit an expense report.
Joint meetings count (but not for bonus??)
Common announcement, different report.
PACE funded meetings are coded professional.
Meetings category guide—Standardizes for CTS.

8. Suggested for Vtools Meetings
Before using vtools meetings, schedule your meeting, workshops, or other event and draft related MOU, Plan, and/or Website.
Using vtools draft the announcement but do not publish it. Compare it with other planning documents and revise all drafts to agree.
When all drafts agree, publish the vtools announcement. Use vtools for fee collection, sign-in sheets, and L31 reporting.

9. More Reporting Requirements
9.6.J.2.c. A Chapter shall submit annually a report on the meetings held within the past year and any changes to its roster of officers in a timely manner using electronic reporting tools provided by MGA.
The current tool for reporting officers is the Officer Reporting option under vtools.
Input due via v-tools 20 days after election/ appointment and also due by third Friday in February.

10. Officer Reporting Status
Not yet complete
Officer Reporting requires member numbers
SAMIEEE is a good source for them but.
SAMIEEE requires exact name match.
Our network is inefficient
Chapter chair to section vice chair to section secretary.
Rejects go back and forth
Expired membership, or society, wrong member, exceeds term limits, grade mismatch,

11. How do We Fix the Problem?
????

12. QUESTIONS??? Thanks
If you’d like to learn more about electronic services, you’ll want to attend the session on the Electronic Services being presented this afternoon by Christian Borgert (BORE-GERT) and Chip Dawson. If you miss this afternoon’s session, you can see it tomorrow morning.
Now I’d like to answer your questions about newsletters and electronic services . . .
(After Q&A)
I’m sorry we don’t have time to answer all of your questions, but we have an abundance of expertise with us this weekend, and much of it is in the Computer Lab upstairs. Stop by and get more information anytime.