1. IT Umbrella Manufacturer Based Periodic Recruitment 1
Pre-Bid Conference

2. General Information If you have not done so already, please
Sign in at the registration desk located just outside the conference room door
Note the locations of the restroom and water fountain
Note the Emergency evacuation routes
Silence all cell phones and if you must make a phone call, exit the room and do so quietly
Keep side conversations to a minimum (partnering to be done outside of this meeting time)

3. Restricted Period Currently In Effect
What is a restricted period?
This is the time between when a solicitation is released and the contract is awarded. During this time, make sure to direct your questions to the designated contacts.
Designated Contact
Manufacturer Based IT Umbrella:
OGS Restricted Periods List

4. Existing Contract
This is the First Periodic Recruitment to expand the vendor pool and product offerings of the existing Manufacturers’ Umbrella Contract currently containing 70 Contractors from original solicitation.
This contract can be found at:

5. Presenters Sean Carroll, Chief Procurement Officer
Sarah Berte, Contract Management Specialist
Dewan Bristo, Contract Management Specialist 2
Michelle St. Jock, Contract Management Specialist 2

6. Agenda Activity Time Welcome 10 – 10:10 CPO Remarks 10:10 – 10:20
Appendices & Attachments Explained:
Appendix C
Attachment 1
Attachments 2 & 3
Attachments 4 & 5
Attachments 6 – 12
10:20 – 11:00
Break
11:00 – 11:15
Questions
11:15 – 11:30

7. Questions
Questions will only be taken during this presentation in the following ways:
Live – on cards provided, passed to center of room
Online – by s sent to
OGS will review and respond to applicable questions that do not violate the restricted period at the end of this presentation.
All questions after this presentation must use Attachment 6.
Questions submitted during this presentation will be incorporated into the standard Q&A process.

8. CPO Remarks

9. Overview
The Manufacturers’ Umbrella Contract includes the following lots, Lot 1 – Software, Lot 2 – Hardware, Lot 3 – Cloud, and Lot 4 – Implementation Services for product in Lots 1-3.
Includes a mandatory second-tier competition through RFQ process. Each RFQ includes transaction specific requirements based on Authorized User needs.
70 current contracts awarded starting in 2015

10. Positive Changes
Changes made to the standard Appendix B, based on feedback from the Business Council, have been incorporated into the Manufacturers’ Umbrella terms and conditions.
Additional changes to terms and conditions, based on advice from a cloud specific consultant OGS has hired, have been made.
Other business friendly changes to terms and conditions have been incorporated.

11. Appendices & Attachments Explained

13. Don’t Forget…
Carefully read the solicitation & all appendices & attachments
Take advantage of the Q&A period
Don’t modify the format of the documents
Any deviations / exemptions requested must be submitted through Attachment 6 – Inquiries & Deviations, in order to be considered

14. Don’t Forget… Ensure your bid submittal is complete (Att. 2)
Submit only what is requested, and ensure it is clear and legible.
Be sure the vendor name and FEIN are accurate.
Be responsive and timely to OGS clarifying questions

15. Key Events Event Date Time Solicitation Release 4/10/17 N/A
Pre-Bid Conference
4/19/17
10:00 AM ET
Closing Date for 1st Inquiry
4/26/17
Anticipated Posting of Responses to 1st Inquiry
5/17/17
Submissions Due
6/14/17
11:00 AM ET
Tentative Contract Award Notifications Commence
8/1/17

16. Break

17. Restricted Period Currently In Effect
What is a restricted period?
This is the time between when a solicitation is released and the contract is awarded. During this time, make sure to direct your questions to the designated contacts.
Designated Contact
Manufacturer Based IT Umbrella:
OGS Restricted Periods List

18. OGS Responds to Selected Questions
Questions will be brought into the official Q&A document.
Official answers are those in the official Q&A document.
OGS Responds to Selected Questions