1. Chrome River Travel & Reimbursement Management
University of Mary Washington

2. Current Process
Paper Intensive (RFT Form, Reimbursement Form, paper receipts)
Create separate RFT and Travel Reimbursement Form
Route manually (traveling through campus mail) for signature approvals for both the RFT and the Reimbursement Form
Campus Mail to Accounts Payable for processing
Federal GSA Per Diem Calculator (manual look-up)
Map Guidance (manual look-up MapQuest, Google Maps, etc.)
Choosing/Using (in)correct Travel Reimbursement Form

3. Goals
Automate our current paper-based request for travel and reimbursement process
Implement a user-friendly system that is intuitive to travelers and delegates
Automate the approval process that allows flexibility in approving and allows tracking during entire routing process
Reduce number of resources needed to calculate cost of travel
Insert edit checks into the process that validate compliance upon submission
Automate other expense report types

4. Intuitive Interface

5. Applies Policy

6. Managing Receipts Receipts can be scanned and loaded into Chrome River
Capability to take pictures with your phone of receipts and load into Chrome River
Original receipts should be managed similar to SPCC (maintain for 3 years plus current fiscal year for auditing purposes )