1. FAA Update Airports Program
Western-Pacific Region
Association of California Airports
Arlene B. Draper
September 13, 2013

2. FAA Update FY12 Program Highlights AIP Performance Metric
Inactive Grants
Are You Ready for FY14?
Safety Initiatives
Geo Balancing 2

3. FY12 AIP Projects Funded (Western-Pacific Region)
Total: $470M
Others includes the following:
Access road
Perimeter fencing
Drainage
AGIS
Wildlife Hazard Assessments
ARFF acquisition

4. AIP Funding for FY10/11/12 FY11 CA discretionary funds: $140M
The reason that California received less AIP funds in FY11 than FY10: More carryover in FY11 than FY10.

5. AIP Performance Metric
By September 30th, grant disbursement rate should be as follow:
FY12 grants - 60%
FY11 grants - 81%
FY10 grants - 91%
FY09 grants - 96%
FY08 and older grants, close them.

6. OMB Target Balance Vs. Actual Regional Balance
Grant Year
FY12
FY11
FY10
FY09
Target for July
43%
Grant Balance
20%
10% 4%
AWP
64%
Behind by $99M 6%
Ahead: $23M 2%
Ahead by $6M
AAL
48%
12%
ACE
32%
14%
AEA
40% 1%
AGL
11% 5% 3%
ANE
13% 9%
ANM
30% 7%
ASO
41%
23% 8%
ASW
42%
Note: Data is as of September 10, 2013.

7. Grant Payment Behind Schedule

8. Note: Data is as September 10, 2013.
Grants with No Payments
State
> 6 Months
> 9 Months
> 12 Months
Arizona 7 13 15
California 18 32 6
Nevada 3 5
Hawaii 1
Pacific Islands
Total: 30 54 27
Note: Data is as September 10, 2013.

9. Inactive Grants (No Payments > 9 Months)
FAA needs to explain to DOT reasons for keeping inactive grants open.
Grant condition requires sponsors to complete projects without undue delay.
Sponsors with inactive grants will be considered as elevated risk. (required additional documentation).
Grant inactivity is a factor in considering future AIP grants with state apportionment and discretionary funding.
FAA may pursue unilateral closeouts for inactive grants.

10. Important Dates for FY14 Environmental (FONSI, ROD, or CAT EX)
Events
Due Dates
Environmental (FONSI, ROD, or CAT EX)
December 2013
Application
Solicit Bids or Declare Carryover
May 1
Grant Offers (approximate)
June 15
Grant Execution (approximate)
July 15

11. Are You Ready for FY14? By 12/31/13 you have: Planning complete
Project on an approved ALP
FAA environmental complete (FONSI, ROD, or submission of extraordinary circumstance form)
Airspace review and approval complete
Design complete and project ready for bid

12. Airport Environmental
Every AIP/PFC funding approval and Airport Layout Plan approval requires environmental analysis under the National Environmental Policy Act.
Action choices include:
A simple Categorical Exclusion with no further action required
A Categorical Exclusion that requires a review of possible extraordinary circumstances
An Environmental Assessment (EA)
An Environmental Impact Statement (EIS)
We also are the FAA focal point for:
Title 14, CFR, Part 150, Airport Noise Compatibility Planning
Title 14, CFR, Part 161, Notice of Approval of Airport Noise and Access Restrictions

13. FY14 Environmental Deadline
Environmental documents should be completed by December 31, 2013
Finding of No Significant Impact (FONSI) for Environmental Assessment (EA)
Record of Decision (ROD) for Environmental Impact Statement (EIS)
Submission of extraordinary circumstance form to support categorical exclusions.
FAA needs one of the 3 environmental documentation to process a grant in FY12. 13

14. Vehicle Pedestrian Deviations
We have already exceeded last years rate of Vehicle/Pedestrian Runway Incursions. Last year we experience a significant reduction. We need your increased focus on this as we close FY 13 and begin FY 14.
Recommendations to Airport Operators:
Train and re-train your staff who drive on the airport.
Train and re-train your tenants.
Make sure your tenants provide proper escorts for vehicles and pedestrians they give access. (There should be consequences for not doing so.)
Conduct outreach/training for local Law Enforcement and First Responders (Airports are a different environment).
Ensure Perimeter Fencing, access controls, and cautionary signage are maintained.
“Change the Gate Code” regularly. If you have not done so recently, do it NOW!

15. Airport Capital Improvement Plan (ACIP)
All proposed ACIP work elements must be reflected on an FAA Approved ALP.
Your ACIP can include all AIP eligible projects for the 1-5 year planning time frame.
Your ACIP should be properly sequenced.
Expectation for AIP funding should be realistic. The ADO will only support justified projects.

16. 3 Year Before Construction
Scope the project
Identify funding sources (AIP/PFC/State/Local)
Identify NAVAIDS that might be affected
Identify type of environmental review expected (CatEX, EA, EIS).
Determine if ALP or Exhibit A needs updating
Identify if Benefit Cost Analysis is appropriate

17. 2 Year Before Construction
Select consultant
Initiate
Environmental review (CatEX, EA)
Update ALP, Exhibit A, BCA
Refine work scope and cost estimate
Coordinate
NAVAIDS
Instrument Approach Procedure
Airspace, Air Traffic

18. 1 Year Before Construction
Solidify project scope
Develop 90% plans and specification
Update /revised cost estimates
Finalize ALP update environmental review, BCA
Review project schedule with FAA
Be ready to accept grant the following year (based on bids)

19. National ADO Initiatives
Geographic Balancing (Geo-balancing)
National redistribution of resources to better serve our customers
New Phoenix ADO to serve AZ and NV
Phoenix office will initially report to LAX ADO
LAX and SFO ADOs will exclusively serve California
National SOPs under development to create consistency among ADOs
SOP’s on CATeX, Controlled/Congressional Correspondence & Grant Processing issued by Sept 30, 2013.

20. Phoenix Field Office Office opened on November 19, 2012
Currently operating as Phoenix Field Office
Current staff: 1) Assistant Manager, 1) Program Specialist, 2) Planners, and 2) Engineers, 1) Environmental Protection Specialist, 1) Lead Engineer
Phoenix ADO, when established, will also serve Nevada.
Sponsor assignments may require LAX ADO and/or SFO ADO support.
Ultimately, office will have necessary staffing, i.e., Planners, Engineers, EPS for Arizona and Nevada.
Collaboration amongst ADO’s and Region is essential.
ADO budget is being developed to allow for travel to Nevada airports.
Sponsor outreach and building relationships is essential.
Sponsor outreach, communication and interaction with PHX ADO is encouraged.

21. Summary Talk to us. Talk early. Plan ahead.
Stay abreast of current regulation and guidance.
Please talk to us before an issue becomes a problem!

22. Contact Information
Mark McClardy, Division Manager
Western-Pacific Region (310)
Mia Ratcliff, Manager Planning and Programming Branch (310)
Brian Armstrong, Manager
Safety and Standards Branch (310)
David Cushing, Manager
Los Angeles Airports District Office (310)
Mike N Williams, Assistant Manager
Phoenix Field Office (602)
Robin Hunt, Manager
San Francisco Airports District Office (650)
Ron Simpson, Manager
Honolulu Airports District Office (808)

23. Questions?