1. Bi-weekly University Staff Employees Legal Holiday

2. Bi-Weekly University Staff Employees Legal Holiday
We are paid 9 Legal Holidays each year. Those are:
New Year’s Day
Martin Luther King Day
Memorial Day
July 4th
Labor Day
Thanksgiving
Christmas Eve
Christmas Day
New Year’s Eve

3. Bi-Weekly University Staff Employees Legal Holiday
Legal Holiday Earned
The amount of legal holiday time earned is based on the employee’s FTE percentage, and is calculated by multiplying the annual allocation of 72 hours by their FTE – see examples below: 
100% employee receives 8 hours per holiday with a total of 72 hours per year.
80% employee receives 6.5 hours per holiday (72 * .8 = 6.5 hours/holiday)
60% employee receives 4.75 hours per holiday (72 * .6 = 4.75 hours/holiday)

4. Bi-Weekly University Staff Employees Legal Holiday
ATTENTION--- Only Full time employees will have their legal holidays automatically loaded by the system. Part-time employees will need to enter their legal holidays.

5. Bi-Weekly University Staff Employees Legal Holiday
Where do I go to enter a Legal Holiday?
Click on Time and Absence section in My UW System and click on “Timesheet”. You will use this procedure for all Legal Holiday entries, whether it is a on the Legal Holiday itself or a floating LH taken on a different day.

6. Bi-Weekly University Staff Employees Legal Holiday
Entry instructions for a one day or partial day absence:

7. Bi-Weekly University Staff Employees Legal Holiday

8. Bi-Weekly University Staff Employees Legal Holiday
Employees working the legal holiday:
Full Time Employees who report to work on an observed legal holiday for a full or partial day should either edit the amount of hours they want to use or delete it.
When entering your worked time on the timesheet, please still make sure to select ‘Holiday Worked’ in the ‘Time Reporting Code’ column.
Example 1: If an employee worked 4 hours on a legal holiday, they would enter their IN and OUT times as usual and then select ‘Holiday Worked’ as the ‘Time Reporting Code’. Then the employee would edit their timesheet to change the LH from 8 hours to 4 hours instead.
Example 2: If an employee worked the whole day on a legal holiday, they would enter their IN and OUT times as usual and then select ‘Holiday Worked’ as the ‘Time Reporting Code’. Then the employee would delete the LH.

9. Bi-Weekly University Staff Employees Legal Holiday
Deferring the legal holiday:
Full Time employees who do not wish to have any legal holiday hours charged on an observed legal holiday should delete the Legal Holiday from their timesheet.  This will allow them to earn the legal holiday but leave the LH hours earned in their Legal Holiday balance to use at a later date.
Example 1:  If an employee puts in 40 hours of work in a week containing a legal holiday and they do not wish to use any legal holiday hours; the employee would delete the LH. The 8 hours of legal holiday will be earned but there will be no usage for the period, leaving the 8 LH hours to use at a later date.
Example 2: If an employee worked extra hours that week and they only want to use part of their LH earnings for that holiday. The employee edit their timesheet for the amount of hours of LH that they do want to use. This will leave the remaining LH hours in their balance to use at a later date.

10. Bi-Weekly University Staff Employees Legal Holiday
Calendar Year End Balances:
If there is not enough Legal Holiday balance remaining to support the automatic load, some or all of the Legal Holiday take will be unpaid.  
The employee will then need to enter a Vacation or Personal Holiday request to make up the missing hours. Please make sure that you have enough VN or PH to cover those hours.

11. Questions