1. Capacity Building in the field of Higher Education
ERASMUS+
Key Action 2
Capacity Building in the field of Higher Education
Call for proposals 2019 EAC/A03/2018

2. OUTLINE Capacity Building in the field of Higher Education
General overview
Project consortium and Financing rules
Application process and Selection procedure
CBHE – Information sources

3. PART I General Overview of the Action

4. Erasmus+ BHE KA3 Policy KA2 Cooperation KA1 Mobility Systems
Institutions
Individuals
KA3 Policy
BHE
KA2 Cooperation
KA1 Mobility

5. Partner and Programme Countries?
Background?
What for?
How?
Who can participate?
Capacity-Building Projects are:
transnational cooperation projects
between higher education institutions (HEIs)
from Programme and (eligible) Partner Countries,
aiming at modernizing the Partner Countries' higher education institutions and systems.
BHE

6. institutions and systems Internationalisation
CBHE Objectives:
Modernisation HE
institutions and systems
Regional integration
CBHE
Quality of HE
Management governance
Competences
Skills
Internationalisation

7. CBHE Programme and Partner Countries
Programme Countries
(34** countries paying a contribution to E+)
CBHE Eligible Partner Countries (> 150 countries)
28* EU Member States:
Other programme countries:
Iceland, Liechtenstein, Norway, former Yugoslav Republic of Macedonia, Republic of Serbia**, Turkey
* For British applicants: Eligibility criteria must be complied with for the entire duration of the grant.
**The recognition of Serbia as a Programme Country is subject to conditions
Regions:
1: Western Balkans
2: Eastern Partnership
3: South-Mediterranean
4: Russian Federation
6: Asia
7: Central Asia
8: Latin America
9: Iran, Iraq, Yemen
10: South Africa
11: African, Caribbean and Pacific
Ineligible Partner countries:
- Regions 5, 12 and 13
- Chile and Uruguay are now part of Region 13

8. Involvement of national authorities
CBHE Principles
Institutional-
Systemic approach
Bottom-up programme
Involvement of national authorities
Strong emphasis on dissemination sustainability and exploitation of results
Structural Impact

9. CBHE Objectives
CBHE projects aim at achieving a long lasting impact on the Partner Countries HE institutions and systems through:
Improving the modernisation and quality of HE and its relevance for the labour market and society;
Improving the competences and skills in HEIs via innovative education programmes
Enhancing the management, governance and innovation capacities, as well as the internationalisation of HEIs
Increasing capacities of National Authorities to modernise their higher education systems
Fostering regional integration+ cooperation between different regions of the world

10. CBHE – Types of Projects
Joint Projects:
curriculum development
university governance & management
Links between HE institutions and the wider economic and social environment
=> Impact Institutions
Structural Projects:
modernisation of policies, governance and management of higher education systems
Links between HE systems and the wider economic and social environment
=> Impact Systems

11. Joint Projects – Examples of Activities
Development, testing and adapting of curricula, learning and teaching materials, tools and methods for professional development of academic and administrative staff, new governance and management systems and structures
Organisation of staff training (academic and non academic)
Strenghtening of the internationalisation of HEI and the capacity to network effectively in research, scientific and technological innovation
Upgrading facilities necessary to implement innovative practices (i.e. for new curricula and teaching methods, for the development of new services)

12. Structural Projects – Examples of Activities
Strengthening of internationalisation of higher education systems;
Introduction of Bologna-type reforms (i.e. three-level cycle system, quality assurance, evaluation)
Implementation of transparency tools such as credit systems, accreditation procedures, guidelines for the recognition of prior and non-formal learning;
Strengthening the integration of education, research and innovation

13. Who can apply? As applicant: A higher education institution (HEI)
An association or organisation of HEIs
a legally recognised national or international rector, teacher or student organisation (for Structural Projects ONLY)
As eligible participating organisation:
any public or private organisation active in the labour market or in the fields of education ,training and youth
Each participating organisation must be located in a Programme Country or in an eligible Partner country.
Associated partners can contribute to the implementation of specific project tasks/activities or support the dissemination and sustainability of the project without receiving funding.

14. Part II – The Consortium and the financing rules

15. How to calculate the budget Partnership Agreement
Consortium
Budget and Duration
Priorities
How to calculate the budget
Partnership Agreement
BHE

16. Consortium structure Min.1 HEI from each Programme Country
National Projects
(1 Partner Country only + min.
2 Programme Countries)
Structural Projects: Partner Country Ministries for HE must participate
Multi-Country Projects
(≥ 2 Partner Countries+ min.
2 Programme Countries)
Min.1 HEI from each Programme Country
Min.1 HEI from each Programme Country
Min.3 HEI from the Partner Country
Min.2 HEI from each Partner Country
Exception
Syria,
Libya, Russia Latin America
At least as many
Partner Country HEIs as Programme Country HEIs
At least as many
Partner Country HEIs as Programme Country HEIs

17. Multi-Country Projects
National Projects
Defined by the Ministries of Education in close consultation with the EU Delegations
Must address
National priorities when available
Regional priorities in other regions
Multi-Country Projects
Defined by the Commission and based on EU's external policy priorities
Must address
the a regional priority for the regions (regional projects) or
common to different regions
(cross-regional projects)

18. Real Costs and Unit Costs
Budget and duration
Duration 24 or 36 Months
Min. 500,000 - Max. 1,000,000 €
Real Costs and Unit Costs
5 Budget Headings

19. Sub-contracting (max 10%)
Budget Categories
Staff costs (max 40%)
4 Staff Categories (Manager, Researcher/ Teacher/Trainer, Technician, Administrator)
Travel costs
Students/staff from partners from their place of origin to the venue of the activity and return. Activities and related travels must be carried out in countries involved in the project.
Costs of stay
Subsistence, accommodation, local and public transport, personal or optional health insurance.
Equipment (max 30%)
Exclusively for the benefit of HEIs in the Partner Countries
Sub-contracting (max 10%)
For services /competences that can't be found in the consortia

20. Budget allocation and justification
5 Budget Categories
Staff UC
Travel – UC
Cost of Stay – UC
Equipment – RC
Sub-contracting – RC
2 Allocation / Justification Methods
Real Costs
(RC)
Unit Costs
(UC)
Other types of costs (ex.: dissemination, publishing, overheads costs, etc.) are not considered for the calculation of the grant. >>> Expected to be covered by co-funding.

21. The types of costs Real costs: How did you use the grant ?
=> input based
=>Expenses incurred, supporting documents
Unit costs: what did you achieve with the grant ? =>output based
=>- No need to prove the actual expenditure
Need to prove that the activity was justified and properly implemented (e.g. teaching, training)
A unit cost is a fixed contribution calculated on the basis of the principle of
no profit & co-funding and aimed at contributing to the implementation of a
specific activity or task.

22. How to calculate the budget
Real costs:
Estimate the real costs bearing in mind the eligibility rules and the maximum amounts (/percentages)
Unit costs:
Automatic calculation in the budget form based on the unit costs identified in the Programme Guide

23. How to calculate the budget
Unit Costs
for
the Grant Allocation
Based on volume (/nature) of activities proposed in the application
the Grant Justification
at final report
Based on the quality and appropriateness of the activity
Use of the Grant
internal decision of the partnership formalised in the Partnership Agreement

24. How to calculate the budget - STAFF COSTS
Financing mechanism for staff costs
Amount
Unit costs
Subdivided in 4 categories and country groups
(4 groups for Programme and 4 groups for Partner Countries)
per manager involved per day
Max. 40% of the total grant
per researcher/ teacher/trainer involved per day
per technician involved per day
per administrative staff involved per day

25. How to calculate the budget - Travel/Cost of Stay
Costs of Stay
Travel Costs
Distance Bands
(one way)
Unit Cost
(return trip)
10-99 km
20€ km
180€ km
275€ km
360€ km
530€ km
820€
8000 km and more
1.500€
DAYS
STAFF
STUDENTS
1-14
120€
55€
15-60
70€ -
15-90
40€
61 – 90
50€
n.a.

26. Partnership Agreement
Mandatory
To be submitted to the Agency within 6 months of the signature of grant contract (Signed by the legal rep.)
Joint (one doc signed by all partners) or Bilateral (partner A + coordinating inst.)
Template available to be adapted to specific needs of partnership
Comprehensive : covering all aspects of the project: 
The partners role and responsibilities;
Financial Management;
Project Management;
Project Quality Assurance;
Student issues
Decision/Conflict resolution mechanisms

27. Part III – The application and Selection procedure

28. Selection results 2018
Stages
Region 1 - Western Balkans
Region 2 - Eastern Partnership Countries
Region 3 - South Mediterranean Countries
Region 4 - Russian Federation
Region 6 - Asia
Region 7 - Central Asia
Region 8 - Latin America
Region 9 - Middle East (Iran, Iraq, Yemen)
Region 10 - South Africa
Region 11 - ACP
TOTAL
Number of Proposals Received
154
200
241
103
156
128
101 19 11 43
887
Number of Eligible Proposals
153
196
234
102
155
125
100 18 42
874
Number of Proposals Above Threshold(s)
134
158 53 88 74 67 8 5 31
587
Number of Proposals Sent to Consultation 49 56 78
108 46 33 21
336
Number of Proposals Proposed for Funding 17 30 10 48 14 15 2 7
147
Success Rate
12,4%
8,7%
12,8%
9,8%
31,0%
11,2%
15,0%
11,1%
45,5%
16,7%
16,8%
Success Rate 2017
11,85% 7%
19%
10%
37,5%
15%
25%
33%
14%
18%
Success Rate 2016
16,5%
21%
20,5%
68%
50%
36%
17%
20%
* Figures cannot be added as cross-regional applications are counted in one or two regions
Erasmus+

29. Number of projects in which the Programme Countries are involved as coordinator or partner – 2018 selection
Out of 33 eligible Programme Countries involved in the submitted applications, 30 are represented in the selected applications.
Erasmus+

30. Coverage of the CBHE Specific Activities – all proposals 2018

31. Coverage of the CBHE Specific Activities – Selected proposals 2018

32. Coverage of Subject Areas– all proposals 2018

33. Coverage of Subject Areas– Selected proposals 2018

34. Coverage of Thematic Areas– selected proposals 2018

35. Coverage of Thematic Areas– all proposals 2018

36. Coverage of Thematic Areas– selected proposals 2018

37. Indicative budget for 2019

38. Call for Proposals 2019 Indicative budget
Region
Budget allocated (in Mio €)
Budget allocated (in Mio €)
Budget allocated (in Mio €)
Budget allocated (in Mio €)
Indicative number of selected projects**
REGION 1 - Western Balkans
13,17
13,82
14,57
16,39 19
REGION 2 - Eastern Partnership countries
13,86
13,51
12,88
12,77 15
Additional allocation for Georgia/Ukraine*
1/1 2
REGION 3 - South-Mediterranean countries
28,57
27,84
26,55
26,17 30
Additional allocation for Tunisia*
3,00 3 4
REGION 4 - Russian Federation
6,89
6,72
6,41
5,85 7
REGION 6 - Asia
35,38
39,55
41,44
47,46 54
REGION 7 - Central Asia
9,2
8,80
9,42 11
REGION 8 - Latin America
13,1
13,20
12,70
REGION 9 – Middle East (Iran, Iraq, Yemen)
1,9
2,00
2,10
2,20
REGION South Africa
3,42
3,91
4,20
4,50 5
REGION 11 - ACP countries
5,29
5,64
6,00
6,35
TOTAL
131,47
138,68
136,15
148,81
172
* An additional allocation for Tunisia/Georgia/Ukraine might become available subject to the relevant Commission decisions being taken.
** Calculated on the average grant/project recorded in 2018

39. News in the 2019 Call for proposals
British Applicants must be aware that eligibility criteria must be complied with for the entire duration of the grant agreement
The Republic of Serbia will take part as a Programme Country (if the conditions are fulfilled)
Chile and Uruguay are not considered as eligible Partner Countries in CBHE anymore
Ukraine and Georgia have been awarded 1 extra million €/each
Tunisia has been awarded 3 extra million €
Revision of the "Detailed description of the project (Annex 1)

40. Key messages for 2019 (I)
Encouraging the cooperation with Asian countries
Diversification of projects
Attention to national and regional priorities
National and regional relevance in cross-regional applications
Migration, a Commission priority for President Juncker
Attention to eligibility criteria
Attention to the coherence of the information provided in the application form, in particular in the "Detailed description of the project (Annex 1)

41. Key messages for 2019 (II)
Special attention will be given to proposals:
Involving the least developed countries
Involving universities in more remote areas
Targeting disadvantaged students from poor socio-economic backgrounds
Targeting students with special needs

42. Roadmap for 2019 CBHE Call Steps Date
Publication Erasmus+ CBHE Call for Proposals
24 October 2018
Deadline for submission of applications
7 February 2019
Verification of eligibility of project proposals
February – March 2019
Assessment of projects by experts (remotely)
March – May 2019
Consultation procedure
June 2019
Evaluation Committee for selection of projects
July 2019
Sending for signature of Award decision by Agency AO
Notification of applicants & publication of results
August 2019
Preparation and signature of grant agreements
August-September 2019
Start of eligibility period
15 November 2019 or 15 January 2020
Erasmus+

43. Exclusion and selection criteria
What is assessed?
Eligibility
criteria
Exclusion and selection criteria
Award

44. What is assessed? Eligibility Criteria
Formal submission requirements
Grant size and duration
Applicant, Partners and Partnership requirements (number of partners, status of the grant applicant & partners, etc.)

45. What is assessed? Exclusion and Selection Criteria
The institution is not in one of the situations described in section C. Exclusion criteria of the Guidelines (such as bankruptcy, professional misconduct, subject of fraud, corruption, administrative penalties, conflict of interest, etc.)
Legal person status of the applicant organisation
Financial capacity to complete the proposed activities (private entities only)
Operational capacity to complete the proposed activities
Based on supporting and administrative documents, like the declaration of honour, legal entity form, profit and loss accounts...

46. Award Criterion 1 – Relevance
What is assessed?
Award Criterion 1 – Relevance
DEFINITION
The project contributes to the achievement of the policy objectives of the participating partners
It is based on and addresses real needs & problems of the target groups
CONTENT
How clearly the project addresses the Programme objectives and priorities
Needs analysis and presentation of specific problems addressed
Definition of target groups
What is innovative or complementary to other initiatives
How the project was prepared

47. Quality of Design and Implementation
What is assessed ?
Award Criterion 2 -
Quality of Design and Implementation
DEFINITION
The activities proposed are appropriate to achieve the specific and wider objectives
It uses the most appropriate methodology
It demonstrates a logical and sound planning capacity
CONTENT Description of the project as a whole, including:
specific objectives
activities, expected outcomes, wider and specific objectives
academic content and pedagogical approach
involvement of academics, students and stakeholders at large
quality control processes

48. What is assessed? Award Criterion 3 - Quality Team and Cooperation
DEFINITION
The partnership includes all the skills, recognised expertise and competences required
Suitable distribution of tasks
Sound communication and coordination
CONTENT
Presentation of the partners competences and roles in the project
Description of any complementary skills, expertise and competences directly relating to the planned project activities
ensure regional dimension
Planned measures to ensure effective communication

49. Award Criterion 4 - Impact and Sustainability
What is assessed?
Award Criterion 4 - Impact and Sustainability
DEFINITION
Information/outcomes of the project are made available to groups not directly involved (multiplier effect)
Optimal use of the results during & beyond the project lifetime
Expected impact will be substantial and sustainable in the long term (financial, institutional and policy level)
CONTENT
Expected impact at different levels
Dissemination strategy: outputs to be disseminated, target groups, dissemination tools & activities
Measures planned to ensure the sustainability of project outcomes and outputs at three levels: financial, institutional and political
Evidence of impact on HE at institutional / national level in PCs

50. CBHE Information sources (I)
Erasmus+ website - EACEA
Erasmus+ website – EU Commission
Study in Europe website:
Erasmus+ e-tutorials:

51. CBHE Information sources (II)
International E+ International Contact Points (ICPs) in Programme Countries
National Erasmus+ Offices (NEOs) in certain Partner Countries (PCs)