1. Data Pipeline Town Hall March 17, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
12/6/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline RITS READ Collection
Student October
Adobe Connect Changes
Special Education End of Year
Report Card March
Data Pipeline Users Group
SBD
Statewide Course Codes
CDE Data Collections Regional Tour

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week)
RITS
EDIS
Periodic
Report Card March (Opened March 1st - Closes April 8th)
Access for ELLs SBD (3/14/2016 – 3/25/2016) 9

10. Open Data Pipeline Collections
12/6/2018
Open Data Pipeline Collections
Snapshots
Student End of Year (Soft Open)
Teacher Student Data Link
Coming Soon
READ (Open April 1st – June 16th)
Special Education Discipline (Interchange open April 11th) 10

11. RITS 11

12. RITS
Please submit requests for SASIDS needed for assessments in a timely fashion. Don’t wait until the last minute as there is now a heavy volume of cases beginning to come in.
Invitations for Syncplicity have begun going out for RITS/EDIS contacts.
Thank you to the RITS/EDIS folks who took part in the regional trainings. 12

13. READ Collection 13

14. READ Collection Key Dates
12/6/2018
READ Collection Key Dates
April 1: READ collection opens
May 15: All districts create and submit beginning READ file to ensure correct file layout
June 16: Districts complete submission of READ files by close of business – all submissions are finalized and submissions will be locked
July 1: Districts resubmit with duplicates removed from file – the READ collection closes
July 27: Final SRD numbers and funding are ed to districts READ respondents and superintendents
Week of August 10: Anticipate distribution of READ funds to districts 14

15. 2015-16 READ Data Element Updates
12/6/2018
READ Data Element Updates
Include students in grades K-6 (all K-3 students enrolled at time of testing and grades 4-6 cohort students)
Changes for students identified as having an IEP and the subsequent changes to the collection codes
READ Status now excludes READ Status of 3 (3rd grade student took CoAlt or K-2 student eligible to take CoAlt)
READ Test now excludes READ Test of 05 (Exemption: Special Education)
READ Test now includes READ Test of 13 (Special Education student tested using alternative approved measures)
READ Score for READ Test 13 will be ‘8888’ 15

16. READ - Identity Management Roles
12/6/2018
READ - Identity Management Roles
Before you do any loads to Data Pipeline, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
This is the group of people who will receive all communications for our collection through our list serve
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Westgaard) if you do not know your LAM to obtain this information 16

17. 12/6/2018
READ - Webinar Support
The Office of Literacy will be hosting an informational webinar about the 2016 READ collection on March 22, 2016 at 2:00 PM
This webinar will be recorded and posted on our website if you are unable to attend
Please go to or call to join the meeting
We will review the data elements, business rules, FAQ document and reporting scenarios 17

18. 12/6/2018
READ - Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules
Webinar trainings
Additional resources – Frequently Asked Questions 18

19. Additional READ Resources
12/6/2018
Additional READ Resources
READ will attend Town Hall meetings starting today March 10, 2016 with updates:
Information on reports
Questions about submissions
Clarification on data elements
READ Collection Weekly Update sent on Fridays
Upcoming trainings
Deadlines
Defects 19

20. Questions? THANK YOU! Contact Whitney Westgaard
12/6/2018
Questions?
Contact Whitney Westgaard
Phone:
THANK YOU! 20

21. Student October 21

22. Student October – 2016-2017 Timeline
Count Day: Tuesday October 4, 2016
Count Window: September 27 to October 11, 2016
Snapshots due: November 10, 2016 (Thursday)
Draft timeline will be posted on Student October website 22

23. Adobe Connect Changes 23

24. Adobe The Town Hall on March 24th will have a different URL
Please be sure to use the URL in next week’s Town Hall notification
Phone number will remain the same. 24

25. Adobe Please be patient as we transition to a new provider
Sorry for any inconvenience
THANK YOU to Will Yohon for his support for the last three years 25

26. Adobe
At the end of today’s webinar, CDE will provide a link to the new environment
Please help us test the new link
Appreciate your patience through this transition 26

27. Special Education End of Year27

28. Special Education EOY Resource Page28

29. Special Education EOY- Important Dates
May 2 - Snapshot available
May
July 7 - IEP Interchange errors resolved
July 7 - At least 1 snapshot created by this date
June
Sept. 7 – All exception requests submitted by this date
Sept. 12 – Interchange and Snapshot errors resolved
Sept : Report Review
September
October 6 - Final submission and reports due
October 29

30. Special Education EOY-What’s New?
NEW REASON FOR DELAY CODE ADDED TO PATH 2
57 - Referral received by the Administrative Unit with less than 60 days before the child’s third birthday
• Path 2 - Reason for Delay in Completing the Evaluation C to B
• Path 2 - Reason for Delay in Initial Eligibility Meeting C to B
• Path 2 - Reason for Delay in IEP Implementation C to B 30

31. Special Education EOY- Who to ReportAU
Served
Evaluated
Detained at Detention Center in AU 31

32. Special Education EOY – Reporting Tips
12/6/2018
Special Education EOY – Reporting Tips
*Report Path 1 children in school year they were evaluated
*Report Path 2 and 3 students in school year the IEP was implemented
*Only report INITIAL referrals/evaluations*
Includes ages 0-3 evaluated for Part C
Path 1
Includes ages referred from Part C to Part B services
Path 2
Includes ages referred to Part B services
Path 3 19

33. Where does the Snapshot extract data from?
Special Education EOY
Student Interchange
School Association File (grade level)
Demographics File
IEP Interchange
Child File
Participation File 33

34. Special Education EOY – Questions?
Lindsey Heitman – Collection coordinator
Include the data team on all s for quickest response:
Kristi Gleason –
Orla Bolger 34

35. Report Card March 35

36. Report Card March
Report Card March Collection is open until April 8th.
File layouts and definitions can be found at:
If you have any questions please contact Dennis St. Hilaire at or call

37. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 37

38. Data Pipeline Users Group38

39. Meeting Notes Reviewed notes from last meeting
Group reviewed and provided feedback on Date First Enrolled change in the student interchange
Reviewed a proposed Records Request/Confirmation of Enrollment & Attendance form 39

40. SBD/ Pre-Coded ID 40

41. SBD Information ACCESS for ELLs
SBD for ACCESS for ELLs is open
Open until Friday, March 25th, 2016
Did any districts use the SBD Extract using Student Profile?
Please let us know if CDE should include this option on future SBDs

42. SBD Information ACCESS for ELLs
The Data Pipeline Format Checker will report an error on the ‘Language Background’ field.
Resolution: Please ignore this error. The file will still load.
The following fields are blank when downloading data:
Vendor ID Number
Pre-ID Label 
Cluster
Tier
This is expected behavior and the fields were not populated by the vendor

43. SBD Information ACCESS for ELLs
Finding duplicate records in the vendor file download
Resolution: Please see instructions on Melissa sent earlier this week.
SBD Extract using Student Profile
middle name NMN shows as middle initial of N.
Title I value is not calculated on the extract. It will be updated on upload. 
Districts that have student school association records with the primary school flag set to zero may have duplicate records.
The extract will only pull data for matching SASIDs.

44. Future SBD Dates SBD for CMAS (includes PARCC) SBD for ACT SBD for DLM
Tuesday, May 31st, 2016 to Thursday, June 9th, 2016
SBD for ACT
Monday, June 13th, 2016 to Monday, June 20th, 2016
SBD for DLM
Monday, June 20th, 2016 to Monday, June 27th, 2016
SBD for PSAT
To be determined

45. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

46. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 46

47. Statewide Course Codes47

48. Statewide Standard Course Codes
Please make sure you are replicating/uploading course codes for the school year
Course code mappings are required for Teacher Student Data Link collection and course proficiency report
All courses should be mapped and loaded by March 31st 2016.
TSDL snapshot is open
More information 48

49. Statewide Standard Course Codes
What courses need to be mapped?
Please continue to map all courses
When should I start converting to SCED version 3.0?
As soon as possible.
Next year CDE will be limiting courses to version 3.0 codes.
Biggest change in the conversion is the prior to secondary codes mapping to the subject areas
Please see the SCED Version 2 file at for crosswalk table
Review information on the Prior-to-Secondary Crosswalk tab
Migration from version 2 to 3 is addition of some new SCED codes 49

50. Statewide Standard Course Codes
When can districts start uploading codes?
This is being researched. Request has been made to make it available.
There is a delay due to limited resources
What version of SCED am I using?
Majority of districts are on SCED version 1.0
If you have not done any conversion of the codes you are on version 1.0 50

51. More information Statewide Standard Course Codes Website
Replication steps documentation
Questions?
Kevin Smith 51

52. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 52

53. CDE Data Collections Statewide Tour for Data Respondents53

54. Statewide Tour Upcoming locations
Jefferson County – Wednesday, April 27th
Douglas County – Monday, May 2nd
Colorado Springs – Wednesday, May 4th
Ft. Morgan – Monday, May 9th 54

55. Statewide Tour Trainings will be two sessions Morning 9:00 – 12:00
Geared towards data respondents new to data collections or who would like a refresher
Introduction and Overview of system
Why CDE collects the data
Lunch on your own
Afternoon 1:00 – 4:00
More advanced material covered plus additional information including:
Data Privacy
Common concerns 55

56. Statewide Tour Who should attend? People who work with RITS or EDIS
Anybody who works with Statewide Standard Course Codes
Respondents who work with Data Pipeline collections
Administrative Units and District data managers 56

57. Statewide Tour
Please register via to Genevieve or Kevin
Indicate if attending morning, afternoon or both
Include full name, , and phone number in case of cancellation
Any specific questions or material you would like to see 57

58. Thank you!
Thank you to all of the gracious districts who hosted trainings
Thank you to everybody who took time out of their busy schedule to attend the trainings
It was great meeting all of you! 58

59. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 59

60. Adobe New Town Hall Link
Please try to connect to:
Type a small note in the chat box
Examples:
Happy St. Patrick’s day
It worked 60

61. Thursday, March 24th, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, March 24th, a.m.-10 a.m. 61