1. 2008-2009 SPR&I Regional Training
General Supervision of Special Education: Changes to the system and process
SPR&I Regional Training

2. Objectives:
Quick review of general system components, State Performance Plan (SPP), and Annual Performance Report
Review cycle and due dates for
Review new SPR&I database features

3. Components of General Supervision:
Policies, Procedures, and Effective Implementation
State Performance Plan
Integrated Monitoring Activities
Data on Processes and Results
Fiscal Management
Improvement, Correction, Incentives & Sanctions
Targeted Technical Assistance & Professional Development
Effective Dispute Resolution

4. Handouts:
Trees of influence
Indicator measurements and data sources

5. State Performance Plan
All other components of general supervision must be integrated with SPP
The SPP is the blueprint for systems change
Consists of compliance and performance indicators covering Parts B(20) and C(14) of IDEA
Implementation of the SPP leads to improved results
Reporting is critical to ensuring accountability to the public
State Performance Plan 5

6. SPP – Part B Indicator 1: Graduation Indicator 2: Dropout
Indicator 3: Statewide Assessment
Indicator 4: Suspension/Expulsion
Indicator 5: LRE Placement
Indicator 6: Preschool Settings
Indicator 7: Preschool Skills
Indicator 8: Parent Involvement
Indicator 9: Disproportionate Rep. in Sped
Indicator 10: Disproportionate Rep. in specific disability category
Indicator 11: Child Find
Indicator 12: Part C to B Transition
Indicator 13: Secondary Transition w/IEP Goals
Indicator 14: Secondary Transition/Post School Outcomes
Indicator 15: Monitoring, Complaints & Hearings
Indicator 16: Written Complaints
Indicator 17: Due Process Hearings
Indicator 18: Hearing Requests that went to Resolution
Indicator 19: Mediations
Indicator 20: Timeliness of State Reported Data & Reports

7. This is a work in progress. (Last revision 7/12/07)

8. Public Reporting
Make the state’s performance plan available through public means, including by posting on the state educational agency’s (SEA’s) website, distribution to the media, and distribution through public agencies

9. Handouts
SPR&I Overview 08-09
Accountability flowchart

10. SPR&I Activities Sub grants Regional trainings
Procedural compliance review (PCR) – file reviews
Compliance indicators
B4, 9 – 13, 15
Performance indicators
B1,2,3,5, 8, 14
Improvement planning
Final Determinations

11. Oregon’s SPR&I System
Provides accountability for enforcing federal and state regulations and ensuring continuous improvement
Focuses on procedural compliance and performance indicators from IDEA and Oregon’s SPP
Facilitates the collection and analysis of data, reporting, and improvement planning for the state, districts, and programs
Provides ODE with a mechanism to review district policies, procedures, and process for meeting the IDEA 2004 requirements

12. Handouts
Indicator workflow
Annual indicator and PCR cycle
Due dates

13. Indicator Workflow B1-2: No worksheet, straight to improvement plan
B4: No worksheet, policy to practice review form required, site visit or phone conference with ODE, CAP
B5: Revised worksheet, improvement plan
B9 & 10: Revised worksheet, policy to practice review form if required, site visit or phone conference with ODE, CAP
B11: No worksheet, straight to improvement plan

14. Annual APR Indicator and PCR Cycle
July
April
January
October
August
May
March
February
December
November
June
May 09
Districts continue to submit evidence of correction for and noncompliance
Districts revise rejected improvement plans and CAPs
08-09 data populated for B5, 9 & 10 reports
Jan. 09
Districts continue submitting PCR data
Districts begin Improvement Plan for B1-2, 3, 5 & 11 based on data (if required)
Districts begin Corrective Action Plans for B4, 9 & 10 based on (if required)
April 09
Districts submit evidence of correction for and noncompliance
ODE approves/rejects district improvement plans and CAPs
Aug. 08
ODE disseminates Final Determinations
Nov. 08
Districts submit evidence of correction for noncompliance until 100% compliant
Worksheets due for B5, 9 & 10 based on data
Policy to practice reviews for B4 (if required)
Districts continue submitting PCR data
Dec. 08
Policy to practice reviews for B9 & 10 (if required)
Feb. 09
APR due to OSEP
District PCR data due end of month
March 09
CC verify PCR submission
Improvement Plan due end of month for B1-2, 3, 5, & 11 based on data
CAPs due for B4, 9 & 10 (if required)
Districts to verify public report card data
Oct. 08
SPR&I Annual Trainings
ODE populates reports for B1-2, 3, 4, 5, 9, 10 & 11 with data
08-09 PCR report opens for submission
ODE populates B1-2 report with data
June 09
July 08
ODE working on final determinations including correction of noncompliance
September
Sept. 08
Districts submit evidence of correction for noncompliance until 100% compliant

15. Deadlines November 28, 2008: December – January 2009:
Deadline for submitting worksheets for B5, B9 & B10 (07-08 data). Districts flagged for B9 and B10 will only need to submit a worksheet for B10.
Deadline for submitting policy to practice review document for districts identified with significant discrepancy (B4).
December – January 2009:
Districts not justified based on the worksheet submitted for B9 or B10 will need to complete and submit the policy to practice review document in SPR&I and will be required to participate in review of files with ODE.
February 27, 2009:
Deadline for submitting PCR data.
March 27, 2009:
Deadline for submitting improvement plan that addresses B1-2, B3, B5, & B11 (07-08 data).
Corrective action plans (CAP) due for districts identified with significant discrepancy (B4) and disproportionate representation (B9) and/or (B10).
May 29, 2009:
Deadline for resubmitting rejected CAPs (B4, B9 & B10).
August 14, 2009:
Deadline for submitting evidence of correction for 06-07, 07-08, and noncompliance.

16. Improvement Planning Area of focus this year
Changed content to require more specificity and elements of “Best Practice”
Includes due dates and feedback from ODE
Districts will be accountable for implementation of plan

17. The New and Improved SPR&I!!
Dashboard
Indicator work flow
PCR data entry

19. PCR status across three years with current status
Revised dashboard includes final determination status for both years.
County Contact information and link is right here!
District personnel can edit, add, or delete contact information any time. These contacts will receive reminders and information related to SPR&I.
PCR status across three years with current status
for

20. To open an indicator to…
Formerly know as KPI, these are now just referred to as indicators since they include performance and compliance indicators from the state performance plan. Current status is provided with due dates if appropriate.
To open an indicator to…
view the report
download worksheet, policy to practice review document, or begin the improvement plan
…just click anywhere on the indicator.

21. You can now go between the report tab and the worksheet tab for indicators that still have a worksheet. Those that don’t will only have report and improvement plan tabs
Most reports are the same as last year. Some features were edited, but changes were kept to a minimum this year.

22. Revised worksheets and policy to practice documents will download in word format and will utilize the same upload process.

23. Once districts have submitted the required form (worksheet or policy to practice review) the light will turn yellow indicating it is now being reviewed by ODE.

24. New Improvement Planning Process
Districts will be required to engage in an improvement process and develop a comprehensive plan to address all areas of performance that they were flagged for including indicators:
B1-2 B3 B5
B11 (in addition to addressing improvement efforts, evidence of compliance must be provided to the ODE within one year

25. PCR Data Entry Comprehensive review this year
New form and corrective action document
Student-by-student entry
Will be covered in more detail during PCR presentation
District personnel can review files using the hard copy of the file review from and enter the data later

26. Take Aways
Primary focus of federal and state monitoring activities are on:
Improving educational results and functional outcomes
Ensuring requirements of Part B and C are met
Understanding the SPP/APR content, data sources, and how to utilize the SPR&I database are critical for:
Developing and sustaining an effective local supervision process
Identifying areas where additional data and resources are needed