1. MAV Local Government Information Governance
Members Meeting
Hosted by: Kingston City Council
24th July 2015

2. LGIG Committee Meeting
Action and Agreement Record No
Actions and Agreements
Who
When
Completed 1
Organise a meeting with John Hennessy re ongoing group governance and outputs and message to CEO’s
Tim Newbegin
30/4/2015 2
Review the current MAV ECM Step Program participant list.
Ruth Edge
11/3/2015 3
Send out new logins to all members for the WIKI. (sent to new members) 4
Key drivers for cloud performance paper (CPDP) circulate to members
26 June 2015 5
Terms of Reference – send to Committee
14 July 2015 6
Benchmarking document – approval to develop and distribute document
In Progress 7
Records in the news uploaded to wiki and link to members
7 July 2015  8
Digital Capability Framework (National Archives) link to members
Move to new office a great opportunity for change
ABW is the future of working models
Significant shift from traditional ways of working
Greater flexibility and use of technology

3. Agenda 11.00AM Welcome and Apologies Tim Newbegin
11.10AM Welcome to Kingston City Council Sandra Pickett
11.30AM Privacy, Data Protection, Local Government David Taylor
in the Cloud – Report on Forum
11.50AM Business Report/Discussion Tim Newbegin
Reforming Group Governance/Report back from the Committee
Report of meeting with John Hennessy
LGIT Terms of Reference Ruth Edge
Current membership report Ruth Edge
SAI Global report Ruth Edge
Navigating the Wiki Ruth Edge
1.00PM Lunch and Networking

4. Agenda 1.30PM Priorities for 2015-2016: Tim Newbegin
White paper submission from eAssure  
2.30PM Partnership Reports
Grace New Initiatives Kristy Searle
PROV CPDP Collaboration Alan Kong
ECM Step Program/Audits Toula Varvarigos
Benchmarking
3.00PM Other Business Tim Newbegin
Close

5. Terms of Reference Update to approved IM Group Terms of Reference
Was approved by members at YRC 24th August 2014
Reviewed post meeting with John Hennessy in June 2015
Reviewed by representatives from the Committee in July 2015
Sent to all member Councils July 2015 for review and comment
Posted on wiki in July 2015 inviting comment
Can be viewed on the wiki
Need a decision on our governance structure before we can act to move forward on the strategy
Need to reform the Committee structure with formal position statements (included within the Terms of Reference)
Need formal financial management plan prior to John issuing invoices
Need approval of strategic direction prior to John issuing invoices
May be seeking appointment on a communication officer/admin support

6. Current Membership Report
There are 64 member Councils
32 Councils accepted attendance today with one or more attending
We had to decline late acceptances due to capacity
Distribution lists are continually updated but we depend on your advice of any changes
Receiving bounce backs from Loddon, Hepburn and Hindmarsh
143 subscribers to our list
Includes 3 CEOs
3 known Governance Professionals
4 known IT Professionals
2 known Business Analysts
FOI and Privacy Officers
Records Management in the News
Members should be receiving news notices each month
Commenced May
If you are not receiving them please Ruth on to request access
Members are encouraged to share newsworthy items via our newslist by forwarding to Ruth

7. SAI Global Report
64 Councils are subscribed to SAI Global Standards via the MAV Agreement
All are testing the Newsfeed subscription up to September for free
Daniel Wallis (SAI Global), John Hennessy (MAV) and Ruth Edge (LGIG) will survey Councils for continuance of subscription in September.
A price for the sector will then be determined.
Cardinia have 26 subscribers across the Council who are active and finding the information useful
Hint: Do not oversubscribe or you will not read the information. You will be overwhelmed.
Cardinia had 8 subscribers who actively used the Standards post the agreement. This has now rolled out across the organisation and is actively used in most Departments. Corporate Information manages login and training.
If you require further training on making the most of your Standards subscription please contact Ruth at who will organise regional training with SAI Global
Hint: Ruth has a Standards Watch on the Metadata Standards and ISO Standards for when they go into draft for comment

8. 6/12/20186/12/2018

9. 6/12/20186/12/2018

10. 6/12/20186/12/2018

14. Register to set up Favourites

15. 6/12/20186/12/2018

16. 6/12/20186/12/2018

17. Navigating the Wiki http://futureoflocalgovernment.org.au/vim-home/
Username: ecm-member Password: 7C#8U42w63ozsP$R

18. I’m going to be a grandma!