1. 2013/2014 Superintendent’s Goals APRIL UPDATE
Business Services
Human Resources
Bond Election
Student Achievement
Community/Business Development
April 1, 2014

2. Annual Superintendent’s Goals
Student Achievement
- College & Career Readiness Trajectory to 85%
- Reduce achievement gap: Low performing
sub-groups to Majority
-Reduce achievement gap: Majority to high
performing sub-groups
- Investigate NWEA testing model
- Expand implementation of teacher labs
- Assess impact of TLL’s
Business Services
- Operational Goals (e.g. customer service response, accuracy in operation)
- Data Processing – Evaluate department restructuring
- Operations & Maintenance – Implement fully functional work order system with data analysis capabilities
Human Resources
- Validate impact of newly implemented hiring process
- Continue to expand initiatives to employ a highly qualified diverse workforce
Community/Business
Development
- Develop partnerships
Bond Election
- Successful bond election
- Structure/Calendar: Bond work
Annual Superintendent’s Goals

3. Business Services 1. Finance:
Operational Goals (e.g. accuracy in operation, customer service response)
2. Data Processing:
Evaluate department restructuring and current software program
3. Operations & Maintenance:
Implement fully functional work order system with data analysis capabilities

4. 1. Finance – Operational Goals
External Consultant review of team completed in spring 2013.
Improve business processes and productivity of team
Summer 2013
Continued process of improving department staff efficiencies and work product.
Contracted payroll position resulting from retirement of previous FTE
September 2013
Resignation of Director of Finance
District Accountant out on leave
October 2013
Posting for Director vacancy – no potential candidates
Hired Accounting Coordinator
January 2014
Repost Director vacancy – no potential candidates
February –March 2014
Post Payroll and Accounting Assistant positions – goal of FTE to be in place by
7-1-14

5. 1. Finance - Operational Goals
Continually looking for business process improvements/changes which result in more efficient processes and accuracy, examples of areas addressed:
A/P – configure business process to eliminate journal entries
P-card activity – automate through interface with G/L versus journal entries
P/R – continue to configure pay/deduction codes and processes to maximize the software functionality
Streamline cash receipting process
Prepare detailed budget in G/L for Bond Program expenditures

6. 2. Data Processing Evaluate Department Restructuring and Current Software Program
Looked at County-wide (ISD) software RFP initiative
1st RFP ended in the ISD implementation being terminated during summer 2013
2nd RFP process began Sept. 2013, earliest implementation estimated at July 2015
Decision made to upgrade current software to web based platform, eFinancePlus ver. 5.0

7. 2. Data Processing Evaluate Department Restructuring and Current Software Program
October 2013
TSD team attended SunGard user conference to begin educational process for software upgrade
Jan – Mar 2014
Finance/HR continue to identify business processes & system configurations which need updating/change
April 2014
Business Process Review (BPR) scheduled
Reports & report writing identified
May 2014
BPR findings – identify changes
June 2014
Parallel runs of ver. 5.0 to current 4.3 system
July 21, 2014 – Go Live in eFinancePlus 5.0

8. 3. Operations & Maintenance Implement New Work Order System
HISTORY
Work order system maintenance department was using was outdated and a non-integrated system, replacement was sought:
District moved to utilizing SchoolDude software in 2013
The software is used by more than 6,000 educational institutions across the U.S.
First - Facility Usage solution implemented in 2013
Allows stakeholders to efficiently book facility space as needed
Facilitates inside/outside event request online
Second - Maintenance solution implemented during FY 2013/14
Phase 1 – General tasks have been defined in the system
TSD maintenance staff and custodial building leads have received user training
Work orders will be solely placed into SchoolDude starting week of April 7-11, 2014
Phase 2 – Deploy iPads to maintenance techs for in-field utilization/reporting
Phase 3 – Develop reports to be utilized by management
Future goal – Have contracted staff utilize for general repairs, minor P.M. services, etc. tentatively fall of 2014

9. Human Resources Operational Goals
Established regular Business/Human Resources Department meetings to review existing systems and processes and to immediately respond to concerns in a timely manner.
Involvement, support, and assistance with the transition to an updated Finance/Human Resources management system.
On-going development of links and resources for access by TSD employees on the TSD website and Intranet. (Ex. Explanation of “Common” Payroll Deduction Codes, TEAM Evaluation Resources, New Policies and Administrative Procedures, etc.)

10. Human Resources Validate impact of newly implemented hiring process.
1. On-going dialogue and work with Principals and Assistant Superintendent’s of Instruction to enhance our hiring process through the addition/modification of the performance-based aspects of our hiring processes for teachers and administrators.
On-going dialogue with Principals about the successes and challenges of our most recent hires and additional supports for our newest teachers.
Future plans to analyze the 3-year performance evaluation outcomes under the Troy Educator Appraisal Model (TEAM) for all TSD probationary teachers to validate the impact of the enhanced hiring process and to consider modifications.

11. Human Resources Continue to expand initiatives to employ a highly qualified diverse workforce.
Continue to emphasize the importance of a diverse workforce within the hiring process for all TSD positions.
Exploring the utilization of proven structured interviews for special education teachers, ancillary staff, and para-educator applicants.
Considering teacher recruiting venues outside of Michigan’s public universities which would provide access to a more culturally-diverse teacher workforce.
Meeting with community members participating on the TSD Diversity & Inclusion Council to consider broadening our network and job posting locations.

12. Bond Election September 2012-November 2013 November 2013 June 2004
Bond proposal preparation, communicaton and execution
Citizen committee formed, strategic plan developed
September 2012-November 2013
Bond passed with 70% voter approval
Passed overwhelmingly in EVERY precinct
Absentee voter passage rate: 60%
Record turnout: 13,382 votes cast
November 2013
Passed with 52% voter approval
82% absentee voters rejected
7,195 votes cast
June 2004
Passed with 60% voter approval
5691 votes cast
June 1997

13. 2014 Bond Projects Timeline
Design Phase Complete by 3/21/14
Begin Construction 6/16/14
Complete by 9/30/14
Secure Entrances
Design Phase Complete by 2/21/14
Complete by 8/29/14
Roofing Larson/Hill
7 Complete by 8/29/14
Schroeder Complete 8/29/15
Parking Lots
8 Elementaries
Begin Construction 4/23/14
Complete by 8/29/14
Athens Collaboration/LGI
Design Phase Complete by 4/18/14
Begin Construction 6/18/14
Complete by 6/16/15
Troy High School - Additions
Design Phase Complete by 5/23/14
Begin Construction 8/6/14
Complete by 7/31/15
Larson/
Boulan Park
Office Additions
Technology: Phone, network: Spring Break 2014
Bus Replacement Complete by 5/1/14
Track replacement/resurface: Summer 2014
Lighting, Auditorium updates: Summer 2014
Other Spring/Summer Projects
2014 Bond Projects Timeline

14. Student Achievement - 85% College and Career Readiness
- Achievement Gaps
- World Class Instructional Program

15. Student Achievement College & Career Readiness Trajectory to 85%
Business Services
- Operational Goals (e.g. customer service response, accuracy in operation)
- Data Processing – Evaluate department restructuring
- Operations & Maintenance – Implement fully functional work order system with data analysis capabilities
Human Resources
- Operational Goals (e.g. customer service response, accuracy in operation)
- Validate impact of newly implemented hiring process
- Continue to expand initiatives to employ a highly qualified diverse workforce
Student Achievement
College & Career Readiness Trajectory to 85%
• Upcoming slides will show our progress towards reaching 85%
Reduce achievement gap: Low performing sub-groups to Majority
• We will continue to monitor intervention and acceleration opportunities for students
Reduce achievement gap: Majority to high performing sub-groups
Investigate NWEA testing model
• Committee comprised of 8 principals representing all 3 levels, Curriculum Coordinators,
and Dr. Machesky and Mrs. Keeling investigated both NWEA and ACT Aspire products
• Met with representatives from NWEA and ACT to learn about their products
• Committee visited or met with districts currently using either NWEA or ACT
• Committee recommended that we continue to administer the ACT in 11th grade and
that we administer the ACT Aspire product that replaces the EXPLORE and PLAN in
grades 8 and 10. Without definitive information from the state about its assessment
plan for students in grades 3-11, we do not feel it is advisable at this time to initiate
any additional testing.
Expand implementation of teacher labs
• All 4th & 5th grade teachers participated in Teacher Labs focused on ELA
• The TLLs piloted Teacher Lab with 12 teachers focused on Math
• Ellen Cale piloted Teacher Lab with 12 teachers focused on Visible Thinking
Assess impact of TLL’s
• This will be reported at the May Board Workshop
Community/Business
Development
- Develop partnerships
Bond Election
- Successful bond election
- Structure/Calendar: Bond work

16. Increase number of students who are college and career ready in literacy, mathematics, science and social studies.
All students will be on track to be college/career
ready in literacy.
Participation of 4th and 5th grade teachers in lab classrooms
During the school year, 100% of 4th and 5th grade teachers participated in teacher lab
For , mentor texts purchased to support elementary ELA units
By the end of the school year, 3rd, 4th, and 5th grade teachers will participate in teacher lab
Teacher lab will be extended to secondary teachers
Integration of Technology K-12
By the end of the school year, all staff will have had content specific learning about the use of technology for formative assessment in literacy
ready in mathematics.
Training in standards of mathematical practice
During the school year, new materials were successfully implemented in grades K-8. Materials were selected for high school required course
During the school year, new materials will be implemented in high school courses and K-8 implementation will continue to be supported
By the end of the school year, all staff will have had content specific learning about the use of technology for formative assessment in mathematics
ready in science.
Standardization of writing (Claim-Evidence-Reasoning)
During the school year, students deepened use of Claim-Evidence-Reasoning with science content and beyond
During the school year, Claim Evidence Reasoning student writing samples will be collected
Modeling Instruction
During the school year, science teachers in grades 6-11 will be provided instruction in student strategies for the use of modeling
Next Generation Science Standards will be monitored
By the end of the school year, all staff will have had content specific learning about the use of technology for formative assessment in science
ready in social studies.
Content Literacy
During the school year, professional development continued in MI CLASS literacy practices
During the school year, MI CLASS strategies will be monitored and extended
By the end of the school year, all staff will have had content specific learning about the use of technology for formative assessment in social studies A. B. C. D.

17. Continue interventions to raise the achievement level of lowest performing subgroups.
Math
Creation of math support class providing an additional 3 hours of instruction per week for middle
school students who need it most;
Assured students with IEPs have opportunities to learn at the level of the Common Core State
Standards;
Materials adoption review included expectations for equity and differentiation;
Continued support for high school Algebra 1 intervention programs.
English Language Arts
Professional learning for teachers and paraprofessionals in literacy acquisition for English
language learners;
Aligned teaching and learning in basic high school courses at grade level with Common Core
State Standards;
Coordinated professional development and support for reading teachers at the elementary and
middle school level.
Science and Social Studies
Professional learning in disciplinary literacy strategies for content area teachers transitioning
students into the critical thinking, reading, and writing required for academic work;
Improved instruction for all students.

18. District Reading Proficiency
Goal: Increase Reading (3-8) proficiency by X% per year by subgroup to reach 85% by 2021
ACTUAL:
13-14
Expected ED 69
72.08
LEP 64
56.34
Spec Ed 62
53.82
Asian 92 85
Black 68
71.58
Hispanic 82
81.68
White 86
Multiracial 87

19. District Math Proficiency
Goal: Increase Math (3-8) proficiency by X% per year by subgroup to reach 85% by 2021.
ACTUAL: 13-14
Expected ED 51
54.05
LEP 54
54.10
Spec Ed 43
42.05
Asian 89 85
Black 42
47.24
Hispanic 58
63.25
White 74
74.47
Multiracial 78 77

20. District Science Proficiency
Goal: Increase Science (3-8) proficiency by X% per year by subgroup to reach 85% by 2021.
ACTUAL: 13-14
Expected ED 16
18.17
LEP 12
14.46
Spec Ed 9
16.87
Asian 49
47.81
Black 13
16.73
Hispanic 30
16.7
White 36
29.76
Multiracial 31
34.36

21. Community/Business Development
Community/Business Engagement Framework: Develop greater community/business involvement in the schools to enhance 21st Century learning opportunities for students.
Women of Tomorrow
Terrace Café with Sodexo

22. Community/Business Development
This is an opportunity for continued enrichment as we look to strengthen partnerships with our community and business partners. New and ongoing partnerships include:
APT to Succeed – Local businesses, community and civic leaders
Ecology Club/AP Environmental Science - Smith MS and THS: Water Testing on the Rouge River in conjunction with Friends of the Rouge and the Troy Nature Center
Environmental Activists Club - City of Troy Nature Center
Troy Middle Schools Civil War Days – Troy Historical Museum
Baker Middle School - Consumer Insights
General Motors – TSD Robotics Team #226 Hammerheads
Larson Middle School – A World in Motion (AWIM) in conjunction with Society of Automotive Engineers
Troy Beaumont – TSD Special Services: Project Search
Troy Optimist Club – Morse: Bounty in a Backpack

23. Questions