1. eVAR Enterprise Portal
WHAT HAS CHANGED?
A new eVAR (Vendor Action Request) enterprise portal application deployed on October 12, 2018.
Used for operators to request a new vendor number or to reinstate a vendor in the AP system.
WHY IS THE CHANGE IMPORTANT?
The eVAR combined with Supplier Governance promotes researching for previously approved contracted suppliers prior to submitting requests for new non-compliant suppliers. 
The eVAR process is needed to set up new vendors in AP and ensure these new vendors meet our SDX standards (W-9, Indemnity agreement, certificate of insurance, etc.).
The portal replaces the automated process powered by Smartsheet. While it transformed many manual steps for requesting a new vendor with a centralized data entry form, the new enterprise portal application will integrate with SIM (Supplier Information Management) and SAP to automate end-to-end transactions and speed up the process.
The new tool will reduce duplicate or unnecessary vendor requests up front, and identify data and processing gaps.
OVERVIEW
Units need to be aware of the new tool and understand how to use it to complete an eVAR.
Stakeholders involved in the eVAR process need to be aware of the new tool and understand how their role in the eVAR process has changed.
TOP CHANGE
IMPACTS
eVAR Enterprise Portal Controller’s Call

2. Where to Access Portalhere to access Forms Portal
Enterprise Portal application is accessed through MySodexo
Select eVAR Request Form for “new” or Vendor Reinstate Form to request a vendor reinstated
eVAR Enterprise Portal Controller’s Call

3. eVAR Enterprise Portal
WHAT DOES THIS MEAN FOR GM’s AND THEIR UNITS?
An eVAR may be requested from anyone in the unit level with a Sodexo address for both one-time and ongoing vendors.
Once submitted, Client Procurement Services Call Center (CPS) in the U.S. and Regional Purchasing Managers (RPMs) in Canada will review and assign the appropriate approvers in the Approval Flow.
The vendor will receive an automatic invitation to submit supporting documentation needed for review and processing.
In the eVAR Approval Flow, RVPs and SVPs are needed to approve non-contracted vendors for goods or services where a contracted vendor currently exists.
eVARs can be withdrawn before the final approver has approved the request for SIM processing; in most cases, it would be the Supply Manager. The requestor can do this by accessing any of their previously submitted eVARs through the portal and selecting “Withdraw.”
Please visit the electronic Vendor Action Request (eVAR) page for training guides, resources and the answers to the most frequently asked questions (FAQs).
eVAR Enterprise Portal Controller’s Call