1. Microsoft Applications
Access Database Management System
Mrs. Purdy
BCIT

2. Student Address Table Student ID First Name Last Name Street City
State
Zip

3. Student Attendance Table
Student ID
School Year
Date
Attendance Code

4. Student Grades Table Student ID School Year Course ID Section ID Grade
Comment Code

5. Student Attendance Table
Student Database
Student Address Table
Student Attendance Table
Student Grades
Table

6. What is the “unique” information that ties these tables together?
A: Student Name
B: Student Address
C: Student ID
D: School Year

7. Student Attendance Table
Student Address Table
Student ID
First Name
Last Name
Street
City
State
Zip
Student Attendance Table
Student ID
School Year
Date
Attendance Code
Student Grades Table
Student ID
School Year
Course ID
Section ID
Grade
Comment Code

8. Inputs
Outputs
Student Database
Tables
Reports
Queries
Screens/
Forms

9. Important Vocabulary A: Record B: Field C: Table D: Database
Student ID
School Year
Course ID
Section ID
Grade
Comment Code
2011
0508
0001 A 01 03 C 18 B
A: Record
B: Field
C: Table
D: Database

10. Important Vocabulary A: Record B: Field C: Table D: Database
Student ID
School Year
Course ID
Section ID
Grade
Comment Code
2011
0508
0001 A 01
A: Record
B: Field
C: Table
D: Database

11. The “unique” field is called what?
Student ID
School Year
Course ID
Section ID
Grade
Comment Code
2011
0508
0001 A 01
A: Primary field
B: Unique field
C: Primary Key
D: Unique Key

12. And Remember…
Garbage in, garbage out. Ex: if you type “rd.” in your Access table, that is what will appear on your mailing label.
Enter each record, not each field!!!

13. Questions? ?