1. Data Pipeline Town Hall February 11, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
12/6/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline
Special Education December Count
Adobe Connect Changes
Student End of Year
Student Interchange
4 Day School Week
Report Card March
Data Pipeline Users Group
SBD/PreCoded Id
Statewide Course Codes
CDE Data Collections Regional Tour 6

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week)
RITS
EDIS
Periodic
Finance (February 28th 2016) 9

10. Open Data Pipeline Collections
12/6/2018
Open Data Pipeline Collections
Snapshots
Special Education December Count
Human Resources
Student End of Year (Soft Open) 10

11. Special Education
December Count 11

12. Final Snapshot Due
Wednesday, February 10, 2016 – Thursday, February 11, 2016
Final report review AND data file approval. Date by which all records must be passed all Interchange and Snapshot validations, reports reviewed and Approved by the Administrative Unit, and electronically submitted to CDE.
Final report review and approval means:
All records are complete and have passed all Interchange and Snapshot validations.
100% of the records that will be submitted for this collection must be included and passed ALL edits.
Thursday, February 11, 2016
Special Education December Count Closed and ALL Final reports are signed and submitted.
See Page 5 of the Timeline for a list of reports 12

13. For all your hard work on the December Count collection!!!13

14. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 14

15. Suggestions for Reducing Rural Data Burden15

16. Reducing Rural Data Burdens
CDE is gathering suggestions on ways to reduce data burdens in rural districts.
Possible suggestions:
Waivers
Changes in processes or collection timing
Changes in laws
Consolidate data collections
Other great ideas….
Please be specific on suggestions and how it would ease data burdens.
Submit to 16

17. Highly Qualified Teachers ESSA Transition17

18. HQ ESSA
Information available at:
If you have questions please forward them to Jennifer Simons at 18

19. Adobe Connect Changes 19

20. Adobe Connect Changes
CDE is looking at a number of different vendors for large capacity webinar seminar rooms over 200 users.
If CDE changes webinar providers it would impact Town Halls
No decision made yet but we want to let Town Hall users know so there is minimal impact
CDE may continue with Adobe which would mean no impact. 20

21. Identity Management 21

22. Identity Management Upgrade
March 1st is the rollout date for the new Delegated Administration application (11g)
Soft release meaning you can still use the old version (10g)
Again, if you create users on the new version you must continue
April 5th old version of the user provisioning goes away
All of the 10g users will be automatically “migrated” to 11g
Pre Release - Informational Webinars (Demo / Q&A) scheduled:
Tuesday February 23rd from 9 to 10 am
Tuesday March 1st from 9 to 10 am
Meeting invites going out to all LAM’s and requested individuals this week
Trying to determine what meeting service that will be used
Again, if you are not a LAM, but you want to attend, let us know 22

23. Identity Management Upgrade
We will provide updates at next town hall on the changes in the LAM access during the next town hall February 18th
Providing slides for the upcoming Data Collection State tour
Planning Questions and Answer sessions continuing through March – 8th, 15th, 22nd & 29th
Tuesday’s from 9-10 am
Meeting is of course optional
Meeting purpose
Quick update on the transition
Questions & Answers from the districts 23

24. Identity Management Upgrade
Questions / Concerns on the demonstration 24

25. Student End of Year 25

26. Student End of Year
Soft Open for Student End of Year is today. Districts may begin uploading student interchange files and creating snapshots for the school year
Trainings and Documentation will be provided closer to the full open in May
Questions? Please contact Duncan Anderson or 26

27. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 27

28. Student Interchange 28

29. Changes for
Last Friday (February 5th) EDAC Approved some changes for
file layouts at:
DEM Changes:
REMOVED FIELDS: Student Address, City, State, Zip Code, Primary Telephone, Secondary Telephone, and
Primary Disability code 07, REMOVED 29

30. Changes for 2016-2017 2016-2017 file layouts at: SSA Changes
SSA Changes
NEW FIELDS: Gifted and Talented for:
General Intellect, Creativity, Leadership, Reading, Writing, Math, Science, Social Studies, World Language, Visual Arts, Drama and Theater, Musical, Dance, Psychomotor
Old Gifted Field will be kept for and removed in 30

31. Changes for
The file layouts and definitions are not finalized
More changes are likely on the way
Changes will be announced once approved by EDAC 31

32. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 32

33. Directory 4 Day School Week33

34. Directory
Put First Year District when on 4 day school week 34

35. Directory 4 Day School Week Application
Submit Your Annual Four-Day School Week Application by May 13, 2016
School districts operating a four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 13, Districts requesting approval are not obligated to follow their proposed calendar if their local planning is not finalized. 35

36. Directory
In addition to submitting the four-day application through Data Pipeline, DISTRICTS Accredited with Priority Improvement Plan or Accredited with Turnaround Plan that are submitting a district-wide application for all schools within the district need to submit the following additional information separately to Jhon Penn at A copy of their respective school calendars, building class schedules, assembly schedules, bell schedule including lunch time interval and professional development calendar. CDE will review the additional materials for the use and prioritization of instructional time. The executive director of field services and deputy commissioner must recommend approval of the application before it is forwarded to the commissioner for consideration. 36

37. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 37

38. Report Card March 38

39. Report Card March 2015-16 Report Card March
5 optional fields (as notified in earlier Town Halls)
Blended Learning Flag
Flexible Schedule Flag
Immediate Progress Toward Graduation Flag
Newcomer Center Flag
Work-based Education Flag
Change (0=No, 1=Yes, 2=NA) Reason for change was RCMAR uses forms and files so blanks could not be used if a district chose not to report. (Default 2=NA) 39

40. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 40

41. Data Pipeline Users Group41

42. Data Pipeline Users Group
Meeting Today
Agenda
Review of last meeting
Feedback on Staff Interchange Snapshot
IEP interchange modifications
School Discipline and Attendance collection questions
Issues and Concerns
Next meeting March 10th    2:00 – 3:00 42

43. SBD/ Pre-Coded ID 43

44. Dynamic Learning Maps (DLM)
DLM Test preparation
No Pre-ID pull.
KITE is open
Please update student information in the KITE system.
Data will be locked down on March 7th Note: This date has changed. We will let you know when there is further information.
DLM SBD will be in May/June, 2016
We anticipate that the SBD process will be similar to what was used in spring, 2015, however, we are reviewing that process to see what improvements can be made.
Please note DLM will replace the previous 11th grade alternate assessment for (there will not be a separate collection for the 11th grade alternate)

45. SBD Information ACCESS for ELLs
SBD for ACCESS for ELLs week of March 14th, 2016
SBD process will be similar to what was used in spring, 2015
Please maintain student information in vendor system
This will help reduce changes required during SBD process

46. CMAS (includes PARCC) Student test window is 4/11/16 – 4/29/16.
SBD for CMAS will be in late June/early July, 2016
SBD process will be similar to what was used in summer, 2015
Please update student information in vendor system

47. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

48. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 48

49. Statewide Standard
Course Codes 49

50. Statewide Standard Course Codes
Please make sure you are replicating/uploading course codes for the school year
Course code mappings are required for Teacher Student Data Link collection and course proficiency report
All courses should be mapped and loaded by end of February 2016.
TSDL snapshot opens on February 29th
More information 50

51. Statewide Standard Course Codes
What courses need to be mapped?
Please continue to map all courses
When should I start converting to SCED version 3.0?
As soon as possible.
Next year CDE will be limiting courses to version 3.0 codes.
Biggest change in the conversion is the prior to secondary codes mapping to the subject areas
Please see the SCED Version 2 file at for crosswalk table
Review information on the Prior-to-Secondary Crosswalk tab
Migration from version 2 to 3 is addition of some new SCED codes 51

52. Statewide Standard Course Codes
When can districts start uploading codes?
This is being researched. Request has been made to make it available.
There is a delay due to limited resources
What version of SCED am I using?
Majority of districts are on SCED version 1.0
If you have not done any conversion of the codes you are on version 1.0 52

53. Statewide Standard Course Codes
Three Two duplicate webinars
Connect using:
Phone number:
Dates:
Wednesday, February 10th from 9:00 – 10:00
Tuesday, February 16th from 11:00 – 12:00
Thursday, February 18th from 3:30 – 4:30
was sent out 53

54. More information Statewide Standard Course Codes Website
Replication steps documentation
Questions?
Kevin Smith 54

55. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 55

56. CDE Data Collections Statewide Tour56

57. Statewide Tour Starting on the Western Slope
Looking to add additional locations in Eastern Colorado and Metro area in the Spring 57

58. Statewide Tour Visiting seven locations Pueblo – Monday, February 22nd
Trinidad – Tuesday, February 23rd (Afternoon only)
Alamosa – Wednesday, February 24th
Durango – Thursday, February 25th
Craig – Friday, February 26th
Grand Junction – Monday, February 29th
Frisco/Dillon – Tuesday, March 1st 58

59. Statewide Tour First location change
Pueblo training has changed to the following address:
Paragon School
3000 Lakeview Ave
Pueblo, CO 81005
Room 10 & 11
Communication will be sent out with the new address 59

60. Statewide Tour Trainings will be two sessions Morning 9:00 – 12:00
Geared towards people new to data collections or who would like a refresher
Introduction and Overview of system
Why CDE collects the data
Lunch on your own
Afternoon 1:00 – 4:00
More advanced material covered plus additional information including:
Data Privacy
Common concerns 60

61. Statewide Tour Who should attend? People who work with RITS or EDIS
Anybody who works with Statewide Standard Course Codes
Respondents who work with Data Pipeline collections
Administrative Units and District data managers 61

62. Statewide Tour An email was sent out with details
Please realize trainings are weather dependent
Please register via to Genevieve or Kevin
Indicate if attending morning, afternoon or both
Include full name, , and phone number in case of cancellation
Any specific questions or material you would like to see 62

63. Statewide Tour
Please let us know if there is anything specific you would like to see at a training.
More trainings will be planned in the spring for the Eastern plains and Metro area.
Please let or if you would like to host a training. 63

64. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 64

65. Thursday, February 18, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, February 18, a.m.-10 a.m. 65