1. Nursing Administration department

2. By D/ Ahlam EL-Shaer Lecture of Nursing Administration Faculty of Nursing – Mansoura University

3. Outlines Definition Principles of time management Nurses' time wasters Strategies to control interruptions Tools for time management –Nurse kardex system –Time log –A weekly schedule –Scheduling grid –To do list

4. Time is the stuff of which life is made What is time? Time is the most valuable thing a man can spend Time is the most perishable of all resources because it cannot be stored or recovered. once a minute has passed, it is gone forever.

5. What is Time Management? Is a technique for allocation of ones time through setting goals, assigning priorities, identifying and eliminating time wasters, and use of managerial techniques to reach goals efficiently

6. 60 minutes per hour 1,440 minutes per day 525,600 minutes per year Everyone has the same amount of time

7. The principles of time management Are designed to enhance effectiveness and increase productivity. As well as these principles are equally applicable to personal and professional expectations. It includes: 1.List goals and set priorities 2.Make a daily to do list 3.Start with the A, not with the C

8. The principles of time management 4- Ask: what is the best use of my time right now? 5. Handle each piece of paper only once 6. Do it now! 7. Setting priorities by placing elements of importance and urgency.

9. Time wasters Time waster is something that prevents a person from accomplishing the job or achieving goals.

10. Nurses time wasters Time is wasted by the nurse manager when time is devoted to something that really not need be done. Time is also wasted when more time than is actually necessary is spent in doing something. Interruptions and distractions are major time wasters

11. Time wasters How We Waste Time : Lack of discipline Cluttered desk and personal disorganization Poor delegation Skills, working on routine asks Waiting for others Personal habits Fatigue Paperwork

12. Time wasters Lack or unclear communication and instructions Inability to say no Lack of daily and or weekly plans Lack of knowledge on how to spend her time How We Waste Time cont.

13. Time Waste - Caused by Others Telephone Interruptions Drop-In Visitors Lack or unclear communication and instructions Crisis situations for which no plans were possible Unscheduled Meetings Confused chain of Authority Inadequate, inaccurate, or delayed information from others

14. Strategies to control interruptions Time -Saving Tips Interruptions Close your door Distinguish between necessary visits and interruptions Use different techniques 1 -Visit others 2 -Arrange appointment 3 -Leave your office 4 -Establish regular meeting time

15. Time - Saving Tips: Telephone Calls Dont answer phone! Leave specific message Mark availability on calendar message Time-Saving Tips: Meetings Request agenda Arrive early Notify chair if you will be late Avoid routine, emergency, important meetings

16. Set time limits for visits, and stick to them. Set the agenda early in the conversation. Meet visitors outside your door Time-Saving Tips: visitor interruptions

17. Paperwork Hospitals cannot function effectively without good information systems. There are some basic principles can help the nurse manager process information while reducing it as a waster of time A-plan and schedule paperwork. Writing and reading reports forms and letters are essential elements of the nurse managers job.

18. Time - Saving Tips: Paperwork Delegate both routine and none routine paperwork functions Write effectively Analyze paperwork frequently Do not be paper shuffler.

19. Tools for time management Nurse Kardex system The Kardex provides a summary of information a manager needs to know about assigned patients.

20. Kardex الصفحة الامامية التشخيص : السن : النوع : تاريخ دخول المستشفى : الحالة الاجتماعية : الديانة : تاريخ اجراء العملية : الوظيفة : Temp. pulse. Resp. Bl.p weight الوجبة : المحاليل : الاخراج : الحركة : بيانات خاصة : حساسية من علاج : رقم الحجرة : رقم لسرير : ام المريض :

21. Kardex الصفحة الخلفية العلاجالتحاليل التاريخ النوع, الجرعة, عدد المرات, و كيفية تناوله تاريخ استلامها تاريخ اخذها انواعها

22. Time Log It is a time log that can be used to list activities related to work and used to identify how you spent ( or plan to spend) your time. It can be adapted to an eight- hour workday activities.

23. Time Log

24. ActivityGoalsNotes Total 9:00 am 10:00 am 11:00 am 12:00 pm 1:00 pm 2:00 pm 3:00 pm 4:00 pm 5:00 pm 6:00 pm Time Log

25. A Weekly Schedule The weekly schedule is used to assign blocks of time to different types of activities, but you also need to keep track of the specific tasks that must be accomplished within each activity. It is helpful to keep ones schedule in an appointment book or electronic organizer, but for purposes of planning you can use a scheduling grid.

26. Sample Scheduling Grid MonTueWedThuFriSatSun 9:00 am 10:00 11:00 12:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00

27. To-Do Lists Are prioritized lists of all the tasks that you need to carry out. They list every thing that you have to do with the most important tasks at the top of the list and the least important tasks at the bottom. Keeping a to-do list is a good way to accomplish this.