1. Webinar: Test Accommodations in SIS January 2018

2. Support Contacts Jennifer Corcoran, ESE Manager
PX or
Kathleen Black, Assessment Manager
PX or
Tom Cornman, Assessment Materials
PX or

3. Format / Things to Know:
This presentation is designed for LIVE assistance and demonstrations
Using the PowerPoint alone will not cover all the information needed
We are demonstrating in the SIS Training site (no real student info/data is shared)
Questions are welcomed, please use the Chat Box
When using the Webinar Chat Box:
DO NOT use specific student names or SID info (this may be done offline)
Please ask specific questions, using grade levels and types of accommodations but NO student names or SID info may be shared.

4. Agenda Topics Data entry deadlines
SIS Preferences to assist you with checking SIS for accommodations
Common Errors
Identifying SIS accommodations (FSA and NGSSS difference)
Above Grade Level Testers
Paper accommodations and Computer accommodations
SIS Advanced Reporting for Accommodations
How to run a TIDE report to verify what was uploaded
only Testing Coordinators have this access when logged in as a CBT

5. Deadlines January 26th: ELA and Math (December 8th original)
Above Grade Level Testers: January 26th
February 1st: Algebra 1 and Geometry
March 1st: Science, Biology, Civics, and US History
Bulletin forthcoming on Google doc to order PBT materials
NOTE: Students entering your school or new IEP after the deadlines must be added to SIS but you must turn on feature in the platform

6. SIS Preferences

7. Default View: Two columns
Customize Settings to Assist: User  My Preferences
Default View: Two columns

8. SIS Custom Settings: My Preferences
Three Columns
One Column

9. My Preferences: Checking Boxes “Search All Schools”
Result: no longer have to select boxes for every search

10. My Preferences: Student View Defaults to Demographics
TEST ACCOMMODATIONS
ESE
504

11. Customized List: Control Student Search View (Fields)
View Customized Student Search Result 2 4 1 3
Default Search: Name, SID, Grade, School, Status

12. Go LIVE

13. Frequent Tabs for Testing

14. Which Tabs Will I Use For Testing?
Graduation Tab
Check for Graduation Requirements Met (Concordance)
Waivers: information/date on Graduation Tab only (Check TERMS)
ESE Waiver section under Graduation Tab (sometimes indicated)
Process being determined
ESOL Tab
Check status for accommodations (LY)
Tier information: ACCESS for ELL / Alternate ACCESS for ELL
504 Tab
Check eligibility for possible accommodations
ESE Tab
Check Primary Exceptionality and IEP Expiration Date for accommodations
(NOT USED) FSA Test Accommodations for Pre-ID section (VERIFYING)
Test Accommodations Tab (still incomplete)
FSA Test Accommodations for Pre-ID (enter in a few places)
Pearson (FCAT/NGSSS/SSA) accommodations for Pre-ID
FSAA: Alternate Assessment Administered (P=Portfolio or D=Datafolio)
Enter Above Grade-Level Testers
Test History

15. Graduation Tab

16. Waivers: Check TERMS (Test History is Blank)

17. ESOL: Check Status LY Status = ELL Accommodations
Tier Placement: if Alternate, make sure Test Accommodation Tab has a “P” or “D” marked for FSAA administered

18. 504 Tab
Check eligibility for possible accommodations

19. Common Data Entry Errors in SIS

20. Common Errors Most Common: Mix of PBT and CBT accommodations
Identified CBT accommodations and Paper format
Writing and Math TTS but PBT for Reading and Math
TTS for Math but PBT for Reading and Math
Identified Large print for one subject and not another
Consequence
Programmers overwrite file and paper wins

21. Common Errors Identified on PreID File

22. Identify Accommodations in SIS FSA (Air) and NGSSS/SSA (Pearson)

23. Identifying Accommodations: FSA

24. Accommodations: Closed Captioning for Audio Content
Closed captioning (CC) for audio content is available as an accommodation for eligible DHH students with this accommodation documented on their IEPs or Section 504 Plans.
CC is available to click in SIS and TDS for computer-based tests
AVA is a user role assigned for paper-based tests in grades 4-10 ELA (PBT only).
Transcripts will continue to be produced on a very limited basis for students who are:
Hospital/Homebound with NO internet access
Confined to a Department of Corrections facility

25. Test Accommodations Tab: NGSSS / SSA / FCAT 2.0
Enter PBT accommodations for Pearson in the bottom section of the Test Accommodation Tab (click on arrow for drop-down selection)

26. Test Accommodations Tab: NGSSS / SSA / FCAT 2.0
Order is different on each assessment
Scroll on the right to see all the options
Multi-select options
Displays all options selected
NOTE: Civics EOC and Science (incomplete list)

27. Test Accommodations: Security Checklists
Bottom section used for Pearson (NGSSS/FCAT/SSA)
Other accommodations listed do not need to be selected in SIS (use Security Checklist)

28. Test Accommodations Tab: Alternate Assessment (FSAA)
If TERMS indicated Y on A23 for AA, then students were defaulted to “P” (Performance Task)
Students taking the Datafolio will need to be changed to “D” in SIS
Blank = student taking FSA
No students should have Z marked in SIS currently

29. Test Accommodations Tab: Above Grade Level Testers
School Year: use drop-down to select current school year
Test Part: Math or ELA
Testing Grade = use the drop-down to select the assessment level the student should receive (Ex: 5th grade student taking 7th grade ELA course will select “07” for testing grade
SAVE

30. Go LIVE

31. Computer Accommodations
Paper Accommodations v.
Computer Accommodations

32. PBT Accommodations: Need to Order
Accommodations are:
A paper test for a subject area usually taken on the computer
regular print or large print
A reading passage book for grades
A writing passage book for grades 8 – 10
Large Print version of the regular print version of a paper test
Braille (contracted or uncontracted)
One-Item-Per Page
Note: Indicate in SIS and Platform

33. CBT Accommodations: Take Action in Platform
Computer-Based Accommodations are:
Text to Speech
Closed Captioning
ASL Videos (PBT students need for ELA only)
Masking
Features either must be turned on (FSA through TIDE) or create a session (Pearson Access NEXT)
Identify in SIS – work with ESE Contacts to enter under Test Accommodations tab (ESE tab will not PreID)
Once identified in SIS, this will upload in PreID and turn on for you
Caution: a CBT ELA test that student is taking on PBT, the student needs to have AVA selected and the administrator needs to have AVA role assigned
Allows a PBT student to access the audio-visual clips
Student enters response on PBT
DO NOT have a PBT student log in to CBT test in order to access the audio-visual clips and enter PBT responses in the CBT.

34. Security Checklist Accommodations
Allowable Accommodations to be recorded on Administration/Security Check list:
Flexible Presentation
Flexible Responding
Flexible Scheduling
Flexible Setting
Assistive Devices
Flexible Scheduling (ELL Students)
Flexible Setting (ELL Students)
Assistance in Heritage Language (ELL Students)
Approved Dictionary (ELL Students)
Note: ELL accommodations should default in SIS under ESOL tab (currently working on)

35. Accommodation Actions
12/6/201812/6/201812/6/201812/6/201812/6/201812/6/201812/6/201812/6/201812/6/2018
Accommodation Actions
Work with ESE Contact to create a system of sharing student information with updated information (FY18 essential)
Order Materials Form: Large print, One-item per page, Braille, and Passage books
IEP Documentation: Paper/pencil must be documented in IEP
Must be documented in SIS
Review Appendix A (FSA & NGSSS Manual)
TA/Proctors testing students with accommodations - read Appendix A
Accommodations Manual (scripts): Online only
FSA Resources tab

36. SIS
Advanced Reporting

37. Go LIVE

38. FSA/TIDE
Checking the Platform

40. Large schools may receive an error (below) and may only select one roster at a time

43. Writing Roster

44. Middle School ELA Example

45. Questions