1. PCCD Data Workshop Series 2016-17
12/7/2018
PCCD Data Workshop Series
Drafted by PCCD IR Office
PCCD IR and College Data Leads
7/20/2016

2. Participants introduction
Welcome
Participants introduction
Name
Position
Work location – College, district
Reasons for training
Common data requests
Anticipated outcomes
12/7/2018
Drafted by PCCD IR Office

3. Popular Data Requests Enrollment/Trend by demographic Course related
FTES, FTEF, Productivity
Student contact lists for out-/in-reach purposes
Cohort Tracking
Regular reporting: SSSP, Equity, EOPS/DSPS, Accreditation annual report, etc.
Grant Specific, accountability
12/7/2018
Drafted by PCCD IR Office

4. PCCD Data Workshop Scheduled dates:
Wednesday, 7/20/16, 2-4 PM, BCC room 126
Wednesday, 7/27/16, 10-3, workshop and hands-on experience, BCC room 126
Wednesday, 8/3/16, 10-12, Laney room F170C
Wednesday, 8/10/16, Laney room F170C
September – December, monthly at COA and Merritt
12/7/2018
Drafted by PCCD IR Office

5. Purposes
Increase the number of data experts on campus Train the trainer Create and introduce user-friendly interactive data systems Organize and coordinate common data requests Enable effective and efficient independent, co-dependent, and inter-dependent work relationships
12/7/2018
Drafted by PCCD IR Office

6. Data Available online Brief Review
CCCCO Data Mart
Students/Headcounts, Student Services, Outcomes, course/Calendar, and Faculty & Staff
IPEDS Data Center
PCCD IR
BI/Interactive Dashboards, Fact Book, etc.
12/7/2018
Drafted by PCCD IR Office

7. 7/20/16 Focus
BI Dashboards The big picture: - Process of creating BI and other user-friendly PCCD data systems - BI dashboards, - answers, - folders, - Tableau
12/7/2018
Drafted by PCCD IR Office

8. 7/20 Focus: Introduction to Business Intelligence (BI) tools - dashboards
a) PeopleSoft (source) => Data Warehouse => Dashboard reports
b) Dashboards with tabbed reports, query tools, automated reporting
c) Dashboards about enrollment, student, faculty data: (focus on demographics, enrollment)
Demographics
Distance Education
Enrollment
Enrollment Report
Enrollment Trends
Instructor
Instructor PayRate
Student Programs
ZZ’s
12/7/2018
Drafted by PCCD IR Office

9. How to access data from dashboards
a) How to log into BI (use Firefox or IE)
b) What are BI dashboards & dashboard pages (see handout)
Demographics (District profile, Campus profile, Internationals, Out of State, Awards)
Distance Education
Enrollment
Enrollment Report
Enrollment Trends
Instructor
Instructor PayRate
Student Programs
ZZ’s
12/7/2018
Drafted by PCCD IR Office

10. Summary and Q&A c) How to access dashboards
Dashboard prompts (filters)
d) How to download/print dashboards/reports
5) Q&A
12/7/2018
Drafted by PCCD IR Office