1. Time and Labor Management Scenario Overview
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Defining Planned Working Times
Processing Time Accounts
Recording Employee Times
Valuating Employee Times
Scenario
Explorer
Scenario Description
Open Legend
The Time and Labor Management business scenario covers all aspects of managing your employees' time data. It enables you to create time accounts and time account rules, reusable time models and work schedules. It has functions for tracking and monitoring the different time recording options, enables valuation of recorded times and period-end closing, and transfer of account balances.
Time and Labor Management simplifies time administrators' daily work by enabling them to work reactively by checking alerts and worklist items in the Overview view, work proactively using the information provided in the Work view, review and change employee time data, and administer time accounts, including making balance adjustment and payouts. Time and Labor Management is essential for a complete HR system. It is relevant if you want to run Payroll and Compensation in your HR system, and it can also run standalone, for example, if you simply want to manage project data collected in the time sheet.
Scenario/Processes
Business Value
Scenario Flow
Further Information +
The following business roles are involved in this scenario:
Time Administrator
Employee
Line Manager

2. Time and Labor Management Scenario Overview
Click process chevrons for details
Defining Planned Working Times
Processing Time Accounts
Recording Employee Times
Valuating Employee Times
Scenario
Explorer
Scenario Description
Legend
Open Legend
Open Legend
Close Legend
The Time and Labor Management business scenario covers all aspects of managing your employees' time data. It enables you to create time accounts and time account rules, reusable time models and work schedules. It has functions for tracking and monitoring the different time recording options, enables valuation of recorded times and period-end closing, and transfer of account balances.
Time and Labor Management simplifies time administrators' daily work by enabling them to work reactively by checking alerts and worklist items in the Overview view, work proactively using the information provided in the Work view, review and change employee time data, and administer time accounts, including making balance adjustment and payouts. Time and Labor Management is essential for a complete HR system. It is relevant if you want to run Payroll and Compensation in your HR system, and it can also run standalone, for example, if you simply want to manage project data collected in the time sheet.
Process mainly driven by the user
Process mainly driven by the system
Manual process not supported by the system
Process that communicates with third-party software (mouse-over for details)
Process with relevance to Financials
Related scenario
Info button with more information
Scenario/Processes
Business Value
Scenario Flow
Further Information +
The following business roles are involved in this scenario:
Time Administrator
Employee
Line Manager i
Quality Manager
<Role Name>
<Role Name>
Inspector
<Role Name>

3. Time and Labor Management Process Details: Defining Planned Working Time
Click process chevrons for details X
Defining Planned Working Times
Processing Time Accounts
Recording Employee Times
Valuating Employee Times
Define an individual work schedule
Define a time model
Manage a temporary change
Manage a holiday calendar i i i i
Scenario
Explorer
Process Description
Further Information
The Defining Planned Working Time business process enables you to define your employees’ planned working time according to the company's needs and policies and in compliance with country- or industry-specific regulations to support absence management and payroll processes. As part of the process, you define reusable daily, period, and schedule models, which you can then assign to employees as predefined work schedules. Alternatively, you can specify an individual work schedule directly at employee level, which, however, cannot be reused for other employees.
Performed by
Time Administrator
Scenario/Processes
Business Value
In the Work Center
Time Administration
Scenario Flow
Further Information +
See also
Time Models Quick Guide

4. Time and Labor Management Process Details: Processing Time Accounts
Click process chevrons for details X
Processing Time Accounts
Defining Planned Working Times
Assign a time account
Assign a time account processing rule
Maintain and review a period closure
Maintain a time account
Monitor and review a time account
Recording Employee Times
Valuating Employee Times i i i i i
Scenario
Explorer
Process Description
Further Information
The Processing Time Accounts business process enables you to set up automated periodic or ad hoc accrual and deduction of time accounts to facilitate absence and entitlement management for time administration, payroll, and financial accounting.
Performed by
Time Administrator
Scenario/Processes
Business Value
In the Work Center
Time Administration
Scenario Flow
Further Information +
See also
Time Accounts

5. Time and Labor Management Process Details: Recording Employee Times Decentrally
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Recording Employee Times Decentrally
Defining Planned Working Times
Processing Time Accounts
Maintain an employee time
Approve or reject a recorded time
Monitor and review recorded times
Valuating Employee Times i i i
Click here to display process variants
Scenario
Explorer
Process Description
Further Information
The Recording Employee Times Decentrally business process enables recording of your employees’ productive work, absence, and project times, which can be followed by optional approval processes. In addition, it enables monitoring, valuation and transfer of recorded times to follow-on processes.
Project times can be recorded for both internal projects and intercompany projects.
Performed by
Employee Line Manager,
Project Manager
Scenario/Processes
Business Value
Scenario Flow
In the Work Center
Home,
Managing My Area
Project Management
Further Information +
See also
Time Recording Quick Guide
Time Types

6. Time and Labor Management Process Details: Recording Employee Times Decentrally
Click process chevrons for details X
Recording Employee Times Decentrally
Defining Planned Working Times
Processing Time Accounts
Maintain an employee time
Approve or reject a recorded time
Monitor and review recorded times
Valuating Employee Times i i i
Click here to hide process variants
Recording Employee Times Centrally i
Scenario
Explorer
Process Description
Further Information
The Recording Employee Times Decentrally business process enables recording of your employees’ productive work, absence, and project times, which can be followed by optional approval processes. In addition, it enables monitoring, valuation and transfer of recorded times to follow-on processes.
Project times can be recorded for both internal projects and intercompany projects.
Performed by
Employee Line Manager,
Project Manager
Scenario/Processes
Business Value
Scenario Flow
In the Work Center
Home,
Managing My Area
Project Management
Further Information +
See also
Time Recording Quick Guide
Time Types

7. Time and Labor Management Process Details: Valuating Employee Times
Click process chevrons for details X
Valuating Employee Times
Defining Planned Working Times
Processing Time Accounts
Recording Employee Times
Break deduction
Overtime calculation i i
Scenario
Explorer
Process Description
Further Information
The Valuating Employee Times business process enables you to valuate the recorded time data online. Breaks can be deducted from recorded productive times either according to fixed break times or after a specified number of hours worked. In addition, the system can automatically calculate overtime and generate an overtime premium that is either compensated with time off or passed to the payroll provider. Overtime calculation provides daily, weekly, or monthly overtime thresholds.
Performed by
System
Scenario/Processes
Business Value
In the Work Center
Time Administration
Scenario Flow
Further Information +
See also
Employee Times: Overtime Overview

8. Time and Labor Management Business Value
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Plan
Record
Monitor
Evaluate
Define Time Accounts and Rules
Define
Time Models
Assign Work Schedules
Manage Ad Hoc Changes
Record Employee Times Centrally
Record Employee Times Decentrally
Review Time Accounts and Quotas
Review Absence and Attendances
Valuate Employee Times and Open Entitlements
Close and Transfer Account Balances
Scenario
Explorer
Overview
Benefit from multiple time recording options (central time recording, self-service and self-service on behalf, or the Microsoft Excel upload function).
Keep track of employees’ most important weekly times, such as overtime, absences, planned working time, or recorded hours by displaying period totals.
Monitor and track central or decentral time recording including project time confirmation with or without approvals.
Review and change employee time data, administer time accounts, make balance adjustments, and trigger payouts.
Keep track of employees leave accruals or entitlements.
Identify productive times that have been capped due to exceeding the flextime bandwidth or planned working time limits.
Recognize at a glance when too many or too few hours have been recorded by means of traffic light symbols.
Generate overtime premium based on automated overtime calculation
Key Benefits
For midsize companies that need to manage all aspects of employees' time data, this scenario enables you to increase the speed and accuracy of payroll preparation, and optimize your labor investment.
SAP Business ByDesign facilitates efficient time and labor management, from work schedule and time account creation, through tracking and monitoring time recording, to valuation of recorded times and period-end closing.
You can simplify the time administrator’s daily work by enabling him to work reactively by checking alerts and work list items in the Work view.
Scenario/Processes
Business Value
Scenario Flow
Further Information +

9. Time and Labor Management Scenario Flow
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3rd Party
Clock-in/Clock-out
System
Time
Administration
Home
Managing My Area
Defining Planned Working Time
Processing Time Accounts
Recording Employee Times
Valuating Employee Times
Payroll Services
Recording Employee Times Centrally
Recording Employee Times Decentrally
Project Management
Scenario
Explorer
Scenario/Processes
Business Value
Scenario Flow
Further Information
Legend +
Process mainly driven by the user
Process mainly driven by the system
Process variant1
Process variant 2
Process related to Financials
Work center in which process is performed
Work
Center
Additional Application
Work
Center
Additional Application
Related scenarios
Business
document flow

10. Time and Labor Management Further Information
Scenario
Explorer
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