1. Common Shadow System A Case Study
By CSU San Marcos

2. Why a Common Shadow? CHABSS Audit Observations
Working Group Established
Timeline Established
Peer Groups Established

3. Timeline May – July – weekly Working Group meetings
July – 2 training roll out sessions
August – open lab workshop – troubleshoot / answer questions
September – January – monthly individual meetings with ACS/trainers
January – Mid Year mandatory training/workshop
February – June – monthly individual meetings with ACS/trainers
June – End of Year open lab workshop / Survey
July – Working Group Debrief

4. Challenges Size of college New common shadow program
23 Administrative Coordinators to train
24 Academic Departments and 10 Labs
New common shadow program
Peer to Peer training model
Resistance to change
Variant Excel skill levels
Accurate Projection Practices

5. Opportunities Consistency for Dean’s office budget team
Power of Pivots
Department Chairs having better understanding of their budgets/spend
Faculty having immediate access to where they are on PD
Admin Coordinators ability to reconcile quickly and accurately

6. What we learned Imperative to have top down (Dean’s office) support
Trainings in the Summer
Year long roll out

7. Our Materials
PAR Website –