1. IR Update AIRPO New Paltz June 19, 2008 John Porter, Associate Provost
SUNY System Administration 1

2. IPEDS Update 2

3. IPEDS Surveys E12 = 12-Month Enrollment C = Completions
EF = Fall Enrollment
F = Finance
GRS = Graduation Rates
HR = Human Resources
IC = Institutional Characteristics
SFA = Student Financial Aid
Red: SUNY does
White: Campuses do
Red/White:
SUNY does State Op
CCs do their own 3 3

4. Proposed changes Collect more detailed student financial aid data
Eliminate first-professional degree category
Revise Finance data collected for both GASB and FASB institutions
Introduce phased implementation of new R/E categories 4

5. Student Financial Aid Survey
Changes will:
Distinguish between Pell and other fed grants
Distinguish between Federal loans and other loans
Implementation 5

6. Data collected (full-time first-time cohort)
New Financial Aid Reporting Categories
Data collected (full-time first-time cohort)
Current
New
# recipients
Average $ received
Any aid X
Any grant
Any loan
Federal grants
Pell grants
Other fed grants
State/local grants
Institutional grants
Loans
Federal loans
Other loans 6

7. First-professional going away!
Probably not in NYSED but in IPEDS
Doctoral programs will be classified as:
Doctorate research/scholarship
Doctorate professional
Doctorate other
First-professional certificates now “post-masters certificate” 7

8. Doctorate research/scholarship
A PhD or other Doctorate
Requires advanced work beyond the master’s level including dissertation or original project
Examples: EdD, DMA, DBA, DSc, DA, or DM, or others, as designated by the awarding institution 8

9. Doctorate professional practice
Doctorate degree but not Ph.D.
Completion of program provides knowledge & skills for credential, or license required for professional practice
Requires at least 6 FTE academic years of study (including pre-professional)
Some are former 1st professional degrees
Others as designated by institution 9

10. Doctorate other Doctorate degrees that do not meet the definition of:
research/scholarship or
professional practice 10

11. Master’s degree
Requires completion of a program requiring one or two FTE academic years beyond bachelors’
Some, such as those in Theology (Mdiv, MHL/Rav) that were formerly classified as first-profession, may require >2 FTE yrs work but will be classified as Masters in future 11

12. 1st Prof Implementation
Year
IC, EF
C, E12
Optional
Mandatory 12

13. Proposed Finance changes
Purpose: To increase comparability of finance data between public & private colleges
Changes will improve utility of data and improve financial transparency of the institutions 13

14. GASB institutions Part A – Statement of Net Assets
Change asset categories
Plant, property, and Equipment
Report only Ending balances
Definitional change to Property obtained under capital leases 14

15. GASB institutions Part B – Revenues
Report local operating grants and contracts separately from private operating grants and contracts
Add line for sales and services of educational activities 15

16. GASB institutions Part C – Expenses Change to resemble the FASB form
Allocation of Operation and Maintenance of plant (O&M)
Allocation of Depreciation 16

17. GASB institutions
Component Units will be discontinued 17

18. New race/ethnicity standards
Collection of R/E data one standard
Reporting of R/E data another standard
Don’t confuse the two
colleges have to collect more R/E data than what they report 18

19. DOE collection standard
NCES requires two-question format:
Is respondent Hispanic/Latino? Y/N
Respondent selects one or more races:
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White 19

20. SUNY 3rd question
Due to New York’s unique demographics, SUNY is introducing a 3rd question
If Hispanic/Latino, is your background?
Central American
Dominican
Mexican
Puerto Rican
South American
Other Hispanic/Latino
Handout 20

21. DOE collection standard
Ethnicity question must come first
Race question must read “one or more” instead of “all that apply”
Standards call for self-identification of race/ethnicity
DOE encourages institutions to allow current students and staff to re-identify their race and ethnicity under the new standards 21

22. DOE reporting R/E standard
Nonresident aliens
Race/ethnicity unknown
Hispanics of any race
For non-Hispanics only:
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
2 or more races 22

23. Other considerations
A person answering “Yes” to Hispanic/Latino should also answer the race question even though that person is reported to IPEDS as Hispanic/Latino only.
If a person does not answer the Hispanic/Latino question but does answer the race question, report that person in the race category selected (which by default assumes a “No” response to the Hispanic question). 23

24. R/E implementation schedule
and
Optional
Mandatory for EF, HR
Optional for C, E12, GRS
Mandatory all surveys
SUNY ASC implementing in Guide Book and online app 24

25. CIP table being updated
CIP is an DOE taxonomy of instructional programs
CIP is used to identify “registered” programs that result in a degree, certificate, license or certification
Not intended as a classification scheme for courses, but SUNY uses it as such in SIRIS
Last updated in 2000; new table coming in 25

26. Reporting non-credit instruction
For many institutions, non-credit instruction a core mission, e.g., remedial, professional, etc.
IPEDS plans to collect this activity in about 5 years
Unduplicated counts of students will be required (including regular college students)
This reporting means Continuing Ed courses and students to IPEDS!

27. SIRIS Update

28. Implementation schedule
Most Banner campuses will implement SIRIS Course, Student, & Term/Section during
Implementation schedule posted on the SIRIS project website (
Handout
Non-banner campuses have more leeway but all campuses have to implement SIRIS by fall 2010 due to IPEDS R/E change

29. “SIRIS” Term/Section Degree SUNY’s New IR System Space Inventory
Human Resources
Course
“SIRIS”
SUNY’s New IR System
Bursar
Term/Section
1st Phase
2nd Phase
Existing Systems
Degree
Degree
Blue ovals represent existing SUNY data systems, e.g., HRMS, Finance, and PSI.
Turquoise ovals represent new data collection modules which are linked with TERM/SECTION
Magenta oval represent the core information that will be used for state funding (calculating AFTE) and official reports (IPEDS, SED, etc.)
Financial Aid
Applicant
Student

30. SIRIS reporting deadlines
Course file
Campuses submit as often as needed (needed for editing “sections” reported in Term/Section)
Student file
Fall/Spring census due Oct 15th/Mar 1st
End of term
Fall due January
Winter due March
Spring due June
Summer due September

31. SIRIS reporting deadlines
Term/Section
End of term
Fall due January
Winter due March
Spring due June
Summer due September
Degree
September for the prior AY
Or, after every commencement
Handout

32. Reporting non-credit instruction
In SIRIS, all non-credit instruction claimed for state aid must be reported in Course, Student & Term/Section
Required fields & edits will be different for non-credit courses & students
SUNY will no longer accept the Excel spreadsheet for reporting Continuing Ed instruction
Community colleges must prepare for this change
Eventually, all Continuing Ed will have to be reported to IPEDS

33. Campus status on sending SIRIS submissions
42 campus have sent a Course submission to test or production
10 campus have sent a Term/Section
Handout

34. New York’s P-16 Initiative

35. New York’s P-16 system
SED is building a state level unit record system
Almost every state has an SLDS project underway
New York’s project initially contains data on students enrolled in public school and SUNY/CUNY
Courses & grades
Regents’ test results
SUNY participating in prototype project
Very difficult data issues between sectors
Campuses may have to capture NY’s unique K-12 ID beginning in

36. P-16 brings a new level of oversight
USNY Regents
P-16 Executive Committee
Chief Data Director for P-16
P-16 Advisory Committees
Data
Research

37. Nash/EdTrust Update

38. NASH Initiative NASH = National Association of System Heads
Ed/Trust, Inc. is a Foundation
Two initiatives:
Low-income/under represented access & success
Success in math curriculum for the above groups
6 campuses participated in Math study because SUNY does not have grade data centrally
Albany, Brockport, Oswego, Potsdam, Hudson Valley, and Monroe

39. NASH Initiative Cohorts tracked for 6 years
Full & part-time
By gender/URM/Pell
Baccalaureate: Fall 1999
Associate: Fall 2001
SUNY submits this data every year until 2015
SUNY is collecting campus Pell files
Baccalaureate forward
Associate forward
Now on annual calendar of data submissions
Handout

40. Teacher Education

41. Teacher Certification Examination Database
SUNY is behind on releasing TCED release #3
Program completers through
Exam scores through Aug 2008
Campus IR gatekeepers of CDs containing protected data
Execute non-disclosure agreement with faculty & staff before releasing disc 2
Discs 1 & 3 may be released for analysis purposes to anyone who has a need to know
SED ready to release TEACH (certifications) data to campuses – SUNY hasn’t had time to use it

42. National Postsecondary Student Aid Study

43. National Post-secondary Student Aid Study (NPSAS 98)
Campuses are making good progress
Handout
A few campuses refused to participate

44. National Community College Benchmark Project

45. Community College Benchmarking Project (NCCBP)
About half of the 25 CCs that are participating submitted data – Good Work!
Handout
The other colleges have until July 8th to submit data!

46. System-wide surveys NSSE/CCSSE SOS
State Operated campuses completed NSSE Spring 2008
Community Colleges to administer Spring 2009
Part of strengthened campus-based assessment
SUNY pays but only every third year
SOS
State Operated campuses Spring 2009
Community Colleges Spring 2010

47. The End