1. 802.11 2nd Vice Chair’s Report - July 2011
May 2011
doc.: IEEE /0051r2
July 2011
nd Vice Chair’s Report - July 2011
Date:
Authors:
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

2. July 2011
Introduction
This presentation is a status update on attendance, membership, balloting and documentation matters.
If you are new to , read document /0274: (
That document covers material every member needs to know: Places to look for information, Policies and Procedures, Patent Policy, WG Guidelines, Network, Attendance, Membership, Documentation, Reflectors
Adrian Stephens, Intel Corporation

3. 802.11 Assigned Numbers Authority (ANA)
July 2011
Assigned Numbers Authority (ANA)
The ANA is Adrian Stephens
The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems.
The ANA Process:
Request by TG Editor (or TG chair) to ANA
ANA checks for conflicts with TG Editors
ANA issues revised spreadsheet showing any changes
Adrian Stephens, Intel Corporation

4. ANA - 2 The latest database is 11-11/0270r6 (July 2011)
Changes since last meeting:
TGmb changes (mainly releasing resources no longer used in REVmb D9)
TGaa dot11Groups and dot11Compliances changes resulting from 11MEC
TGad changes resulting from 11MEC
Adrian Stephens, Intel Corporation

5. Current Membership Status
May 2011
doc.: IEEE /0051r2
July 2011
Current Membership Status
Status
Number
Aspirant
117
Potential Voter 57
Voter
302
Definitions:
Aspirant: a member who has attended 1 qualifying meeting
Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend
Data as of
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

6. Voting member changes July 2011 May 2011 doc.: IEEE 802.11-11/0051r2
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

7. July 2011
Balloting
Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval.
I get asked all the time “should I vote on this ballot”
The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot.
Use only the template spreadsheet upload to submit comments
The voting tool supports other options – don’t use them
We need this to collect additional data, e.g. “must be satisfied” per comment.
(new) Use only plain text in the comments spreadsheet
Some voters are using fonts or embedded graphics in the spreadsheet
These do not survive compilation into a comments database
Use your Secret Member ID
Ask Adrian for your number if you’ve lost it
Using the wrong voters ID can overwrite the votes of other members.
Every ballot a few people vote using their SA-Pin, or some other inexplicable number. At worst they vote using the wrong ID, a different address, and a new variant of their name.
Adrian Stephens, Intel Corporation

8. Recording Attendance Record attendance using this URL:
May 2011
doc.: IEEE /0051r2
July 2011
Recording Attendance
It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes.
You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Record attendance using this URL:
Click the “802.11” attendance link on the left hand side
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

9. Session graphic July 2011 July 2011 17 Normal slots, 2 Extra slots
May 2011
doc.: IEEE /0051r2
July 2011
Session graphic July 2011
Register once
17 Normal slots, 2 Extra slots
75% attendance requires 13 slots attended
Closing plenary requires only 1 registration for 2 slot credit
Source: 11-11/0828r1
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

10. July 2011
Online Calendar
This session’s meetings are also shown on the calendar on the home page (
This is a Google calendar
There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar.
Note: the schedule on this calendar will probably not be updated during the meeting.
Adrian Stephens, Intel Corporation

11. Documentation July 2011 May 2011 doc.: IEEE 802.11-11/0051r2
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

12. Local File Document Server information
May 2011
doc.: IEEE /0051r2
July 2011
Local File Document Server information
Local FTP server: ftp://newton.events.ieee.org (anonymous)
External Document Server
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

13. Synchronizing while at the meeting
July 2011
Synchronizing while at the meeting
Particularly important when external bandwidth is limited and unreliable
Use anonymous ftp
Host: ftp://newton.events.ieee.org
User: anonymous
Password: <your- -address-here>
Destination directory: /802.11/10
Freeware tools are available, for example search for “syncback free” **
** Other tools are available. The IEEE does not endorse the use of any particular tool.
Adrian Stephens, Intel Corporation

14. Email Reflectors July 2011 May 2011 doc.: IEEE 802.11-11/0051r2
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

15. May 2011
doc.: IEEE /0051r2
July 2011
Reflector Requests
There is an reflector for the working group, plus one for each task group.
Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter.
To change your access, visit the reflector request page:
Gathers information and sends an to Vice Chair
If you change address – please let me know. I will perform a global change to the list servers.
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

16. July 2011
Backup
Adrian Stephens, Intel Corporation

17. Membership – Historic Data
July 2011
Membership – Historic Data
Adrian Stephens, Intel Corporation

18. Documents – historic data
July 2011
Documents – historic data
Adrian Stephens, Intel Corporation