1. Cabrillo College’s Ellucian Portal Project
Francine Van Meter
Title V Grant Activity Coordinator

2. Funded by the Title V Grant Closing the Completion Gap
Additional initial funding provided by SSSP
cabrillo.edu/services/ccg

3. Ellucian Portal What is a Portal?
Cabrillo College Implementation Strategy
What’s Your Role?
Q&A

4. What is a Portal?

5. Customer relationship manager. Analyzes how users interact with content!

6. Success Measures Online Registration? Student Satisfaction
Survey Improvement
End User Adoption?
What success measures will you use to determine this project successful?
What percentage of use within each constituency will be considered a success?
Faculty
Staff
Students
Will you work to streamline your existing website?
Will you bring over data from current SharePoint site?
Will you work to migrate data from shared drives?
Do you have student survey statistics from the last couple years and plan to use one again after portal is live? Something with questions about technology or tools? You can compare those statistics
Do you have google analytics for pages on the web site?
Can we compare SharePoint reports from a before and after standpoint?
# of manual
processes replaced?

7. Self Service Features Integration My Week My To Do Notifications
Canvas
WebAdvisor
Course Catalog
My Team Sites
Unread Messages *
My Web Advisor
Address Change
Registration Features
View Grades/GPA
Academic Profile
Communications
Financial Profile
Make a Payment

8. Benefits Single Sign On Mobile Accessible Document Management
Personalization
Collaboration
Web Content Management

9. Sample constituency page with ILP features incorporated

10. Example of an Information Page Template

11. (2nd+ Level Navigation)
Constituency Sites
(Home Page)
Informational Sites
(2nd+ Level Navigation)
Team Sites
(My Sites Web Part)
Student*
Academics
Classes*
Finances
Departments*
Faculty*
Campus Life
Orgs*
Employee*
Employee Services
Committees
*Colleague Provisioned Sites

12. Student Constituency
December 7, 2018

13. Employee Constituency
December 7, 2018

14. Announcements
Displays a list of announcements that have been targeted to an audience to which the user belongs.
December 7, 2018

15. Notifications & My Alerts
Displays notifications defined in Colleague.
Each notification can include a link to the web page or Web Advisor form where the user can resolve the issue.
If the user does not have any active notifications the web part does not display.
December 7, 2018

16. My Week Can display events from the following sources:
Calendar (O365/Exchange/ Google)
Colleague
Canvas (late SP17)
Team Sites (late SP17)
December 7, 2018

17. Integration with Canvas late March ‘17!
My To Do
Integration with Canvas late March ‘17!
Can display tasks from the following sources:
Colleague
Canvas
December 7, 2018

18. Web Advisor links you currently have access to.
December 7, 2018

19. Unread Messages
Displays the number of unread messages in the user’s . The user can click on it to go to their unread .
December 7, 2018

20. My Bookmarks
Displays links added by an administrator to the My Bookmarks list at the top-level site and in the constituency site.
December 7, 2018

21. Campus News Displays campus news items.
Users with appropriate permissions may contribute articles.
December 7, 2018

22. Campus Feeds
Provides access to a list of feeds provided by the institution.
Institutionally defined permissions may allow the user to select their feeds from the list provided and/or specify how many articles to display.
December 7, 2018

23. Campus Events Displays campus events.
Users with appropriate permissions may contribute articles.
December 7, 2018

24. My Team Sites Displays the team sites to which the user is a member.
Recently added announcements are displayed below the site name.
Calendar events can be displayed.
December 7, 2018

25. Informational Sites aka Customized Web Pages in Portal

26. Academics
Links
Register
Profiles
Profiles

27. Finances
Payment Options
Financial Aid
Financial Resources
Scholarships

28. Military
Web Part
Web Part
Web Part
Web Part
Web Part

29. International Student
Web Part
Web Part
Web Part
Web Part
Web Part

30. How is Cabrillo Managing the Project?

31. Portal Team Structure Governance Team Portal Implementation Team
Technical Team
LMS Team
Adoption Team
Taxonomy Team
Communications Team
Content Contributor’s Team

32. Cabrillo College Project Charter
 The Charter is more what you'd call "guidelines" than  actual rules.
December 7, 2018

33. The “best case scenario” Plan
Preparation and Planning
Project Overview and Orientation
4/6/ /21/2016
Technical Preparation and Installation
2/1/ /1/2016
4/18/ /20/2016
6/6/ /10/2016
Discovery Session
7/11/ /15/2016
Portal Build
9/13/2016 – 9/26/16
Training and Consulting
10/1/ /31/2016
Content Development*
2016
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
2016
* portals evolve with the people & services who use them

34. What’s Your Role?