1. Resource groups

2. This documentation and training is provided to you by beas group AG
This documentation and training is provided to you by beas group AG. The documents are neither approved nor in any way acknowledged or endorsed by SAP. For SAP Business One, only the documentation and training officially released by SAP shall be binding upon SAP. SAP shall not be responsible for any content of this documentation and training and this documentation and training shall not be binding upon SAP in any way.
The official current SAP Business One documentation and training for SAP Business One is available at and
12/7/2018

3. Requirements for this Tutorial
What you should successfully master
The basics of SAP and be.as
Good knowledge of general manufacturing processes and capacity scheduling
Gute Kenntnisse in allgemeine Fertigungsprozesse
Gute Grundkenntnisse in be.as

4. Learning Targets
After working through the lesson, you will be able to:
Create resource groups
Understand the differences between resource groups
Schedule simple resources
Set up a detailed scheduling of machine and resource groups

5. Agenda Resources groups 1: Introduction 2: Simple resource group
3: Resource Domain
4: Machine group: detailed scheduling

6. Resource groups General
What are resource groups? A resource group is a combination of several resources. This can be machines or employees.

7. Resource groups Types of resource groups
For different applications be.as offers several types of resource groups: A simple resource group consists of multiple machines/persons. Only the group as a whole is scheduled, there is no planning for their parts. Different resources, which are not summarized to a group for computing capacities. This is called a resource domain. A resource group whose capacity is summarized, but their parts are scheduled separately. For this group, a resource is defined, which represents this group. This is called a machine group, but it could be also a group of people.

8. Agenda Resources groups 1: Introduction 2: Simple resource group
3: Resource Domain
4: Machine group: detailed scheduling

9. Resource groups simple resource group
A simple resource group is created as normal resource.
In the Scheduling tab in column „number of mach.|pers“ the number of the single resources of this group is deposited.
A further detailed division into single machines/persons is not possible. Only the group as a whole is scheduled.
A shift schedule needs an ID, description and reference to a calendar.

10. Resource groups simple resource group
At scheduling you can define, how many of the single resources of this groups may be accessed.
Based on the maximum of available resources, you may define a number or a percentage.

11. Resource groups simple resource group
Creating the resource group, the capacity was registered for all days. In the scheduling calendar it is possible to enter deviant daily capacities or to change the number of available resources. For example: holiday planning of a group of persons on a assembling work station. Below the date the capacity is displayed.
Deviance (example)
default
More (48) 32
Equal (32)
Less (16)

12. Resource groups simple resource group
Scheduling for simple resource groups Scheduling is performed to the minute. For time reservation a daily pool is used, that means, it is not checked, in which period resources are idle, but only how much spare time on that day is still available

13. Resource groups simple resource group
Example: Ressource with 2 persons 8 hours each.
Two work orders are dispatched simultaneously, start: 8:00 time required 4 hours. Multiple machine operation enabled. (in parallel on two persons).
Result: They both begin at 8:00 and finish at 10:00.
Reason: only the daily capacity pool is checked. 8 hours of capacity is enough for both work orders.

14. Resource groups simple resource group
Application: Use simple resource groups if you want to work without the grafical planning table and no detailed scheduling down to the level of single machines or persons is needed. Simple resource groups allow a fast computation of the delivery date or the start date, without a scheduling to the minute the start of a maintenance sequence.

15. Agenda Resources groups 1: Introduction 2: Simple resource group
3: Resource Domain
4: Machine group: detailed scheduling

16. Resource groups resource domain
A resource domain is a group of resources, which are not summarized for capacity scheduling. For example a liste of resources, which are controlled by an employee.
Such a domain is created as „resource group“ and each single resource is assigned to that group.

17. Resource groups resource domain
Next, enter an group ID and the domain.
Do not activate the switch „directly schedulable“.
Now enter new resources and assign them to the group.

18. Agenda Resources groups 1: Introduction 2: Simple resource group
3: Resource Domain
4: Machine group: detailed scheduling

19. Resource groups machine groups
Each machine of a machine group is separately schedulable. This allows detailed planning.
Example: 5 equivalent milling machines
Approach:
Create group
Create associated ressources
Select „directly schedulable“
Enter an ID for scheduling „with ID“. This ID is displayed in the work sequence. Usually the same like the group ID.
After the ID has been entered, the resource master screen opens. There you define the resource, which is used in the work sequence.

20. Resource groups machine groups: detailed scheduling
A resource group consists of single resources and a planning resource, which represents the resources at the moment of scheduling (eg. In pre-calculation)
Machine 1
Resource
group
Planned
resource
Machine 2
Machine 3

21. Resource groups machine groups: detailed scheduling
The planning resource represents all resources of the group: it containes the sum of all planned capacities of the group. For calculation, to the planning resource the average cost rate of the single resources must be assigned. This needs to be calculatedand entered manually. No time receipts are possible on planning resources. For confirmation, select the real single resource, on which the work was done.
Machine 1
Resource
group
Planned
resource
Machine 2
Machine 3

22. Resource groups machine groups: detailed scheduling
In the graphical view the work sequence is dispatched to the planning resource by means of rough planning (time reservation via daily pool).
In the APS view, you can easily replace the planning resource by the real resource.
In this example for both work sequences the same machine is selected.
After a recalculation the work sequences are arranged succesively, because only one machine is available.

23. Resource groups machine groups: detailed scheduling
Automatic optimization: For these groups automatic optimization can be activated. This is done in the resource group, select: „automatic optimization“.
Now the program uses always the optimal resource.
Further information : see training unit „resource optimization“

24. Resource groups machine groups: detailed scheduling
Work order logon: If the planning resource is deposited in the work sequence, for time receipt, you need to chose the real resource first.

25. Resource groups machine groups: detailed scheduling
Use detailed planning if you need a scheduling to the minute for each machine. This requires a very diligent data administration but allows an optimal capacity utilization, if plan figures are correct. Restriction: be.as does not offer the function to dispatch several machines of a resource group in parallel for detailed planning. Parallel dispatching is only possible for rough planning using a daily pool.

26. Summary You can now: Create resource groups
Understand the differences between resource groups
Schedule simple resources
Set up a detailed scheduling of machine and resource groups

27. Thank you for your cooperation!