1. SF Bay Area Council SFBAC Officer Training
Mountain View, CA
January 27th, 2018
Treasurer
Training

2. Presenter Sachin Desai Ex Officio Section Treasurer
Wenbo Yin Section Treasurer
Presenter
Sachin Desai
Ex Officio Section Treasurer

3. WELCOME
TREASURERS

4. TREASURERS
WITH
GREAT POWER COMES
GREAT RESPONSIBILITIES

5. POWER Key Officer Role Central For All Activities Fiscal Control
Some deadlines for 2013:
From
Submit All Compliance Documents
via MGAcompliancereporting.ieee.org
Enter all bank transactions on all bank accounts held by your unit via NetSuite.
18 January 2013: Submission of taxable payments to individuals form
31 January 2013: Bank Account Disclosure Form for non- CBRS accounts
31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

6. RESPONSIBILITY Financial Strategy Budget Responsibility
Year End Report
Some deadlines for 2013:
From
Submit All Compliance Documents
via MGAcompliancereporting.ieee.org
Enter all bank transactions on all bank accounts held by your unit via NetSuite.
18 January 2013: Submission of taxable payments to individuals form
31 January 2013: Bank Account Disclosure Form for non- CBRS accounts
31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]
RESPONSIBILITY

7. ONLY VOLUNTEER POSITION WITH LEGAL CONSEQUENCES

8. IT’S NOT THAT SCARY!!!

9. IT’S NOT SO SCARY EITHER!!

10. QUIZ TIME!
PRIZES!!

11. WHAT IS
THIS?

12. WHAT PROCESSOR IN THIS CALCULATOR?

13. WHAT IS THE PROCESSOR FREQUENCY? i.e. MHz

14. WHAT PROGRAMMING LANGUAGE WAS USED?

15. WHAT
IS THE
RAM
SIZE?

16. WHAT YEAR DID IT COME OUT ?

18. Get Ready To File By Jan 30th | 2018
IMMEDIATE TASKS
AS NEW TREASURER
Send Introductory s to Your Section Officers
Ask Old Treasurer For All Paperwork
Sign “Add Signer Card” For CBRS Credit Cards
Sign non CBRS Bank Specific “Signatory Card”
Get Ready To File By Jan 30th | 2018

19. TRANSITION DETAILS OUTGOING TREASURER
File Yearly Reports by Jan 30th, 2018
Transfer Records To New Treasurer
Checks
Check Register
Banking Supplies
CBRS Deposit Stamp
CBRS Deposit Slips
CBRS Deposit Envelopes
Provide 1099/W9 To Section
INCOMING TREASURER
File CBRS Signatory Card with HQ
Request Credit Card
Plan and Get Yearly Budget Approved
Ensure Two Signatories for Account
Local account += Thomas Lynch
Some deadlines for 2013:
From
Submit All Compliance Documents
via MGAcompliancereporting.ieee.org
Enter all bank transactions on all bank accounts held by your unit via NetSuite.
18 January 2013: Submission of taxable payments to individuals form
31 January 2013: Bank Account Disclosure Form for non- CBRS accounts
31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

20. YOUR CHAPTER ALLY SECRETARY Meeting Minutes New Officer Report
Chapter Reports
Some deadlines for 2013:
From
Submit All Compliance Documents
via MGAcompliancereporting.ieee.org
Enter all bank transactions on all bank accounts held by your unit via NetSuite.
18 January 2013: Submission of taxable payments to individuals form
31 January 2013: Bank Account Disclosure Form for non- CBRS accounts
31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

21. Financial Reporting PROCESS IS A Treasurer Secretary
Some deadlines for 2013:
From
Submit All Compliance Documents
via MGAcompliancereporting.ieee.org
Enter all bank transactions on all bank accounts held by your unit via NetSuite.
18 January 2013: Submission of taxable payments to individuals form
31 January 2013: Bank Account Disclosure Form for non- CBRS accounts
31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

22. What Why How IEEE Technical Meeting Member Attendees
Used In Rebate Calculations
Maintain Accurate Sign Up Sheets At Meetings
6 Technical Meetings Per Year
Used In Bonus
Calculations
Greater The Chapter Activity, Greater The Benefit
Meeting Entries
Track “Dead or Alive” Chapter Status – Less Than 2 Technical Meetings (3 Years In Row)
Ensure Secretary Makes vTool Entries
Timely Meeting Entries
Only Way For Section Treasurer To Calculate Aforementioned Rebates And Bonuses
Some deadlines for 2013:
From
Submit All Compliance Documents
via MGAcompliancereporting.ieee.org
Enter all bank transactions on all bank accounts held by your unit via NetSuite.
18 January 2013: Submission of taxable payments to individuals form
31 January 2013: Bank Account Disclosure Form for non- CBRS accounts
31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

23. CBRS vs. LOCAL BANKS CBRS Makes Your Life Easier
Easy Signatory Change (When Officers Change)
No Bank Balance Confirmation Required
Banking Transactions Via
Automatic Credit Card Generation
Special IEEE HQ Signature Not Required
Some deadlines for 2013:
From
Submit All Compliance Documents
via MGAcompliancereporting.ieee.org
Enter all bank transactions on all bank accounts held by your unit via NetSuite.
18 January 2013: Submission of taxable payments to individuals form
31 January 2013: Bank Account Disclosure Form for non- CBRS accounts
31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]
Knowledgeable and Responsive Staff
Section Officers Can Assist Complex Transactions

24. DEADLINES
Jan 24th
1099 Forms
Taxable Payments to Individuals for Service
Jan 30th
Bank Account Disclosure Form
Non CBRS Accounts
Jan 30th
Some deadlines for 2013:
From
Submit All Compliance Documents
via MGAcompliancereporting.ieee.org
Enter all bank transactions on all bank accounts held by your unit via NetSuite.
18 January 2013: Submission of taxable payments to individuals form
31 January 2013: Bank Account Disclosure Form for non- CBRS accounts
31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]
Yearly Reports
Delivered to Section Treasurer

25. Bank Upload Template Financial Reporting Bank Statements + Receipts
Invoices
Bank
Upload
Template
Financial Reporting

26. Bank Update Template [1]

27. Bank Update Template [2]

28. Bank Update Template [3]

29. Bank Update Template [4]

30. Q & A
Where’s Spiderman’s Home Page?
On The World Wide Web!