1. Budget Monitoring & Business Office Training
Division Chairs Meeting
Wednesday, August 16, 2017
12:30 Pm

2. Agenda
Travel & Documentation
Budget Monitoring

3. Design Guide Wayfinding Signage Campus Furniture & Configuration
Classroom Modifications
Cafeteria & Classroom Flooring
Drought Resistant Landscape
Design Guide

4. Travel & Documentation
Who should attend this event/conference/professional development?
What is the business purpose?
Where is the event taking place?
Mileage – Google Maps/Mapquest
KCCD vehicle vs rental vs mileage (Most economical mode)
We pay the lesser of: if travel starts from work to destination or home to destination.
How does the trip fit in with grant/categorical deliverables or benefits my department or program?

5. New Policy Supplemental Guidelines August 2016
Employee Travel
Turn in paperwork 30 days prior to the trip w/ POs entered
Most economical mode of transportation
Documentation of trip must be provided to settle trip
Student Travel
List of students attending event
Per diem meal advances
Turn in paperwork 30 days prior to the trip w/ POs entered
Most economical mode of transportation
Documentation of trip must be provided to settle trip

6. Approvals Pre approval - estimates Post trip approval - actuals
Supervisor
Budget Manager
Purchase Order approved in Banner before travel begins
Post trip approval - actuals
Documentation
Change Order only if actuals more than estimate

7. BANNER 9 IMPLEMENTATION UPDATE
Usability and Self-Service
Enhanced Features and Functions
Configuration over Customization
Extensibility and Integration
Scalability/ Cloud Readiness
© 2017 ELLUCIAN

8. New Capabilities for Faculty Engagement
Simplified Attendance Tracking
Simplified Grade Entry
Advisee Listing and Class Roster
© 2017 ELLU

9. Budget Monitoring How do I login? Internet Address
User ID: Employee ID
Password: Same as Outlook
Click the Finance Tab
Select Budget Queries

10. Entering a Query

11. Report Parameters What do I select? Fiscal Year: 20xx
Fiscal Period: 14
Select FOAPAL

12. Report Analysis

13. Comparison Report Parameters
What do I select?
Fiscal Year: 20xy
Prior Fiscal Year: 20xx
Fiscal Period: 14
Select FOAPAL

14. Comparison Report Analysis