1. BUSINESS REPORTS

2. THE COMMUNICATION ERA
VITAL ELEMENT OF EVERY PART OF TODAY’S BUSINESS ORGANIZATION
REPORTS – MAJOR FORM OF WRITTEN COMMUNICATION
REPORT WRITING – MOST IMP. FOR ASPIRANTS TO A CAREER IN BUSINESS

3. WHAT ARE REPORTS ?

4. THE DEFINITION
A BUSINESS REPORT IS AN ORDERLY AND OBJECTIVE COMMUNICATION OF FACTUAL INFORMATION THAT SERVES SOME BUSINESS PURPOSE.

5. PROPER FUNCTIONING OF A BUSINESS PROBLEM SOLVING
WHAT BUISNESS PURPOSE ?
PROPER FUNCTIONING OF A BUSINESS
PROBLEM SOLVING

6. INFORMATION INFORMATION + ANALYSIS INFO + ANALYSIS + RECOMMENDATIONS
CONTENT OF REPORTS
INFORMATION
INFORMATION + ANALYSIS
INFO + ANALYSIS + RECOMMENDATIONS

8. PROGRESS REPORTS

9. ANALYTICAL REPORTS PROBLEM SOLVING REPORTS
TO ANALYZE A CURRENT PROBLEM AND RECOMMEND SOLUTIONS TO SUPERIORS

10. ANALYTICAL REPORTS FEASIBILITY STUDIES
TO ASSESS THE FEASIBILITY OF PURCHASES, MERGERS, ACQUISITIONS, NEW PRODUCTS, SERVICES AND PROCEDURES.

11. ANALYTICAL REPORTS JUSTIFICATION REPORTS
TO JUSTIFY THE PURCHASE OF EQUIPMENT, THE HIRING OR FIRING OF PERSONNEL, AND THE INVEST MENT OF MONEY.

12. ANALYTICAL REPORTS PROPOSALS
TO PROPOSE NEW PRODUCTS, SERVICES, OR PLANS TO A CLIENT
TO SEEK MONETARY GRANTS ADVERTISED BY GOVT. AGENCIES FOR RESEARCH & DEVELOPMENT
TO SEEK APPROVAL TO DO A RESEARCH ON A SPECIFIC TOPIC.

13. REPORT FORMATS

14. STANDARD FORM PREPRINTED OR COMPUTER-GENERATED FORMS
REPORTS PRODUCED ON A ROUTINE BASIS

15. MEMO REPORT WITHIN THE COMPANY
HEADINGS & SUB-HEADINGS ARE USED SIMILARLY AS IN FORMAL REPORTS

16. LETTER REPORT OUTSIDE THE ORGANIZATION NO LONGER THAN FIVE PAGES
SUBJECT LINES, HEADINGS & SUB-HEADINGS

17. MANUSCRIPT
THE MOST FORMAL REPORT FORMAT
USED FOR LONG REPORTS

18. PLANNING A SHORT REPORT
AVOID BIAS & EXAGGERATION
DON’T ASSERT OPINIONS AS FACTS
FACTS ARE PRECISE, CERTAIN & DEMONSTRABLE

19. PLANNING A SHORT REPORT
AVOID GENERALITIES
“The data justifies a large increase in consumer rates”
“A 20% decline in usage & a 12% rise in costs justify an increase of $.23 per unit in consumer rates”

20. PLANNING A SHORT REPORT
PROVIDE ENOUGH EVIDENCE FOR CONCLUSIONS
BASE THE RECOMMENDATION ON CONCLUSIONS

21. ANALYZING THE AUDIENCE