1. Risk Management districts and clubs
Roxy Rapedius April 2017

2. What is Risk Management?

3. What is a risk?
A risk is the potential of losing something that you have such as physical health, social status or financial wealth.
The types of risk facing nonprofits typically include: financial, operational, professional liability, statutory liability, and reputation

4. SOURCES OF RISK
Sources of Risks
Internal
External

5. Legal structure & tax status
Unincorporated association
501(c)(4) and
501(c)(3)
Company limited by guarantee

6. Finance & Operation Internal Controls
Written policy
Clear role definition
Systems of check and balances
Assure integrity of financial assets

7. Internal control Regular and frequent financial reports
Keep valuables safe
Two signatures on bank account
2-3 signatures on contracts
Define roles and responsibilities
Reconcile bank accounts monthly
Check conflict of interest
Give your auditors everything they need
Write it all down in a manual
Keep your bylaws and rules of procedures updated and current
Make sure you have minutes taken at all meetings and be readily available

8. **New** Electronic Communication
Social media
A blessing or a curse?
**New** Electronic Communication
Policy & Guidelines

9. District conference Who signs the contracts? Protect your volunteers
Secure online registration and payment
What is PCI-DSS?
Protect your volunteers

10. Other risks Succession planning Archives Password protection Awards
Train your officers
Sudden death or illness
Succession planning
Handover each biennium
Document procedure
Archives
Keep passwords safe
Change password frequently
Password protection
False applications
Discrimination
Awards

11. Liability & Insurance
General Liability Insurance - protects from injury or damage arising from Zonta district or club activity.
All North American members covered and paying additional member fee of $3 to cover the cost
Directors & Officers Liability Insurance – protects the directors and officers

12. Insurance - other
Event cancellation

13. What do we do? IDENTIFY RISK ASSESS RISK1
IDENTIFY RISK 2
ASSESS RISK 3
MAKE A RISK MATRIX (Evaluate/Rank) 4
ACTION PLAN (Treat) 5
MONITOR & REVIEW

14. Risk Matrix
LIKELIHOOD
I M P A C T
Very low
Low
Medium
High
Very high

15. How do we do it? Nominate somebody responsible
Appoint a person to deal with each identified risk = risk owner
Do this analysis annually
Document the result
Document procedures

16. Protect yourself, your club, your district, ZI and ZIF
RISK MANAGEMENT
Something to Remember....
Although you have done something for a long time without issue, you can still be sued even if you have done nothing wrong.
Protect yourself, your club, your district, ZI and ZIF

17. THANK YOU