1. Change Proposal: When to Use It
Use this format when you are suggesting a change. If your audience will consider it an unpleasant change, you may want to use the Communicate Bad News format.
Changes could be
Hiring more people for a project.
Redoing a process to improve effectiveness.
Planning different job responsibilities.
Merging two companies.
Creating new task guidelines for task.

2. Change Proposal: Plan Your Presentation
Objective:
2 key messages
Message 1:
Message 2:
Theme / story line:
I want the audience to
Say…
Do…
Feel…
Discussion points
Consider what your audience will want to discuss about the change.
List two questions to ask at the beginning of your talk and two to ask at the end.
Fill this out before you create your slides. To see an example of this slide go to the Change Ideas File.
To delete a yellow box, select the box and hit the delete key.

3. Change Proposal: Plan Example
Objective: Show the audience how this new change will benefit them so that they will take steps to implement it.
2 key messages
Learn the process and save hours of time.
Instant help is available with a phone call if you get stuck.
Theme / story line: A little extra training today equals less work tomorrow.
I want the audience to
Say: This sounds like a good idea.
Do: Spend one hour going through the demo and trying out the new process.
Feel: Curious and open to trying the new process.
Discussion points
What do you dislike about the process now?
Do you want someone to go through the demo with you?

4. Presentation Title Change Proposal
Use the rest of the slides in this file for your presentation slides. Put the slides before this title slide at the end of the presentation. You can refer to them when creating your slide’s content and practicing the delivery.
Presentation Title Change Proposal
Name
Date

5. Executive Summary Present Situation Change Recommended Benefits
Text
Present
Situation
Change
Recommended
Benefits
Next Steps

6. Executive Summary What’s not working with the present situation
Change recommended
Benefits of change
Next steps to implementation

7. Agenda Background information Change suggested Future benefits
The “Ask Questions” means for you to tell your audience if they can ask you questions during your talk or at the end.
Agenda
Background information
Change suggested
Future benefits
Ask Questions

8. Background Information
Create a sense of urgency as you explain why the change is necessary
Build a business case
List what’s been happening to lead to this change

9. List Change Suggestion Here
Change Suggested
List Change Suggestion Here

10. How This Change Will Affect You
List key benefit to change here
Work load
Responsibilities
Cost
Reporting structure
Career possibilities

11. Implementation Phases
Text here
Text here
Text here
Past
Present
Future
Text here
Text here
Text here

12. Ideas for Implementing Change
Positive, can-do attitude
Lists specific tasks

13. Three Benefits for You State the overall benefit here
List benefits the audience will be most interested in

14. Title: Focus of the Chart
Show a chart for statistical evidence.
Title: Focus of the Chart
State a key point about data in the chart
List source of data here

15. Next Steps / Support Needed
1. List step
Text here
2. List step
Text here
3. List step
Text here
4. List step
Text here

16. Your Questions & Comments
Show this when you are done and want feedback from your audience.
Your Questions & Comments

17. The Vision for the Future
Remain in control. Don’t let your talk be the victim of the last question or comment. Always repeat the major points that you want your audience to remember.
The Vision for the Future
Use this slide after you have answered the last question
List 3 key points you want your audience to remember

18. Slide Suggestions
Cut out specialist words: A cost-cutting specialist may talk about people as “units.” Eliminate jargon from your slides.
Change slide images
You can replace the pictures in the Title Master, slide 10, with your own.
You can select and delete the images on slides 11, 14, 17, 18, and 22.
Complex information: Use the blank templates at the end of this file.

19. Presentation Suggestions
Language: Do not use words like “you must,” “you should,” “you have to.” Consider this a persuasive rather than a dictatorial presentation.
Focus: “We” versus “I” and “You”: State what you will be doing and what the audience will be doing. Be specific. Don’t say “we will do” when that is not the reality of the situation.
Team effort: To convey that the change will require a team effort, use team metaphors.
For Design, Delivery and Message Coaching or
Make your messages clear and audience focused
Look confident and persuade your audience

20. Tell your audience information that is not on the slides.
Ten Delivery Tips
Voice: When you are nervous and your voice is shaky, speak a little louder. The shakiness will diminish or disappear.
Eyes: Always start and end each sentence looking at someone.
Feet: Point them straight towards the back wall. That way you will look at everyone in the audience.
Gestures: Gesture with one or both hands above your waist, not by your thighs.
Arm position: Put your arms by your side. Don’t hold your hands in front of you or put your arms behind your back.
Don’t read your slides.
Tell your audience information that is not on the slides.

21. Ten Delivery Tips
Filler words: You won’t say “um” when you pause and breathe between your sentences.
Short sentences: Make your sentences short so you can emphasize key words, make your point, and give the audience time to digest the information.
Pauses: Pause between your sentences to give your audience time to digest what you say.
Movement: Move towards or away from the audience. Don’t stand in the same place the whole time.
Facial expressions: Don’t present with a deadpan look on your face. Express yourself!

22. Explain These Issues During Your Talk
Why this change is necessary and important to the company, department, group and / or person.
How this change will benefit you and the audience.
Short term, if applicable
Long term, if applicable
How you and your group are participating in the change with your audience. The motto is, “We are in this together.”
Say, “We are doing this because…” and state facts, feelings, and opinions.
You want your audience to know why change is happening, not just that it is happening. They will be more open and feel less coerced.
Pick a motto, phrase, or metaphor for the change and use it throughout the talk.
Make sure your language will bring the audience to you rather than alienating them.