1. Data Pipeline Town Hall March 8th, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you
Roughly 2,000 respondents receive Town Hall Invitation s
CDE gets back numerous s that are undeliverable, have changes to accounts, and have delivery issues.
Any necessary changes are managed by LAMs
Remember to get those phone numbers in the profiles! 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline
IdM Contact Phone Number Upload
READ Collection
Report Card March
TSDL
Student End of Year

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
Pre-ID/SBD
Report Card March
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link 9

10. Open Data Pipeline Collections
12/8/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot
Student End of Year (Soft Opening)
Coming Soon
AEC 10

11. 2018 SBD Reviews Tentative SBD review window dates: Assessment
Tentative Review Dates 1
ACCESS for ELLs
March 15th-March 28th 2
CO PSAT/SAT
May 17th-May 24th 3
CMAS
Science/Social Studies and ELA/Math (including CSLA)
CoAlt Science/Social Studies
May 21st-May 31st 4
CoAlt DLM
May 30th-June 6th

12. Questions? Contact us: 2017-2018 SBD Review Contacts CO PSAT/SAT
Jasmine Carey
ACCESS for ELLs
CMAS
CoAlt DLM
Shangte Shen
CO PSAT/SAT

13. IdM Contact Phone Number Upload

14. READ Act Data Collection

15. READ Act Data Collection READ Act– Whitney Hutton – Hutton_W@cde.state.co.us
Purpose
The purpose of the READ data collection is to collect the data needed to fulfill statutory requirements for the annual legislative report and to determine distribution of per-pupil intervention funds for students identified as having significant reading deficiencies (SRD)
Criteria
Each spring districts create and submit records for all K-3rd grade students enrolled at the time of data submission and 4-12th grade students who are included in the READ 4-12th grade cohort from any district AND
The Budget Planning Survey in Pipeline that asks districts to identify which of the five statutory intervention categories they intend to use in the coming budget year to support students identified as having an SRD

16. State Supports for Effective Implementation READ Act– Whitney Hutton – Hutton_W@cde.state.co.us
The Early Literacy Fund provides districts with per- pupil intervention funds to help support programs to meet the needs of students with a significant reading deficiency status who received services
Per-pupil intervention funds may be used to provide the following services:
Full-day kindergarten
Summer school literacy programs
Tutoring services
Evidence based or scientifically based interventions
For the school year, the total allocation was approximately $33 million
Another purpose of the collection is to calculate the per pupil intervention fund distribution. CDE takes the annual appropriation and divides it by the number of students identified with significant reading deficiencies to create a per pupil allocation.
Statute outlines the specific uses for these intervention funds under four categorical areas:
full-day kindergarten
evidence-based or scientifically-based interventions
summer school literacy programs
tutoring services
The annual appropriation for this school year was approximately $33 million.

17. Reporting Requirement
READ Act Reporting Requirements READ Act– Whitney Hutton –
House Bill : The Colorado READ Act
Refer to section for Reporting Requirements
Reporting Requirement
How CDE Collects
Prevalence of SRD in K – 3 students
SRD status
READ plan status
READ assessment and score
READ Data File - Implemented in 2013
Clarified for students with disabilities in 2016
Advancement information for students identified with SRD
READ Data File - Implemented in 2013, but required in 2014
READ fund usage
How funds were utilized
Number and grade level of students served
READ Data File - Implemented in 2014, but required in 2015
District budget planning information
Budget Planning Survey – Implemented in 2017
Voluntary reporting of effective practices
In the planning stages to implement in fall of 2018

18. 2017-18 Budget Planning Survey READ Act– Whitney Hutton – Hutton_W@cde
Budget Planning Survey READ Act– Whitney Hutton –
Budget Planning Survey
This survey will live in Pipeline and will consist of five, Yes or No questions that will be collected at a district level and submitted in addition to the LEP’s READ data file.
Click here to view the guidance document on completing the Budget Planning Survey
When to select “other”
“other” program not ever reviewed by CDE
submission of alternative use of READ funds
submission of supplemental program used as intervention
READ funds used to hire interventionists for approved program
Last week we went over how to access the survey within pipeline and what questions the survey will consist of. To review that, I’ve linked the BS guidance document here.
This week, I want to provide a little more detail as to what happens when you submit he survey.. Specifically around question #5 and the submission of “Other” REMEMBER that this will not apply to the majority of districts. This only applies to the districts who submit something in the “other” category
You will select “other” if you don’t see the name of the program you want to purchase on the Advisory List of programs provided. MORE THAN ONE INTERVENTION IS ALLOWED
If a district has already submitted for READ funds for an intervention program in the prior year and the program materials are sufficient for the upcoming year (meaning you do not need to use funds to buy the materials or kits) but you DO need to use READ funds to hire interventionists and train them to deliver the intervention you will need to select “other” and then in the descriptive box under “other” you can say something like “We will be using the following intervention(s) approved in the prior budget submissions LIST NAME OF PROGRAMS and also add “we will be using READ funds to support interventionist to implement those programs”

19. “other” program selected in budget planning survey
Pipeline submission "other" program not ever reviewed by CDE
Whitney sends request form to district for completion prior to review of program
District will submit program for review by 6/1 and CDE will review program
Pipeline Submission "other" alternative use of READ Funds
Whitney sends request form to district for completion providing more explanation
CDE reviews request form and either approves or denies request
Pipeline submission “other” supplemental program listed as intervention
CDE will reach out to district to request information on how supplemental program is being used
CDE will either approve or deny request to use supplemental program as an intervention
The flowchart also outlines the different ways a district can submit something in the “other” category

20. Budget Planning Survey Considerations READ Act– Whitney Hutton – Hutton_W@cde.state.co.us
Program reviews will take place throughout the collection so districts can submit “other” program as early as possible
If survey includes “other” program not yet reviewed by CDE and you haven’t taken advantage of an earlier submission then budget planning survey and program review materials are due to CDE 6/1
If intervention program has been reviewed in the past and not recommended for the Advisory List of program, program may not be submitted again at this time – district will need to remove program in survey prior to survey approval
All budget planning surveys must be submitted to CDE by June 15th

21. 2017-18 READ Collection Timeline READ Act– Whitney Hutton – Hutton_W@cde.state.co.us
March 1: READ Budget Survey soft open – districts can submit budget planning survey
April 2: READ collection opens
May 18: All districts create and submit beginning READ file to ensure correct file layout
June 15: Districts complete submission of READ files and Budget Planning Survey by close of business – all submissions are finalized and submissions will be locked
June 22: CDE conducts duplicate SASID process
June 22-June 29: Districts work with each other to clear duplicate SASIDS
July 2: Districts resubmit with duplicates removed from file and the READ collection closes
READ verification form is due July 6: Signed by superintendent
So the READ data collection officially opens Monday, April 2, however new this year, we are opening the Budget Planning Survey early so that districts can have the whole month of March to submit their budget planning Surveys.
The advantage will be to submit your survey early so you have plenty of time to revise the within the school year if needed and you will be able reach out to district leads and stakeholders

22. IDM Roles READ Act– Whitney Hutton – Hutton_W@cde.state.co.us
Before you do any loads to Data Pipeline and/or submit your budget survey, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
Same roles apply to submitting the Budget Planning survey
This is the group of people who will receive all communications for the READ collection through our listserve
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Hutton) if you do not know your LAM to obtain this information

23. READ Resources
READ Collection resources can be found at: ne
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone:

24. Report Card March

25. Report Card March 2017-18 Dennis St. Hilaire at st. Hilaire_d@cde
Report Card March Dennis St. Hilaire at
So far the collection is progressing smoothly!
The Report Card March will open Wednesday, March 1st 2018 and will remain open until April 13th 2018.
IDM Roles
RCMAR documents can be found at: -march
DISTRICT PIPELINE-NNNN-RCM~LEAAPPROVER Approver Role
DISTRICT PIPELINE-NNNN-RCM~LEAUSER Submit and Modify Role
DISTRICT PIPELINE-NNNN-RCM~LEAVIEWER Read-Only Role

26. Teacher Student Data Link (TSDL)

27. TSDL Webinar Trainings
Date/Time
Topic
Tuesday, February 13th 1 -2 pm
TSDL Snapshot Data Reports
Tuesday, March 13th 1 -2 pm
Overall Process Review
(Interchange and Snapshot)
Tuesday, April 10th 1 -2 pm
TSDL Snapshot Process
Tuesday, May 8th 1 -2 pm
TSDL Snapshot Edits and Reports
Tuesday, June 12th 1 -2 pm
Reports Review & Finalizing Steps
Tuesday, July 10th 1 -2 pm
Status Check – Final Steps
Tuesday, August 14th 1 -2 pm
Final Review
To join any session: URL: and call in number:
TSDL – Annette Severson –

28. TSDL Resources
TSDL Documentation found at:
Deadlines
File layouts and definitions
Trainings – included recent February training slides/recording
For assistance with either Interchange or Snapshot:
Annette Severson
TSDL – Annette Severson –

29. Student EOY

30. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year snapshot is currently in a soft open!
New Guidance on ASCENT/PTECH: Students completing their 4th year of high school, who have met their district’s graduation requirements and are being retained for a 5th year to participate in ASCENT and PTECH should be reported in the district’s End of Year data submission to CDE with an Exit Code of 90 and a Retention Code of 2.
ratereporting-hb guidance

31. Questions? Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Please contact Duncan Anderson if you have any questions/need training/discover problems
Please take the 10 question EOY survey: I really value your feedback and ideas!

32. Thursday, March 15th, 2018 9 a.m.-10 a.m.
Thank You
Spring Forward for Daylight Savings March 11th!
Next Town Hall:
Thursday, March 15th, a.m.-10 a.m.