1. FY18 Controller Call Series
The presentation will begin momentarily
Welcome to the FY18 Controller Call Series.
this call series –
*created by unit controllers and supported by Finance to review topics and inform the Controller Network about timely topics that impact the controller role.
I am CS, w/ Financial Shared Services (FSS), coordinator of the CN call series, and your host for today.
To anyone new to Network - *Welcome to this call series.
To invite others from your team to the network, send me an to add to the DL, or simply forward invites for topics that impact team roles.
Shortened the call today to 45 minutes
May 2018

2. Safety Moment & Call Series Planning (Corinne Szabo)
UFS Cash Module (Jill Helms)
May Enhancement Updates
Demo
E=nterprise Analysis (Bridget Jozwiak)
P&L Dashboard
Questions
Today’s call is the second of two Unit Controller Calls for the month of May. The content of both calls is the same.
Please use the chat, or conversation, function at the lower left of the Skype screen, to ask questions as we proceed through the agenda.
We will pause for your questions between each topic and also at the end of the presentation.
Unit Controller Call May 2018

3. Safety Moment: Food Safety – Getting Food Ready for the Grill
Food safety is probably a familiar topic with most on the call. Carryover your knowledge to personal outings…

4. Food Safety - Getting Food Ready for the Grill
Before firing up the grill, food must be properly prepared so it can be safely cooked:
If possible, thaw larger cuts of meat or poultry completely before grilling so they will cook more evenly. Otherwise, some can be cooked from a frozen state (i.e. hamburger patties).
Never thaw meat on the counter; thaw all foods a head of time in the refrigerator.
If using a marinade, reserve some for basting or flavoring instead of reusing the sauce that has been in contact with the raw meat. If a marinade must be reused, boil it first to kill any bacteria.
Wash vegetables to be grilled thoroughly before cooking.
If grilling at home, keep meats refrigerated until it’s time to grill.
If food needs to be transported to a park or campsite, store it
in a cooler with ice in the shade and avoid cross-contamination.
Use clean utensils and platters when handling food.
Wash hands thoroughly for 20 seconds with warm soapy water
before handling food or placing it on the grill.
Safety Moment

5. Unit Controller Network

6. Unit Controller Network
Call Series
Created by unit controllers and supported by Finance to review topics and inform the Controller Network about timely topics that impact the controller role
Monthly call schedule, two meetings
All In-Unit Finance distribution
Project leaders, process owners, and members support and drive agendas
Credit and Collections
Accounts Payable
Profit and Cost Center Creator (PaCCC)
Monthly Close Calendar
Revenue Accounting
Scanning & Retention
FIXED ASSETS
Cash Management

7. Unit Controller Network
Yammer Group – Coming Soon
Purpose:
Organization -share materials, call schedule, meeting agendas
Controller discussions, information sharing, internal communications
Technical Setup (20%)
Group creation
Site customization
Invite members
Next steps:
Gather the right people for success
Launch wave 1, smaller group. Wave 2 to follow to entire controller network
Drive engagement
Tell members how to engage in the group – Yammer 101 support
Culture (80%)
Etiquette & guidance
Yammer 101 group
Community management

8. UFS Cash Module Updates
May 2018

9. UFS Cash Module Updates
In recent weeks, Revenue Accounting and the UFS Team launched UFS Cash Module updates designed to improve cash reporting accuracy. These changes will help create an accurate tax validation for cash sales that will ensure compliance with tax laws.
April Updates:
Tax validation is based solely on the total of revenue GL accounts (7XXX.XXXX) (exception: All units in the states of AK, MT, DE and OR MUST report all sales as tax-exempt and use reason code 034 – Exempt Sales AK, MT, DE, OR)
Renamed “Gross Receipts & Tax” tab to “Register Receipts & Tax”
In Tax Distribution Section:
Replaced “Gross Receipts & Tax” field with “Total Register Receipts” and auto populate the amount based on left column entry
Remove “Taxable Sales & Tax” field and move Exempt Reason field down
Remove Net Sales field
“Other” adjustment codes and four-digit adjustment codes (HC version only) were deactivated and no longer available in cash entry screen 9

10. UFS Cash Module Updates
“Other” Adjustment Codes Deactivated:
Add Line Adjustment Code Other Receipts
Add Line Adjustment Code Other
Less Line Adjustment Code 999 – Other
All four-digit Adjustment Codes in HC version 10

11. May - UFS Cash Module Updates
“Tax Exempt” tab added to allow multiple tax exempt reason codes to be added to assign tax exempt amounts in cash entry
UFS Cash Reports updated to show multiple tax exempt reason codes and tax amounts
UFS Register Sales – Tax Exempt Reason Codes & Reporting Procedure Guide 11

12. Live Demonstration – UFS Cash Entry12

13. Questions
Contact Information
Revenue Accounting:
(800) options 2, 1, 1
Tax Department:
UFS Help Desk (UFS technical support):
(888) options 1, 2, 1
UFS Administrator (general UFS questions): 13