1. Centre name
Project Kick Off

2. Agenda Introductions Implementation Overview
Implementation Methodology
Timelines and key drivers
Next steps
Q&A

3. Your Project Team Role Name and Contact Project Manager
Professional Service Engineer
Learning Specialist – Training Lead
Data-Analyst – Data Conversion Lead
AOHC EMR Implementation Team
Information Management Strategy Program Lead

4. Implementation Overview
Go-Live Plan Finalization
Project Kickoff
Planning and Preparation
Hardware Installation and Training
Go-Live and Transition
Data Conversion
•Contract Signed
•Centre needs
•Data extracts
• Go-Live plan
•Hardware is
•Centre starts
•Project
assessment to
and imports
developed and
installed in the
operating
Manager
determine
•Rehearsal data
presented
centre and
•Centre is
Assigned
learning
conversion
• Go-Live logistics confirmed
tested
transitioned t o
•Kickoff Meeting
•Expectation setting
•Preliminary planning and questions
•Client Information Workbook
requirements
•IT Kick off
•Site Survey to assess site readiness and identify gaps
•Data conversion requirements
•Electronic Labs Application (EDT)
•Hardware Order
•Data review
•System configuration and preference setting
•Training is provided to staff
our Support Team

5. Project Management Methodology
Planning
Implementation
Transition
IT Infrastructure
Data Conversion
User Adoption

6. Hardware and OS inventory and identify Hardware and OS gap per site
IT Infrastructure Installation
Planning
Implementation
Transition
Setting up ASP environment
Centre’s networking and remote access
In house Technical Support
for IT
Networking planning
Installation of TELUS PS Suite Application
Hardware and OS inventory and identify Hardware and OS gap per site
Lab Interfaces , OLIS and HRM Configurations
Site Survey as needed
Fax Set Up and Configuration
Determine Fax solution per location head office and satellite office(s)
Scanning Solution
VPN solution

7. Data Conversion
Initial contact is made with the centre to set out data migration timelines, logistics and expectations.
Obtain sample test data set and rehearse data migration in test environment.
Data Validation will be done in order to demonstrate data formatting, and identify any change requests. This could take multiple iterations.
Obtain final data set and import final data to production environment.
Centre to review final data and to confirm data completeness.
Obtain data migration sign-off.
Receive sample data
Transform and import sample data
Review data and complete change requests Receive final data cut
Import data to production environment Complete final review, receive sign off

8. Practice Management Overview & Needs Assessment
User Adoption
Planning
Implementation
Transition
Practice Management Overview & Needs Assessment
Training Delivery
Go-Live Support

9. User Adoption Needs Assessment
Identifying key participants to represent different roles during the Centre Needs Assessment
Trainer(s) will work with key users and decision makers to understand unique workflows and training needs.
Focus Group
Secretarial
Billing ( if applicable)
Clinicians ( MD + NP)
Administrators
IHP (nurses and IHP)

10. Key Drivers of the TimelineIT
Infrastructure
Training
Data Validation

11. Next Steps
Plan for Onsite Clinic Needs Assessment by TELUS Learning Specialist, including:
1 day of observation at centre
1-2 days for Management Overview and Centre Needs Assessment sessions
Plan for Technical Kick Off Meeting
See Appendix B and C in Project Guide

12. Questions