1. Strengthening Resilience M&A : MFSP Funding
21 November 2017

2. Background
MFS receives funding annually from CAF for the provision of the MFSP both nationally and locally at MFRCs;
MFS manages 2 sources of MFSP funding:
C108 - $28M annually for allocation to MFRCs;
C109 - $4M annually for support national services.
Funding access and allocation is governed by TB Minute which directs:
MFS is the steward of the funding to MFRCs;
MFS must allocate funding in accordance with a MOU;
MFS must ensure appropriate financial accountability and oversight.

3. Funding Processes
There are three core functions of the funding process:
Funding Request;
Baseline Funding Distribution; and
Reporting.
There are three core accountability processes:
MOU;
MFSP Compliance Audit; and
MFRC Annual audited financial statements.

4. Baseline Funding Management and Admin Management and Admin
Salaries and benefits of executives and admin staff
General service costs (accounting, contracting)
Administrative memberships
MFSP (Parameters)
Salaries and benefits of programming staff
Programming memberships
Partnerships, family communications, volunteer coordination, fundraising
Board of Director expenses and operations
Information and awareness
Referral and support services
Intervention
Management and Admin
Salaries of executives and admin staff
General service costs (accounting, contracting)
Family Engagement and Community Development
Partnerships, family communications, volunteer coordination
Board of Director expenses and operations
Program Delivery
Information and awareness
Referral and support services
Intervention

5. Supplemental Funding Contingency Funding Special Project Funding
Expenses not covered by Baseline funds that arise due to unforeseen circumstances
Special Project Funding
Special initiatives, new programs and trial projects

6. MFSP Funding Request Enhancements
0.5% annual adjustment – include consideration for provincial cost of living levels
Split annual adjustments from minimum wage costs / cost of living increases
Drop down menu choices for justification
Using 5Ws to justify funding requirements

7. Funding Distributions
Reduce categories to M&A and MFSP
Anticipatory reductions commentary section – potential for contingency requirements

8. Quarterly Financial Reporting
Reduce categories to M&A and MFSP
Anticipatory reductions commentary section – potential for contingency requirements
Recap % identification

9. Year End Reporting
The Memorandum of Understanding (MOU) has been revised and streamlined to more accurately reflect the new three-year funding cycle. Local Supplemental Agreements or Service Level Agreements will still be required annually to compliment the MOU. The following documents must be provided as part of the Year End Reporting submission:
Community Needs Assessment (CNA): provide the combined PSP and MFRC CNA as per CFMWS requirements;
The organizational chart: include all positions in the organization, and clearly identify those for mandated services and the FTE associated with each. (Employee names are not required);
An updated list of all Board of Directors/Advisory Committee and their positions;
Insurance certificates;
Audited Financial Statement; and
Annual General Meeting (AGM) Report and forecasted month of next AGM.
Include over expenditures and how funded (sources)

10. Eligible Expenses included but not limited to
Program coordination and delivery
Mandatory employer costs
Professional development
MFSP programs IAW Parameters for Practice
Food
Transportation
Fundraising
Supplies not covered by CFP110
High Risk Activity Insurance
Contracting
Staff travel
Strategic planning
Program evaluation
Services to foreign military*** as per local agreements

11. Ineligible Expenses
Site specific services (licensed childcare, B/W CO requirements, provincial services i.e. medical)
Capital asset expenses covered by CFP110
Civilian access to MFSP programs (unless approved by MFS and B/W CO)

12. MFSP Funding Community Needs Assessment
Welcome and orientation
Information
Education programming (parenting, psychoeducational, deployment, financial, etc.)
Personal development
Deployment support
VFP
Referral to community services
Employment services
Education support
Community integration
Activities for children and youth
Healthcare referral
Outreach
Assessments
Emergency / Casual child care
Interprovincial transferability
Counselling (psychosocial, mental heath treatment services, etc.)
Crisis support
FLO
Inclusion programming (special needs)
Second Language Services
Community Needs Assessment
Board / Advisory Committee expenses
Volunteer coordination and expenses
AGM / Community Forum
Security checks for programming staff and volunteers
Travel (professional development for Board members and programming staff)
Accreditation
Community partnerships
Communications
Staff development
Evaluations and performance measurements
Risk management
Strategic planning

13. Questions and Activity
What is working / not working with the funding model?
Review and updating of forms.
Review and updating of processes / definitions.
Discuss Baseline funding rationalization process.