1. Level 0 –
10/2017 Revised

2. Student Information Repository System (SIRS) LEVELS
Level 0: is housed here at Nassau BOCES.
It is used by all schools to enter and verify student data.
Data at this level needs to be error free to be pushed up to Level 1.
SIRS begins at Level 0. Level 0 is housed here at Nassau BOCES.
Every school district and charter school in Nassau county submits the required student data into Level 0. 2 2

3. SIRS LEVELS
Level 1: Once the data is error free in Level 0, districts can submit data from Level 0 to Level 1.
Data that is loaded up to Level 1 by Thursday at 2:30PM, will be refreshed in Level 2 on Monday mornings.
Level 2: A single, statewide data warehouse, where student data from Level 1 are combined.
User accounts for Level 2 are managed through SEDDAS.
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SEDDAS Helpdesk
Once Level 0 is error free, you can move the data up to Level 1. Level 1 is still housed here at Nassau BOCES.
The data in level 1 is used for different purposes, one of which, for an example, is to print scannable answer sheets.
Level 2 is the statewide database, which is a combination of all of the STATE-REQUIRED student information collected from all of the RICs around NYS.
It is housed up at the state level.
Data that is loaded up to Level 1 by Thursday at 2:30, will be refreshed in Level 2 on Monday morning. 3 3

4. Student Information Test Scoring Level 0 Level 1 BOCES IDW L2RPT
Student Demographics
Student Enrollment
Program Fact
Assessment Fact
Level 0
Validation Checks and Error Message
Level 1
BOCES
Central Database
Level 2 (SED)
State Database
Scoring Vendor
NYSSIS
(NYS Student Identification System)
Generates and assigns
unique statewide student IDs.
Test Scoring
3-8 Assessment
NYSESLAT
IDW
L2RPT
L2RPT reports are designed
to help verify a variety of data in
support of accountability and other
requirements.
Assessment Scan sheets
Data Moves
Once a week

5. Level 0 – ELA & Math Add Demographic and Enrollment Records in Level 0
Prepare Demo and Enroll for Level 1
Check Dashboard Report to Verify Upload
Check NYSSIS Queue
Check Tested/Non Tested Report in L2RPT to ensure students are at Level 2 before and after testing

6. Manual Input of Demographic/Enrollment/Assessment Fact Records
Level 0
Manual Input of Demographic/Enrollment/Assessment Fact Records

7. Level 0

8. Manual Input Demographics

9. Demographic Records Fields with an ‘*’ next to the name are required
Location code should be the school and not the district
If the student is in grade nine or above the “Gr. 9 Entry Date:” is also required (which is the date the student entered into grade 9 whether that was in your school or another school )
It is suggested that you enter address and guardian information also
If there is one or more guardians enter one in the “Guardian:” field and the second one in the “Guardian 2:” field. No special characters allowed.
All date formats are YYYY-MM-DD
District Code of Residence – begins with “NY” followed by the first six digits of the BEDS code of the elementary school where the student resides

10. Manual Input Demographics

11. Manual Input Enrollment

12. Enrollment Fields with an ‘*’ next to the name are required
Location code – always select the school and not the district
Entry Date is the date the student entered the school this school year
Entry code – “0011”
Exit student if they leave mid-year by entering an exit date and exit code

13. Manual Input Enrollment

14. L1-Data Prep - Prepare for Level 1

15. L1-Data Prep - Prepare for Level 1

16. L1-Data Prep - Prepare for Level 1

17. Level 0 - Regents
Enrollment date in Enrollment Record prior to Regents
Add Assessment Fact record in Level 0 for every Regents a student took
Prepare Assessments for Level 1 (two step process)
Check Dashboard Report to Verify Upload date!!!
Verify Regents in L2RPT in the Annual Regents Report after loading assessment fact to Level 1

18. Manual Input Assessments
The following fields will default once the record is validated:
Test Date – defaults to first date of admin period
Std. Ach. Code –defaults if Numeric score is entered
Alt. Std. Achieved Code (if required) – defaults if numeric score is entered
Scoring Model Code – defaults to N/A
If you prepare Assessments for Level 1 more than once in a cycle (2:30PM – 2:30PM) all duplicate records will drop out. Please call BOCES and let us know.

19. Manual Input Assessments

20. Assessment Fact Records With Regents Scores

21. Prepare Assessments for Level 1

22. Prepare Assessments for Level 1

23. Verifying the data
In level 0

24. Reports

25. Information Reports

26. Information Reports

27. Dashboard Report

28. Dashboard Report