Exploring Microsoft® Office 2016 Series Editor Mary Anne Poatsy

Exploring PowerPoint 2016 Chapter 2
In Chapter 2, you will apply PowerPoint aids like templates and themes to enhance and modify your presentations. Presentation Development Planning and Preparing a Presentation Copyright © 2017 Pearson Education, Inc.

Copyright © 2017 Pearson Education, Inc.
Objectives Create a Presentation Using a Template Modify a Presentation Based on a Template Create a Presentation in Outline View Modify an Outline Structure Print an Outline The objectives for this chapter are: Create a Presentation using a Template Modify a Presentation Based on a Template Create a Presentation in Outline View Modify an Outline Structure Print an Outline Additional objectives are listed on the next slide. Copyright © 2017 Pearson Education, Inc.

Objectives Import an Outline Reuse Slides from an Existing Presentation Use Sections Examine Slide Show Design Principles Modify a Theme Modify the Slide Master The objectives for this chapter are: Import an Outline Reuse Slides from an Existing Presentation Use Sections Examine Slide Show Design Principles Modify a Theme Modify the Slide Master Copyright © 2017 Pearson Education, Inc.

Objective 1: Create a Presentation Using a Template
In this section, the skill is: Create a New Presentation Based on a Template Skills:  Create a New Presentation Based on a Template Copyright © 2017 Pearson Education, Inc.

Create a Presentation Using a Template
Template—file that includes formatting elements Backgrounds Themes with color schemes and font selections for titles and text boxes Slide layouts to position content placeholders A template is a file that includes the formatting elements like: Backgrounds Themes with color schemes and font selections for titles and text boxes Slide layouts to position content placeholders Copyright © 2017 Pearson Education, Inc.

Search term box When you start a new presentation, PowerPoint displays a gallery of templates including the Blank Presentation. In addition, you can search online for more templates. Copyright © 2017 Pearson Education, Inc.

Objective 2: Modify a Presentation Based on a Template
In this section, the skills include: Modify a Placeholder Modify a Layout Add Pictures and Modify a Caption Skills:  Modify a Placeholder  Modify a Layout  Add Pictures and Modify a Caption Copyright © 2017 Pearson Education, Inc.

Modify a Presentation Based on a Template
Template modifications Change a font style or size Move or delete a placeholder Move an object on the slide A template that you download may have custom slide layouts unique to that particular template. After you download a template, you can modify it by: Changing a font style or size Moving or deleting a placeholder Moving an object on the slide Copyright © 2017 Pearson Education, Inc.

Modify a Presentation Based on a Template
You can use pictures to add visual interest to a presentation. Some templates include slide layouts with placeholders for both pictures and text. The pictures can come from many sources, such as photos you have taken and stored on your computer, and you can also get pictures for your presentation by searching for them on the Internet. You should note that some pictures found on the Internet may not be used without permission or license from the creator. This figure shows a slide with two picture placeholders and a placeholder for textual content. Copyright © 2017 Pearson Education, Inc.

Objective 3: Create a Presentation in Outline View
In this section, the skills include: Use Outline View Edit in Outline View Skills:  Use Outline View  Edit in Outline View Copyright © 2017 Pearson Education, Inc.

Create a Presentation in Outline View
Outline pane An outline organizes text by using a hierarchy containing main points and subpoints to indicate the levels of importance of the text. An outline is the fastest way for you to enter or edit text for a presentation. To change to Outline view, click the View tab, and click Outline View in the Presentation Views group. In Outline view, each slide is denoted by a slide number and a slide icon, followed by the slide title if the slide contains a title placeholder, and the slide text indented under the slide title. This figure shows a presentation in Outline view, where you can clearly see the hierarchy of the text on the slides in the Outline pane. Copyright © 2017 Pearson Education, Inc.

Objective 4: Modify an Outline Structure
In this section, the skill is: Edit the Outline Skills:  Edit the Outline Copyright © 2017 Pearson Education, Inc.

Modify an Outline Structure
Outline displayed in collapsed view Because Outline View shows the overall structure of a presentation, it can be used to move bullets or slides until the outline’s organization is perfected. The view of the outline can be collapsed or expanded to display the slide contents or just slide titles. The collapsed Outline View displays only slide icons and the titles of the slides, whereas the expanded Outline View displays the slide icon, the title, and the slide contents. The figure show the outline in collapsed view so only the slide number, icon, and title are shown. Note the lines under the slide titles, which indicate that there are additional levels, but they are not displayed. Copyright © 2017 Pearson Education, Inc.

Objective 5: Print an Outline
In this section, the skill is: Modify the Outline Structure and Print Skills:  Modify the Outline Structure and Print Copyright © 2017 Pearson Education, Inc.

Print an Outline Outline previewed in expanded view
You can print an outline in either expanded or collapsed view. The figure shows the print preview of an outline in expanded view. To print an outline, click the File tab, click Print, and click Outline. Copyright © 2017 Pearson Education, Inc.

Objective 6: Import an Outline
In this section, the skill is: Import a Rich Text Format Outline Skills:  Import a Rich Text Format Outline Copyright © 2017 Pearson Education, Inc.

Import an Outline Importing an Outline Rich Text Format (.rtf) Plain text format (.txt) Outlines that you create using Outline View in Microsoft Word can be imported into a PowerPoint presentation. When saving a Word document, you save it in the Rich Text Format (.rtf). This is a universal format that preserves the formatting of a document and can be used to import files to and from Mac and Windows platforms. There are some problems when importing an .rtf file, so you may want to import a plain text file, which has the .txt extension. Because the plain text format does not preserve formatting, each line of an outline becomes a separate slide. Copyright © 2017 Pearson Education, Inc.

Objective 7: Reuse Slides from an Existing Presentation
In this section, the skill is: Reuse Slides from Another Presentation Skills:  Reuse Slides from Another Presentation Copyright © 2017 Pearson Education, Inc.

Reuse Slides from an Existing Presentation
Slides from existing presentation When creating a new presentation, you can use slides from an existing PowerPoint presentation. To reuse slides, you click the New Slide arrow in the Slides group on the Home tab and click Reuse Slides. After you click Browse, you navigate to the location of the PowerPoint file and click Open. The figure shows the slides from the external PowerPoint presentation in the right pane. Simply click the slides that you want to reuse in the new presentation. Copyright © 2017 Pearson Education, Inc.

Use Sections New section Sections You can group content into meaningful collections called sections. You can think of sections like the tabs that help to organize a binder. You can use either Normal View or Slide Sorter View to create sections. To add a section to a presentation, select the first slide for the new section, click Section in the Slides group on the Home tab, and click Section. Once you have created a section, you should give it a descriptive name. This figure shows a section being added to a presentation in Normal View with the name Default Section. As further seen in the figure, three sections have been added and named Mission, Support, and Services. Copyright © 2017 Pearson Education, Inc.

Examine Slide Show Design Principals
Slide Show Design Principles: Choose design elements appropriate for audience Keep the design neat and clean Create a focal point Use unified design elements Choose appropriate fonts The following are slide show design principals discussed in the textbook: Choose design elements appropriate for the your audience. Keep the design neat and clean. Create a focal point that leads the viewer’s eyes to the critical information on the slide. Use unified design elements for a professional look. Choose fonts appropriate for the output of your presentation. Copyright © 2017 Pearson Education, Inc.

Modify a Theme Theme modifications Variants Colors Fonts Effects Background styles You can modify themes once they have been applied. You can change the variants, colors, fonts, effects, and background styles used in the theme. Each of these options is on the Design tab and each has its own gallery—Colors, Fonts, Effects, and Background Styles. Copyright © 2017 Pearson Education, Inc.

Modify the Slide Master
Master Title slide Masters control the layouts, background designs, and color combinations for handouts, notes pages, and slides, which give a presentation a consistent look. Any change to a master makes universal style changes that affect every slide in a presentation and the supporting materials. To modify a master, click the View tab, and in the Master Views group, click the slide master at the top of the list or click one of the associated layouts. In the figure, the Master Title layout has been selected, so any changes will be made only to the Slide Title. Had the topmost slide been selected, then any changes would be applied to all slide layouts. Copyright © 2017 Pearson Education, Inc.

Summary Templates contain formatting elements which can be modified Text can be added using outlines Slides can be reused from another presentation Presentation design can be changed by using sections, modifying the theme, and altering the slide master When creating a presentation, you can select a template that contains formatting elements like a background, a theme with a color scheme and font selections, and slide layouts. If you are not satisfied with the template, you can modify it to suit your needs. During the development of a presentation, you can enter text using a outline, import text from an outline, and even reuse slides from another presentation. You can change the design of a presentation by using sections, modifying its theme, and altering the slide master. Copyright © 2017 Pearson Education, Inc.

Exploring Microsoft® Office 2016 Series Editor Mary Anne Poatsy

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