1. Teams, Groups and Programs
NWOCA Training

2. McSIS/EMIS Programs/Membership
MEMB, MEMS
EMIS
GQ Program records
Functionality
Grouping of Students
State Reporting requirements

3. eSIS Teams Programs Special Education Functionality Athletic Academic
Extra-curricular
Programs
Gifted
Title I
Intervention
Special Education
Least Restrict Environment
Special Services
Functionality
EMIS
Tracking
Export
Reports
Eligibility
Attendance
Scheduling
State Reporting

4. System Codes School Programs Special Education Team Type
Team Exit Reason
Programs
Program Types
Special Education
Least Restrictive Environment
Special Services

5. School - Team Type Code Description Eligibility Type
Athletic, Academic, Extra-curricular
Description
Eligibility Type
eSIS
Advanced, North Carolina
Arrow button for Team Categories

6. School – Team Type Team Categories
Code
Category description
Short Name for reports
External code for State Reporting
If no external code, then the category is not included in EMIS reporting!
EMIS setup will be done for you each year

7. School - Team Exit Reason
Code
Description
External Code
Optional

8. Viewing / Editing a Team
Navigation:
School > Team/Groups > Team/Group Maintenance
Select team you want and click “Detail” button
View or change any info you want – refer to Creating a Team step for info on each field.
Save and exit

9. Team/Group Maintenance
Code – numeric – any numbering system
Name
Short
Team Category
# Members – display only
Cum GPA – display only
Mark GPA – display only

10. Team/Group Maintenance
Other important items…
School Year
Current and Next
Details
Copy Teams – to next year, does not automatically transfer during YET
Members
Add, delete, print, navigate, save, exit

11. Team/Group Details Team info Eligibility
Team code, Names, Coach, Faculty
End date and exit reason on delete
Other options
Attendance, start/end dates
Eligibility
GPA, Course info, gender/age requirements
Fee information, other requirements

12. Teams/Groups Membership
Student Demographic
Student Requirements
Add Team Member
Delete Team Member
Does not delete fees
Can track Extra-Curricular History
Mass Assign Members
Delete Al Members
Print, navigate, save, exit

13. Functionality Ad Hoc Fields for other info “Team” Contract Report
Most reports can also be run by team
Team attendance
Option sheet by team for scheduling

14. Creating Teams or Groups
Navigation:
School > Teams/Groups > Teams/Group Maintenance
Can enter basic team info on this first screen and press Save
Or, Click on the “Add” button to create a new team and go to Team/Group Maintenance Detials Screen

15. Creating Teams and Groups
School Year: Current/Next
Team Code
Short Name
NameTeam
TypeTeam
Category
Faculty Assigned
Include on Report Card?
Include on Transcript?
Earns an Award?
External Code
Points
Authorized
Attendance Reason
Start Date
End Date
End Date and Exit Reason Req’d on Delete?
Minimum Cumulative GPA/Semester
Minimum Mark GPA/Semester
Minimum Courses
Failed Course Allowed
Dropped Course Allowed
Gender
Minimum Age
Maximum Age
Accident Insurance Required?
Health Insurance Required?
Physical Exam Required?
Within
Signed Code of Conduct?
Fee Type
Fee Amount

16. eSIS Online Help Help on top menu bar Help option
Pop-up window with eSIS online help
School Functions > Teams and Groups
Also see
School Functions/Advanced Athletic Eligibility
Student Functions/Extra Curricular Activity

17. Your mission… Create a new team Provide some details on the new team
Add some members to the new team
Delete some members
Copy team to next year
See if you can run a birthday report for the new team

18. eSIS Teams Programs Special Education Functionality Athletic Academic
Extra-curricular
Programs
Gifted
Title I
Intervention
Special Education
Least Restrict Environment
Special Services
Functionality
Tracking
Export
Reports
Attendance
Scheduling
State Reporting

19. System Codes School Programs Special Education Team Type
Team Exit Reason
Programs
Program Types
Special Education
Least Restrictive Environment
Special Services

20. Programs – Program Types
Student related – assigned to specific students – EMIS implications!
Description
School End or Transfer/Withdrawal?
Alt YET looks only at Trans/Wdr
Exit Reason required?
External Code – State Reporting!
Program Group

21. Programs – Program Types
Co (Central office), SC (School level)
TAG – Talented and Gifted
Parent’s permission?
Assessment required?
Transportation Eligibility?
Contact
Hours, Days, Frequency
Curriculum Assignment - Override

22. Viewing / Editing a Program
Navigation: - Will need to do a student query!
Student > Other Info > Program Assignments
Select program you want and edit on initial screen using scroll bar
Or click “Detail” button for Student Program Assignment Detail screen.
View or change any info you want.
Save and exit

23. Creating Program Assignments
Navigation:
Student > Other Info > Program Assignments
Can enter basic program info on this first screen and press Save
Or, Click on the “Add” button to create a new program and go to Student Program Assignment Details Screen

24. Creating Program Assignments
Year
Program
Start Date
End Date
School
Primary Entry Reason
Primary Exit Reason
Reference Number
Teacher Name
SSN/SIN
State ID
Parental Permission
Assessment Date
Assessment Code
Assessment Result Code
Contact Days
Prescribed Days
Service Provider
TAG Currently Served (Texas)
Served During the Year (Texas)
Program Participation Status
Scheduled Contact Minutes
Contact Frequency
Available Programs

25. eSIS Online Help Help on top menu bar Help option
Pop-up window with eSIS online help
Student Functions > Student Program Assignments
Also see
Student Functions/Student Program Assignment/Mass Entry of Program Assignment
Administration Functions/System Codes/Programs

26. Your mission… Assign some student a new program
Try Mass Entry of Program Assignments
School > Mass Updates
See if you can run a birthday report for the new program

27. eSIS Teams Programs Special Education Functionality Athletic Academic
Extra-curricular
Programs
Gifted
Title I
Intervention
Special Education
Least Restrict Environment
Special Services
Functionality
Tracking
Export
Reports
Attendance
Scheduling
State Reporting

28. System Codes School Programs Special Education Team Type
Team Exit Reason
Programs
Program Types
Special Education
Least Restrictive Environment
Special Services

29. Special Education – Least Restrictive Environment
Code
Description
External Code
Contact Hours Minutes
EMIS Implications! 210xxx and 217xxx

30. Special Education – Special Service Codes
Description
External Code
EMIS Implications!
Related Services
215xxx and 218xxx

31. Special Education
Special Education Training will be held during another upcoming training session.
Special Education Full can be used to track, generate all required State Special Education forms
Special Education Lite can be supplied data from the Full module.
The Lite version supplies most of the data to EMIS.

32. Recap Teams and Groups Programs Special Education EMIS Functionality
Allows for Local use

33. Questions?