1. Use of Audio Visual Aids
Shital Moktan

2. Session Outline Audio Visual Aids
Designing Effective PowerPoint Presentation
Multimedia Projector
Audio Visual Aids
12/8/2018

3. Audio Visual Aids
12/8/2018

4. Audio Visual Aids Any device which can be used to make the learning
more effective (प्रभावकारी)
more concrete (ठोस)
more realistic (व्यवहारिक)
Audio Visual Aids
12/8/2018

5. Audio Aids
Audio Visual Aids
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6. Visual Aids
Audio Visual Aids
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7. What do you see?
Audio Visual Aids
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8. Audio Visual Aids
Audio Visual Aids
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9. Audio Visual Aids
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10. PowerPoint Presentation

11. NEPAL ADMINISTRATIVE STAFF COLLEGE
12/8/2018
Exercise (10 mins)
Prepare 3 slides
Title page
Something about any topic
Insert picture (any picture)
You may choose your background and animation
Audio Visual Aids
12/8/2018
Shital Moktan

12. Why PowerPoint? To hold interest To focus attention
12/8/2018
Why PowerPoint?
To hold interest
To focus attention
To guide discussions/overviews
To tell a story
To support the message being delivered
To create a poster for a conference
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13. Powerful Presentation
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14. LET’S GET STARTED
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15. Read the following
THE INTRODUCTION DEFINES THE PROBLEM TO BE EXAMINED AND EXPLAINS THE PARAMETERS OR LIMITATIONS OF THE SITUATION. IT COULD BE AS A SIMPLE AS “CONSIDER THE FOLLOWING NEWS STORY” OR SOMETHING MORE FORMAL.
PROVIDE A SERIES OF QUESTIONS TO BE ANSWERED THAT WIL GUIDE GROUP THROUGH THE ANALYSIS PROCES.
Give specific choice situation and ask learners what key individuals in the problem should done next.
This is a test exercise
DO YOU THINK THIS IS EASY?
Audio Visual Aids
12/8/2018

16. Designing Effective PowerPoint Presentation
NEPAL ADMINISTRATIVE STAFF COLLEGE
12/8/2018
Designing Effective PowerPoint Presentation
Outline
Main points of the presentation
Follow the outline
Audio Visual Aids
12/8/2018
Shital Moktan

17. Designing Effective PowerPoint Presentation
NEPAL ADMINISTRATIVE STAFF COLLEGE
12/8/2018
Designing Effective PowerPoint Presentation
Big
Simple
Clear
Consistent
Progressive
Audio Visual Aids
12/8/2018
Shital Moktan

18. Make it Big
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19. Make it Big (Text) This is Arial 44 This is Arial 36 This is Arial 32
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20. Make it Big (Text) This is Arial 44 This is Arial 36 This is Arial 32
Too Small
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12/8/2018

21. Make it Big (Font Sizes)
NEPAL ADMINISTRATIVE STAFF COLLEGE
12/8/2018
Make it Big (Font Sizes)
This is a good title size. Verdana 40 point = sans serif.
This is a good subtitle or bullet point size.
Times 36 point = serif.
FONTS: The larger, the better. Remember, you want your points to be readable even at the back of the venue.
As with print documents, using a combination of serif and sans serif fonts--one for headings, the other for body text because it provides contrast and interest to your slides.
Sans serif fonts are Verdana, Arial and Helvetica. They have even lines and no appendages
Serif fonts are Times and Times New Roman.
This is about as small as you want to go for content at 24 points.
This font size is not recommended for content. Verdana 12 point.
Audio Visual Aids
12/8/2018
Shital Moktan

22. Make It Big (How to Estimate)
Look at it from 7 feet away
7 ft
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12/8/2018

23. Keep It Simple
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24. Keep It Simple (Text) Avoid Too many colors
Avoid Too Many Fonts and Styles
The 6 x 7 rule
No more than 6 lines per slide
No more than 7 words per line
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25. Too detailed ! Keep It Simple (Text)
Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)
Too detailed !
Audio Visual Aids
12/8/2018

26. Much Simpler Keep It Simple (Text) Instructional Technology: A process
involving people, procedures & tools
for solutions
to problems in learning
(HMRS 5th ed.)
Much Simpler
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12/8/2018

27. Number of Likes Observed
Facebook
Twitter
Onlinekhabar
January
11,532,234
14,123,654
3,034,564
February
1,078,456
12,345,567
16,128,234
March
17,234,778
6,567,123
16,034,786
April
16,098,897
10,870,954
7,940,096
May
8,036,897
10,345,394
14,856,456
June
16,184,345
678,095
4,123,656
July
8,890,345
15,347,934
18,885,786
August
8,674,234
18,107,110
17,230,095
September
4,032,045
18,923,239
9,950,498
October
2,608,096
9,945,890
5,596,096
November
5,864,034
478,023
6,678,125
December
12,234,123
9,532,111
3,045,654
Too detailed !
Audio Visual Aids
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28. Much Simpler Likes in Millions In 106 Facebook Twitter Online khabar
January 11 14 3
February 1 12 16
March 17 6
April 10 7
May 8
June 4
July 15 18
August
September 9
October 2 5
November
December
Much Simpler
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12/8/2018

29. Likes
Too detailed !
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30. 12/8/2018
Likes
Much Simpler
Audio Visual Aids
12/8/2018

31. Keep It Simple (Picture)
Art work may distract your audience
Artistry does not substitute for content
Audio Visual Aids
12/8/2018

32. NEPAL ADMINISTRATIVE STAFF COLLEGE
12/8/2018
Keep It Simple (Sound)
Use sound only when necessary
Audio Visual Aids
12/8/2018
Shital Moktan

33. Keep It Simple (Transition)
This transition is annoying, not enhancing
"Appear" and "Disappear" are better
Audio Visual Aids
12/8/2018

34. Keep It Simple (Animation)
7 ft
Too distracting !
Audio Visual Aids
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35. Keep It Simple (Animation)
7 ft
Simple & to the point
Audio Visual Aids
12/8/2018

36. Make It Clear
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37. Make It Clear (Capitalisation)
ALL CAPITAL LETTERS ARE DIFFICULT TO READ
Upper and lower case letters are easier
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38. clear busy Make It Clear (Fonts) Serif Sanserif Italics Normal or bold
Sanserif Z
clear
Serif
Sanserif
Italics
Normal or bold
hyperlinks
Serif Z
busy
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12/8/2018

39. Make it Clear: (Spelling and Grammar)
Proof slides for:
Speling mistakes
Use of of repeated words
Grammatical errors you might have make
Audio Visual Aids
12/8/2018

40. Make it Clear: (Spelling and Grammar)
Proof slides for:
Speling mistakes
Use of of repeated words
Grammatical errors you might have make
Audio Visual Aids
12/8/2018

41. Make it Clear: (Spacing)
If you have set of points
Space them out
Audio Visual Aids
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42. Make It Clear (Numbers)
Use numbers for lists with sequence
Example :
How to put an elephant into a fridge?
1. Open the door of the fridge
2. Put the elephant in
3. Close the door
Audio Visual Aids
12/8/2018

43. Make It Clear (Numbers)
How to put a giraffe into a fridge?
1. Open the door of the fridge
2. Take out the elephant
3. Put the giraffe in
4. Close the door
Audio Visual Aids
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44. Make It Clear (Bullets)
Use bullets to show a list without
Priority
Sequence
Hierarchy, …..
Audio Visual Aids
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45. Make It Clear (Color) Use colors to emphasise
Trying to be creative can be bad
Point 1
Sub Point 1
Using colour for Decoration is annoying
Audio Visual Aids
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46. Make It Clear (Colors) Use contrasting colors
Light on dark VS dark on light
Use complementary colors
Audio Visual Aids
12/8/2018

47. Make It Clear (Contrast)
Use contrasting colors
Light on dark vs dark on light
Use complementary colors
high contrast
low contrast
Audio Visual Aids
12/8/2018

48. Make It Clear (Contrast)
Use contrasting colors
Light on dark vs dark on light
Use complementary colors
This is dark on light
Audio Visual Aids
12/8/2018

49. Make It Clear (Contrast)
Use contrasting colors
Light on dark vs dark on light
Use complementary colors
This is light on dark
Audio Visual Aids
12/8/2018

50. Make It Clear (Complement)
Use contrasting colors
Light on dark vs dark on light
Use complementary colors
These colours do not complement
Audio Visual Aids
12/8/2018

51. Make It Clear (Complement)
Use contrasting colours
Light on dark vs dark on light
Use complementary colours
These colours complement
Audio Visual Aids
12/8/2018

52. Make it Clear (Fonts and Background Colors)
NEPAL ADMINISTRATIVE STAFF COLLEGE
12/8/2018
Make it Clear (Fonts and Background Colors)
This is a good mix of colors. Readable!
This is a bad mix of colors. Low contrast.
Unreadable!
This is a good mix of
colors. Readable!
This is a bad mix of
colors. Avoid bright
colors on white.
Unreadable!
My own pet peeve is the always used blue background. It’s the one I see most used at conferences. Try something different. That’s why PowerPoint comes with templates.
Choose your background based on a room's lighting: While what is most common is to design with a dark background when you plan to project your slideshow onto a screen, in reality, the best background has to do with the presentation location. Although light text on a dark background looks best in a dark or slightly darkened room, in a light room the dark background may look so faded that light text may not show up as well. For this kind of situation, it doesn't hurt to try dark text on a lighter background
Audio Visual Aids
12/8/2018
Shital Moktan

53. Make It Clear (Size) Size implies importance Audio Visual Aids
12/8/2018

54. Size implies importance
Make It Clear (Size)
Size implies importance
Audio Visual Aids
12/8/2018

55. Make It Clear (Focal Points)
Focal points direct attention
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56. Make It Clear (Focal Points)
Focal points direct attention
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57. Be Progressive
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58. Types of Instructional Tools
Complexity of Interactions
Mode of Instruction
Individual
Pair
Group
Direct
Instruction
Guided
Inquiry
Discovery
Learning
Instructive
Tools
Constructive
Social
Communicative
Informational Tools
Too many in one go!
Audio Visual Aids
12/8/2018
Professional Course on ICT and E-Governance
12/8/2018

59. Types of Instructional Tools
Discovery
Learning
Social
Constructive
Tools
Individual
Constructive
Tools
Progressive & thus focused
Guided
Inquiry
Mode of Instruction
Individual
Instructive
Tools
Social
Communicative
Tools
Direct
Instruction
Individual
Pair
Group
Complexity of Interactions
Audio Visual Aids
12/8/2018

60. Be Consistent
Audio Visual Aids
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61. Be Consistent Differences draw attention
Differences may imply importance
Use surprises to attract not distract
Audio Visual Aids
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62. Be Consistent This tick draws attention Differences draw attention
Differences may imply importance
Use surprises to attract not distract
This tick draws attention
Audio Visual Aids
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63. Be Consistent These differences distract! Differences draw attention
Differences may imply importance
Use surprises to attract not distract
These differences distract!
Audio Visual Aids
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64. Be Consistent This implies importance Differences draw attention
Differences may imply importance
Use surprises to attract not distract
This implies importance
Audio Visual Aids
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65. Be Consistent Confusing differences! Differences draw attention
Differences may imply importance
Use surprises to attract not distract
Confusing differences!
Audio Visual Aids
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66. Be Consistent This surprise attracts Differences draw attention
Differences may imply importance
Use surprises to attract not distract
This surprise attracts
Audio Visual Aids
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67. Be Consistent These distract! Differences draw attention
Differences may imply importance
Use surprises to attract not distract
These distract!
Audio Visual Aids
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68. Remember Communication is the key Text to support the communication
Pictures to simplify complex concepts
Animations for complex relationships
Visuals to support, not to distract
Sounds only when absolutely necessary
Audio Visual Aids
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69. Tips for Presenting Limit the number of slides
3 slides per minute is the maximum
Practice moving between slides.
Be prepared for technical difficulties
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70. Any Questions?
End with a question slide
Audio Visual Aids
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71. NEPAL ADMINISTRATIVE STAFF COLLEGE
12/8/2018
In Summary
Big
Simple
Clear
Progressive
Consistent
Rehearse your show several times before presenting it to a live audience. Know when you will move on and have some sense of the time required. Know how to use the computer. Don't be fumbling about trying to figure out how to move from slide to slide.
Avoid standing or sitting right behind your computer when you present. If necessary, have an assistant run the computer while you speak.
PowerPoint slideshows are intended to accompany and illustrate your own verbal presentation
Check equipment: Turn on all equipment and make sure it all works, especially the hand controller. Batteries good?
Equipment: What equipment will be used? Computer? Overhead projector? What are its features? Who is responsible for getting it all to the site and set up?
Software: What software (and its version number!) will run the presentation? Does it match what you used to create it? If not, does it matter?
Media: How will you transport the presentation to the site? Will your presentation fit on the media you plan to use to transport it?  Can the computer that will run the presentation use that type of media?     (floppy disk, zip disk, USB drive, CD, DVD?)
Handouts: Who is bringing? How to distribute and when and by whom?
Audio Visual Aids
12/8/2018
Shital Moktan

72. Multimedia Projector
Audio Visual Aids
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73. Introduction
High resolution, full-color projector capable of projecting contents.
Video
Audio Visual Aids
12/8/2018

74. Any Questions?
Thank you
Audio Visual Aids
12/8/2018