1. Toastmasters Leadership Institute, June 26, 2004
You Don't Have to Do It All By Yourself Chart Your Course to Success with Delegation
Introduction for Ruth Levitsky
Ruth joined Toastmasters at in In 1995 she became vice president of education, and shortly after had to take a six month leave of absence. During that time she learned delegated several of the duties of the vice president education role to other club members. Everything ran well. Then Ruth returned and did everything herself and everything didn’t run as smoothly.
Ruth’s wishes she could say that she was a great delegator after her first experience. But too often, she wasn’t. She did get plenty of practice in Toastmasters and served in every club officer role and several district officer roles, including district governor. Ruth is an ATM-G/Competent Leader.
Ruth’s favorite saying is “If you can’t be a good example, you’ll just have to serve as a horrible warning.”
Today she will show us how to successfully include almost everyone in our clubs (or outside Toastmasters projects) in what we are doing.
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Toastmasters Leadership Institute, June 26, 2004

2. Toastmasters Leadership Institute, June 26, 2004
"A conductor can be easily seduced by the public's extraordinary attention to his unique offering and come to believe that he is personally superior.  The near-mythical maestro Herbert von Karajan was reputed to have jumped into a taxi outside the opera house and shouted to the driver, "Hurry, hurry"
"Very good , sir" said the driver. "Where to?"  "It doesn't matter" said von Karajan impatiently. "They need me everywhere."
from the Art of Possibility by Rosamund and Ben Zander, page 67
Do you ever feel this way? Or do you know someone who acts this way?
Who here is a club president? How many of you were told that the club president is the easiest job? That all you had to do was “delegate.”?
What do you think of when you hear the word “delegate”
<pause> <dictionary definition>
The purpose of this workshop is to offer ways to avoid what happens all too often to many club officers—burnout from “having to do” “everything”
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Toastmasters Leadership Institute, June 26, 2004

3. Toastmasters Leadership Institute, June 26, 2004..
A guest conductor who was rehearsing a symphony orchestra for an upcoming pops concert….
“You people know this music better than I do,” he said, “so just go ahead and play it. I’ll wave my arms around a lot at the concert to please the audience, but don’t pay attention to what I’m doing.”
p. 253, Leading Teams: Setting the Stage for Great Performances, J. Richard Hackman
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Toastmasters Leadership Institute, June 26, 2004

4. Toastmasters Leadership Institute, June 26, 2004
As you reach a certain point, you have to empower other people and build on their strengths to make your own weakness irrelevant.
Stephen Covey
2004 Toastmasters International Golden Gavel Recipient
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Toastmasters Leadership Institute, June 26, 2004

5. Toastmasters Leadership Institute, June 26, 2004
A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say, "We did it ourselves".
- Lao Tzu
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Toastmasters Leadership Institute, June 26, 2004

6. Toastmasters Leadership Institute, June 26, 2004
Delegating Quiz
If you want something done right, do it yourself.
True
False
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Toastmasters Leadership Institute, June 26, 2004

7. Pop Quiz Delegation is to…
Entrust to another
To appoint as one’s representative
To assign responsibility or authority
Abdicate
No matter what your officer role, or even if you aren’t an officer, delegating is a way to increase what you are able to do, and more importantly, a way to involve more people in the workings of your club.
One example of delegating is when you are the Toastmaster of the meeting. For many clubs, the Toastmaster is responsible for making sure the agenda is filled (in other clubs the EVP or secretary could be responsible)
Have you ever been to a Toastmasters meeting where the Toastmaster does everything, or nearly everything, themselves? They are Toastmaster, Topics Master, Speaker and General Evaluator? How and why does this situation happen?
<discuss>
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Toastmasters Leadership Institute, June 26, 2004

8. Delegating VP Education Roles
List all the possibilities of your role
Decide what to do and who to do it
Exercise: do this for your officer role or project:
Club
bulletin
Schedule
Contests
Mentor administrator
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Toastmasters Leadership Institute, June 26, 2004

9. 5 Steps to Effective Delegating
1. Decide what to delegate –delegation is
not dumping , do you have the authority to
delegate? If not, who do you need to ask?
2. Decide who will do the task
3. Assign responsibility
4. Grant authority
5. Establish accountability
Ineffective ways of delegating or Why Doesn’t Anyone Around Here Want to Do Anything?
What are some ineffective ways of delegating?
Tag, you’re it!
Last minute
Not enough information provided
No communication with people involved
Nasty chores
Avoid the “any warm body will do” syndrome
What happens if you don’t do it all? You leave room for others to grow.
“Base your success on how many people you make successful”
Definition of empower: enable, promote the self-actualization or influence of another person
Other words for delegation:
Appointment, designation, nomination, installation, charging
What happens if no one volunteers? Cut to essentials.
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10. Toastmasters Leadership Institute, June 26, 2004
Then…follow up
1. Describe tasks/expected results
2. Agree on standards and timetables
3. Identify training needs
4. Identify resources
5. Prepare a report/timetable
6. Who is in charge? Specify authority
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Toastmasters Leadership Institute, June 26, 2004

11. Toastmasters Leadership Institute, June 26, 2004
Delegating Quiz
If you want something done right, do it yourself.
True
False
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12. Toastmasters Leadership Institute, June 26, 2004
Resources
Delegate to Empower, Toastmaster International Leadership Excellence Series
Web resources:
Effective Delegation skills:
Delegating responsibility:
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Toastmasters Leadership Institute, June 26, 2004