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PCC Update 02/24/2010 Combined Phase Report
ISD2R\YES NM PCC Update 02/24/2010 Combined Phase Report 12/9/2018
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Agenda The Project Planning Phase Deliverables Budget Schedule
Current Status Progress 12/9/2018
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The Project The Human Service Department (HSD) is in the process of replacing the oldest of three major systems with which HSD serves New Mexicans. The system under replacement provides benefits to over 700,000 New Mexicans who receive food stamps (SNAP), energy assistance, Medicaid, and cash assistance. Federal partners (FNS and CMS) require an extensive Planning Phase and an Implementation Advanced Planning Document (IAPD) as part of that phase. 12/9/2018
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ISD2R\YES Project Components
YES NM AIE APB My Account Tracking Encounter ISD2R DASHBOARD Imaging Business Intelligence AIE – Am I Eligible Quick Eligibility Screening for HSD/ISD, DOH, CYFD AFB – Electronic Application submission for the same programs 12/9/2018
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ISD2R\YES Phases Planning Implementation Phase I
Implementation Phase II Started RFP Started 12/9/2018
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Planning Deliverables
Implementation Advanced Planning Document (IAPD) is the primary deliverable of the Planning Phase. Encounter Tracking Proof-of-Concept 12/9/2018
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Implementation Phase I Planned Deliverables
YES NM Phase I “Am I Eligible” Public Web for Eligibility Screening for selected programs from HSD, DOH and CYFD. “Apply for Benefits” Public Web for application submission for selected programs from HSD, DOH, and CYFD. Business Intelligence Phase I (25) core reports (3) Dashboards Creation of an adhoc reporting environment for selected existing data sources Imaging/Electronic Case File The ability to scan, associate a case/client, and retrieve client documents for all Income Support Division offices. 12/9/2018
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Recent Events Two events have occurred recently that require changes to the planned project activities and budget allocation. Directive to revise the RFP for Implementation Phase II to require an outsourced systems integrator Assumption that no funds from the 2009 appropriations will be available prior to the execution of the RFP (#1). 12/9/2018
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Impact of Recent Events
The start of Implementation Phase II is delayed from February 1, Expected start date is now fall 2010. All currently certified funds will be committed to by June 30, 2010. Due to #2, HSD is in the process of difficult decisions regarding which project activities will immediately cease. 12/9/2018
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Pre- encumbrances and Encumbrances
Current Budget Status Subproject Planned Expenditures, Pre- encumbrances and Encumbrances Certified Planning $2,000,000 !,546,101.22 Yes NM Phase 1 $ 1,600,000 1,498,478.59 1,600,000 Business Intelligence $ ,190 592,963.52 681,190 Imaging\EDMS $ 2,000,000 Implementation Phase II $ 17,982,100 TOTAL $ 24,364,000 $3,637,543.33 $6,281,190 12/9/2018
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Current Schedule All of the subproject schedules will need to be revised after the HSD decisions that are occurring February 18 – February 25, 2010. 12/9/2018
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Current Status Planning Phase
Rewriting IAPD to agree with revised RFP. Encounter tracking R1 will go to test 03/01/10. BI Report Conceptual Designs complete. Imaging RFP complete Contract draft under review YES NM M&O contract signed. (2) Change Requests are being coded. 12/9/2018
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Reference Slides 12/9/2018
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YES NM Purpose: Provide “no wrong door” to New Mexicans to Health and Human Services programs. Release 1: Am I Eligible is a web application that provides a quick (less than 15 min) screening for HSD ISD programs, DOH WIC, CYFD Child Care. Release 2 (Phase 1): Apply for Benefits (AFB) provides web application submission for the same programs. Future Releases: My Account, which will allow clients to see all their account activities for the Joint Agency Team programs. Provider web which will support community partners access to assist New Mexicans entering organizations external to state offices. 12/9/2018
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Encounter Tracking Overview
Queue Assignment Complex Applications Interviews Reviews Filing Process in ISD2 Pend for Documents Client Enters Office Greeter SNAP Applications Drop off Documents Tracking and Statistics 12/9/2018
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ISD2R\ Yes NM Phase II Phase II of the ISD2R\YES NM project is comprised of: Replacement of the 20+ year old worker-facing system that provides fourteen functions for HSD Income Support Division programs. Expansion of the YES NM client-facing public web to include client access to their account information, and a provider web. 12/9/2018
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Business Intelligence
Query Studio Report Studio Express Edition Analysis Studio Power Play Cognos Connection Framework Manager Encounter Tracking IRU Client/Case Data YES NM Document Imaging (Index Info) LIHEAP ISD2 CSES (Partial) 3rd Party Work Program Transformed VSAM Data Data Sources (Scope and priority to be determined) 12/9/2018
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Imaging The Imaging/ Electronic Case Phase I subproject provides:
Provision of (25) selected reports that will be a replacement for their counterpart “green bar” dispatch reports. Three (3) Dashboards, one layout each for Regional Operations Managers, County Directors, and Central office ISD workers. Creation of an ad hoc environment within the Cognos tool and the necessary modeling in order to include selected data sources into that environment. 12/9/2018
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IV&V Status Both the IV&V for the Planning Phase and the IV&V for the Implementation phase expired 12/31/09 The IV&V for the planning phase is at DoIT for signature The IV&V for implementation is in draft within the Project Management Bureau at Plaza San Miguel. 12/9/2018
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