1. St. John the Baptist School System Special Education Chairperson’s Meeting
September 8, 2016

2. TALKING POINTS Rosters/Teaching Schedules - Jen Child Count Date - Jen
New Discipline Procedures Training – Desi
ESYS Date – Bridgette
Purchase Orders - Bridgette
New post to the St. John Website – Office of Special Education Page - Bridgette
SER Feature of the Month – View Attachments – Bridgette
Amended IEP Procedures/Notice of Proposed or Refused Action Form - Venus
New Accommodations Page Format - Venus
Questions/Training needed
TALKING POINTS

3. Rosters & Teaching Schedules
Use Roster Review Checklist guidelines to update rosters
Turn in all folders to the sped office for students who are no longer at your school
You will get an from Bridgette or Lisa to turn in your drops
SER Exit Form needed for all drops
Completed Transition Questionnaire needed for all students 15 years old and older
IEP folders are reviewed by the sped office so make sure that everything that needs to be in the IEP folder is in the IEP folder including Progress Monitoring and Behavior Tracking
Use the Teaching Schedules on the St. John Office of Special Education website page
Teaching Schedule must match minutes, educational areas, and service locations on the students’ IEPs
Rosters & Teaching Schedules

4. Sample Teaching Schedule

5. Child Count Child Count Date – September 30, 2016
All IEPs due in September must be held
A copy of these IEPs must be turned into Milesville A.S.A.P.
Child Count Rosters will be ed to the department chairs on Thursday, September 29,
Child Count Rosters must be signed by the service provider and principal/dated September 30, 2016 verifying that all information is correct as of this date and services are being provided.
Rosters are turned into the Milesville no later than Monday, October 3, 2016.
Progress Monitoring Logs will be collected with the November Rosters
Child Count

6. New Discipline Procedures Training Presented By Desi

7. new information
New behavior review forms posted on st. john sped webpage under sped forms
Completed copies sent to the idea compliance monitor (desiree Bennett) at every level
Level 1 – school administrator makes 1st contact with parent
Level 2 – BOTH school administrator & TEACHER makes contact with parent

8. new information
Level 3 – 6 WEEKS FOR IMPLEMENTATION W/O ANY ADDITIONAL OSS DAYS UNLESS APPROVED BY THE SUPERINTENDENT OR DIRECTOR OF SPECIAL EDUCATION

9. ESYS ESYS Date –March 23, 2017 Before Spring Break
Keep Progress Monitoring Logs updated
Have all documentation used to determine ESYS eligibility readily available
Turn in the Extended School Year Services Screening Eligibility Criteria Summary Form with all forms that document your decision
Progress Monitoring Form
Critical Point of Instruction Documentation Form
If applicable
Regression-Recoupment Documentation Form
Excessive Absences Documentation Form and attendance records
Transition to Post-School Outcomes Documentation Form
Transition From Early Steps to Preschool Documentation Form

10. ESYS
April 3-7, 2017
ESYS Letters of Ineligibility or Eligibility are sent to parent and documented in the IEP folder
Also send home Documentation Form used to make ESYS determination
If the parent disagrees with the ineligibility decision contact the IEP Coordinator and prepare to present documentation at an ESYS meeting
Documents for the IEP Folder
Extended School Year Services Criteria Documentation Form
Documentation Form used to make ESYS determination
ESYS Letter of Ineligibility or Eligibility

11. Purchases can be made to meet the needs of a students IEP.
Purchases must be made through an approved vendor
Tricia Young at for an appointment to place your order
Purchase Orders

12. New Post on St. John Sped Webpage
New post to the St. John Website – Office of Special Education Page
IEP Checklist
Refresher Training ppt 2016
Special Education Department Chairperson’s Meeting – September 2016 ppt
New Post on St. John Sped Webpage

13. SER Feature of the Month
Attached Documents
In SER go to Student Profile
View Attachments View the document that you need to see
Print Document
Add to IEP Folder if needed
If Document that you need is not under the Attached Documents Feature Lisa at
Give her the student’s name and LEA number
She will upload the document to SER so that you can have access to it
SER Feature of the Month

14. SER Feature of the Month
SER Feature of the Month

15. Amended IEP Procedures
At a minimum the ODR, Person of IEP Authority and Parent/Age of Majority must attend the amended IEP meeting.

16. SER IEP FORMS CHANGES

17. Review & Amended IEPs Parents must be given Prior Notice Letter
Parent may not consent (agree) with the review or amended IEP but must have an opportunity to participate in the decision making process through an IEP meeting at a face-to-face IEP meeting or over the phone
Circle amend if the IEP meeting is to be amended
A Notice of Proposed Refused Action Form must be completed for Every IEP or Amended IEP meeting documenting the changes made at the meeting
Review & Amended IEPs

18. Notice of Proposed or Refused Action Form
Samples of Notice of Proposed or Refused Action Forms Provided
Notice of Proposed or Refused Action Form

19. New Accommodations Page Format
Amend all IEPs for Accommodations by September 30, 2016
Accommodations must be used routinely and regularly
Amend IEPs to address accommodations for students who entered 3rd grade this year
Amend IEPs to move accommodations for 5-8 grades from the Paper to the Online testing columns
New Accommodations Page Format

20. Questions Training Needed
Bridgette at
Academic Strategies ?
Using the Teacher Schedule Form?
Writing Compliant IEPs?
Behavior Strategies?
Disabilities Training?
Co-Teaching?
Other?
Questions Training Needed