1. Recap Analysis and Recording of transactions
Lecture 1
Recap
Analysis and Recording of transactions
Preparation of ledger accounts
Calculation of ledger balance
Preparation of trial balance
Preparation of a basic profit and loss and balance sheet

2. Areas Covered in This Lecture
Different types of vouchers
Carrying of balance from one period to the next period
Recording the transaction of February and preparation of trial balance

3. Voucher Specific format Control of transactions Serial numbered
Lecture 1
Voucher
Specific format
Control of transactions
Serial numbered

4. Types of Voucher Receipt voucher Payment voucher Journal voucher
Lecture 1
Types of Voucher
Receipt voucher
Payment voucher
Journal voucher

5. Lecture 1
Receipt Voucher
Receipt voucher is used to record receipt of cash or cheque
Receipt vouchers can be further divided into Cash Receipt and Bank Receipt vouchers

6. Receipt Voucher Name of the Organization
Lecture 1
Receipt Voucher
Name of the Organization
Bank Receipt / Cash Receipt OR Receipt Voucher
Date:
No:
Cash / Bank code:
Description / Title:
Description /
Title of Account
Code #
Credit
Amount
Total:
Narration:
Prepared By:
Checked by:

7. Lecture 1
Payment Voucher
Payment voucher is used to record a payment of cash or cheque
Payment vouchers can be further divided into Cash Payment and Bank Payment vouchers

8. Payment Voucher Name of the Organization
Lecture 1
Payment Voucher
Name of the Organization
Bank Payment / Cash Payment OR Payment Voucher
Date:
No:
Cash / Bank code:
Description / Title:
Description /
Title of Account
Code #
Credit
Amount
Total:
Narration:
Prepared By:
Checked by:

9. Lecture 1
Journal Voucher
Journal voucher is used to record transactions that do not effect cash and bank account

10. Journal Voucher Name Of Organization Journal Voucher Date: No:
Lecture 1
Journal Voucher
Name Of Organization
Journal Voucher
Date:
No:
Description
Code #
Debit
Amount
Credit Amount
Total:
Narration:
Prepared By:
Checked by:

11. Carrying Forward the Balance of an Account
Lecture 1
Carrying Forward the Balance of an Account
Title of Account Account Code 01
Debit Side
Credit Side
Date
No.
Narration
Dr. Rs.
Cr. Rs.
100,000
80,000
20,000
30,000
31-01
Balance C/F
10,000
120,000
Title of Account Account Code 01
Debit Side
Credit Side
Date
No.
Narration
Dr. Rs.
Cr. Rs.
01-02
Balance B/F
10,000

12. Carrying Forward the Balance of an Account
Lecture 1
Carrying Forward the Balance of an Account
Title of Account Code __
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
100,000
20,000
120,000
80,000
40,000
30,000
10,000
31-01
Balance C/F
Cash Account Page 01
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
01-02
Balance B/F
10,000

13. Expense accrued last month reduced by Rs. 5,000
Lecture 1
No.
Date
Particulars
20-- 01
Feb 02
Deposited Rs. 25,000 in bank 02
Expense accrued last month reduced by Rs. 5,000 03
Feb 05
Expense accrued last month paid through cheque Rs. 15,000 04
Feb 06
Received Rs. 14,000 cash from Mr. B (debtor) 05
Feb 07
Discount given to Mr. B. Rs. 1,000

14. Goods purchased on credit from Mr. A Rs. 60,000
Lecture 1
No.
Date
Particulars
20-- 06
Feb 10
Goods purchased on credit from Mr. A Rs. 60,000 07
Feb 12
Goods sold on credit to Mr. B Rs. 95,000 08
Feb 15
Placed Rs. 75,000 in fixed deposit 09
Feb 17
Paid to Mr. A Rs. 25,000 through cheque 10
Feb 20
Received cash from Mr. B. Rs. 75,000 11
Feb 28
Salaries accrued Rs. 5,000 12
Expenses accrued Rs. 15,000

15. Trial Balance As On January 31, 20--
Lecture 1
Ali Traders
Trial Balance As On January 31, 20--
Title of Account
Code
Dr. Rs.
Cr. Rs.
Cash Account 01
35,000
Bank Account 02
130,000
Capital Account 03
200,000
Furniture Account 04
15,000
Vehicle Account 05
50,000
Purchases Account 06
60,000
Mr. A (Creditor) 07
Sales 08
95,000
Mr. B (Debtor) 09
Salaries 10
5,000
Expenses 11
20,000
Expenses Payable 12
Total
330,000

16. 01 – Deposited Rs. 25,000 in Bank Cash Account Code 01 Date Number
Lecture 1
01 – Deposited Rs. 25,000 in Bank
Cash Account Code 01
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
35,000
Feb 02 01
Cash deposited
25,000
10,000
Bank Account Code 02
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
130,000
Feb 02 01
Cash deposited
25,000
155,000

17. 02 – Expense Accrued Last Month Reduced by Rs. 5,000
Lecture 1
02 – Expense Accrued Last Month Reduced by Rs. 5,000
Expenses Accrued Code 12
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
20,000
(20,000)
Feb 02 02
Expenses payable reduced
5,000
(15,000)
Expense Account Code 11
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
20,000
Feb 02 02
Expenses payable reduced
5,000
15,000

18. 03 – Expense Accrued Last Month Paid Through Cheque Rs. 15,000
Lecture 1
03 – Expense Accrued Last Month Paid Through Cheque Rs. 15,000
Bank Account Code 02
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
130,000
Feb 02 01
Cash deposited
25,000
155,000
Feb 05 03
Expenses payable paid
15,000
140,000
Expenses Accrued Code 12
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
20,000
(20,000)
Feb 02 02
Expenses payable reduced
5,000
(15,000)
Feb 05 03
Expenses payable paid
15,000

19. 04 – Received Rs. 14,000 Cash From Mr. B (Debtor)
Lecture 1
04 – Received Rs. 14,000 Cash From Mr. B (Debtor)
Mr. B Code 09
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
15,000
Feb 06 04
Cash received from B
14,000
1,000
Cash Account Code 01
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
35,000
Feb 02 01
Cash deposited
25,000
10,000
Feb 06 04
Cash received from B
14,000
24,000

20. 05 – Discount Given to Mr. B. Rs. 1,000
Lecture 1
05 – Discount Given to Mr. B. Rs. 1,000
Mr. B Code 09
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
15,000
Feb 06 04
Cash received from B
14,000
1,000
Feb 07 05
Discount given to B
discount Account Code 13
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
Feb 07 05
Discount given to B
1,000
10,000

21. 06 – Goods Purchased on Credit From Mr. A Rs. 60,000.
Lecture 1
06 – Goods Purchased on Credit From Mr. A Rs. 60,000.
Mr. A Code 07
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
15,000
(15,000)
Feb 10 06
Credit purchases from B
60,000
(75,000)
Purchases Account Code 06
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
60,000
Feb 10 06
Credit purchases from B
120,000

22. 07 – Goods Sold on Credit to Mr. B Rs. 95,000.
Lecture 1
07 – Goods Sold on Credit to Mr. B Rs. 95,000.
Mr. B Code 09
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
15,000
Feb 06 04
Cash received from B
14,000
1,000
Feb 07 05
Discount given to B
Feb 12 07
Credit sale to B
95,000
Sales Code 08
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
95,000
(95,000)
Feb 12 07
Credit sale to B
(190,000)

23. 08 – Placed Rs. 75,000 in Fixed Deposit
Lecture 1
08 – Placed Rs. 75,000 in Fixed Deposit
Bank Account Code 02
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
130,000
Feb 02 01
Cash deposited
25,000
155,000
Feb 05 03
Expenses payable paid
15,000
140,000
Feb 15 08
Fixed deposit placed
75,000
65,000
Fixed Deposit Code 14
Date
Number
Narration
Debit Rs.
Credit Rs.
Bal. Dr/(Cr)
Feb 01
Balance B/F
Feb 15 08
Fixed deposit placed
75,000