1. Template Name: ENGAGE™ Control Room Briefing Pack
Template Description: The ENGAGE™ Control Room Briefing Pack is used to help structure the control room meetings by demonstrating how Control Rooms help to manage the interations of the Change Execution phase including templates to visually brief the stakeholders within the Change Networks
ENGAGE™ Stage Alignment: This template is aligned to Change Execution

2. WHAT IS A CONTROL ROOM? CONTROL ROOM
A control room is a forum aligned to a business function so the business understands the change impacts and receives steer and direction from the Programme Teams in order to be business ready
CONTROL ROOM
Liaison between Project Enterprise and the business
Education of the senior team so they are empowered to drive change in their function
Regularly review feedback
Review deployment plans & approaches
Discuss readiness checkpoints and criteria to provide overall focus
Plan business resources to support in readiness activities
Regularly review Risks, Issues and Actions

3. CHANGE EXECUTION OVERVIEW
As part of the ENGAGE™ Change Framework the Change Execution stage is an iterative process which looks to plan in proactive change activities ranging from Awareness & Engagement, Education & Training, Business Preparation & Readiness and Business Adoption & Realisation. These Change Sprints are short, sharp pieces of work which will be demonstrated to the control rooms to highlight progress
Change Sprint 01
Change Sprint 02
Change Sprint 03
Change Sprint 04
Change Sprint 05
Change Sprint 06
Change Sprint 07
Change Sprint 08
CP1
CP2
EXAMPLE CHANGE SPRINT
Change Sprint Planning
Change Execution
Demo Outputs
Business Feedback
Defining the length of the change sprint
What are the goals of this sprint
What proactive change activities will be worked upon against the change plan
Change Teams delivering on activities to the business
Change Network actively working on activities
Daily Scrums to align business / programme teams
Demo outputs & progress to the Control Room / Change Networks to highlight progress on the change plans
Establish lessons learned and feed into future change sprints

4. CHANGE SPRINT OVERVIEW
SPRINT NUMBER: XX
SPRINT GOAL: The goal of this change sprint is to ……….
CHECKPOINT: The next readiness checkpoint you are working towards
AWARENESS &
ENGAGEMENT
EDUCATION &
TRAINING
BUSINESS
PREPARATION &
READINESS
BUSINESS ADOPTION
& REALISATION
CHANGE SPRINT TEAM
Name: xxxxx
Role: xxxxx
% Available: 100%
Name: xxxxx
Role: xxxxx
% Available: 100%
Enter brief overview of change activity
Enter brief overview of change activity
Enter brief overview of change activity
Enter brief overview of change activity
Name: xxxxx
Role: xxxxx
% Available: 100%
Name: xxxxx
Role: xxxxx
% Available: 100%
Name: xxxxx
Role: xxxxx
% Available: 100%
Name: xxxxx
Role: xxxxx
% Available: 100%
PROGRAMME HEADLINES
Enter any headlines from the wider programme team that need to be communicated to the control room
CHANGE SPRINT PLAN
BEFORE
DURING
AFTER
Change Sprint Planning
Change Sprint Start
(Control Room)
Change Agent Workshop
Store Comms Overall
Sprint 02 Deploy
Change Sprint Demo
Lessons Learned / Feedback
THU
1st Mar
FRI
2nd Mar
MON
5th Mar
TUE
6th Mar
WED
7th Mar
8th Mar
9th Mar
12th Mar
13th Mar
14th Mar
15th Mar
16th Mar
17th Mar

5. AWARENESS & ENGAGEMENT

6. <<TITLE>>
<<This can be used to help visualise the intent for the change sprint and to help communicate with stakeholders within your control room>>

7. EDUCATION & TRAINING

8. <<TITLE>>
<<This can be used to help visualise the intent for the change sprint and to help communicate with stakeholders within your control room>>

9. BUSINESS PREPARATION & READINESS

10. <<TITLE>>
<<This can be used to help visualise the intent for the change sprint and to help communicate with stakeholders within your control room>>

11. BUSINESS ADOPTION & REALISATION

12. <<TITLE>>
<<This can be used to help visualise the intent for the change sprint and to help communicate with stakeholders within your control room>>