1. FEMA’s Hazard Mitigation Grant Programs
Oklahoma Floodplain Managers Association 15th Annual Fall Conference
FEMA’s Hazard Mitigation Grant Programs
Tools to End the Cycle of Repetitive Disaster Damage
R.D. Flanagan & Associates Tulsa, Oklahoma

2. Oklahoma Floodplain Managers Association 15th Annual Fall Conference
New Orleans, LA Levee Break at Surekote Rd.
Long Beach, MS (Storm Surge)
As long as cities are constructed in floodplains, flood plain managers will be employed.
R.D. Flanagan & Associates Tulsa, Oklahoma

3. Floods often overwhelm emergency response capacity.

4. This is what you would see if you visited the FEMA web site today
This is what you would see if you visited the FEMA web site today. Disaster management has visually displaced all other agency programs.

5. This is what you normally see when you visit FEMA on the web, and here is where we’ll start. Go to “Mitigation and Flood Insurance.”

6. This is the introduction to the activities of the Mitigation Division.

7. Definition
ODEM
Oklahoma Dept. of
Emergency Mgmt.
Hazard Mitigation: any sustained action taken to reduce or eliminate long-term risk to people and property from natural and man-made hazards.
HMGP Program grant funds available under Section 404 of the Stafford Act provide States with the incentive and capability to implement mitigation measures that previously may have been infeasible.
A key purpose of the HMGP: to ensure that the opportunity to take critical mitigation measures to protect life and property from future disasters is not lost during the recovery and reconstruction process following a disaster.
Hazard Mitigation (lessening the impacts of natural and man-made hazards on our communities) is a top priority for both the State and Federal governments, especially now, in light of the Gulf Coast/New Orleans disaster.

8. Objective of Mitigation Planning
ODEM
Oklahoma Dept. of
Emergency Mgmt.
Identify Hazards that could impact your community.
Identify Vulnerable Populations to those hazards.
Identify Measures that can be taken to mitigate (reduce, eliminate) the the impact of those hazards on the community.
Here is why R.D. Flanagan and Associates helps communities do mitigation planning. FEMA has two grant programs in particular that deal with planning and action before a disaster.

9. Stafford Act – Section 404 ODEM
Oklahoma Dept. of
Emergency Mgmt.
The Robert T. Stafford Disaster Relief and Emergency Assistance Act was passed on November 23, 1988, amending Public Law , the Disaster Relief Act of 1974.
The Stafford Act included Section 404, which established the Hazard Mitigation Grant Program.
In 1993, Section 404 was amended to increase the amount of HMGP funds available and the cost-share to 75 percent Federal.
This amendment also encouraged the use of property acquisition and other non-structural flood mitigation measures.

10. ODEM
Oklahoma Dept. of
Emergency Mgmt.
HMGP Funding
After a Presidential Disaster Declaration, a $100 million Federal Expenditure would bring an additional $15-20 million to the state to implement approved Hazard Mitigation Plans, such as acquisition of Repetitive Loss Flood properties, School Safe Rooms, etc.

11. Hazard Mitigation Grants 2
ODEM
Oklahoma Dept. of
Emergency Mgmt.
Two Hazard Mitigation Grant Programs funded by the Federal Emergency Management Agency (FEMA).
HMGP - implements long-term hazard mitigation measures after a major disaster declaration.
PDM-C - provides a nationally competitive source of annual funding to States, Territories, Tribes, and local governments for pre-disaster mitigation planning and projects primarily addressing natural hazards. Funding these plans and projects reduces overall risks to the population and structures, while also reducing the reliance on funding from actual disaster declarations.

12. Hazard Mitigation Grants
ODEM
Oklahoma Dept. of
Emergency Mgmt.
There are Two Types:
Planning Grants are available to all political jurisdictions.
Project Grants are available to jurisdictions with approved HM Plans.
They are available to communities, political jurisdictions, and school districts with approved Hazard Mitigation Plans.
Hazard Mitigation (lessening the impacts of natural and man-made hazards on our communities) is a top priority for both the State and Federal governments, especially now, in light of the Gulf Coast/New Orleans disaster.

13. The Hazard Mitigation Grant Program (HMGP) becomes available after a Presidential Disaster Declaration.

14. HMGP Eligibility
ODEM
Oklahoma Dept. of
Emergency Mgmt.
The State is responsible for soliciting applications from eligible applicants, assisting in the preparation and prioritization of those applications, and managing the approved projects.
All interested applicants, with the exception of Native American tribes, must apply to the State.
The following types of entities are eligible to apply to the State for HMGP funding:
State and Local governments
Private non-profit organizations or institutions
Native American tribes and Alaskan Native villages

15. Contact Information
ODEM
Oklahoma Dept. of
Emergency Mgmt.
The State Hazard Mitigation Officer or Mitigation Team should contact affected local governments and pertinent State agencies to solicit potential applications.
State Hazard Mitigation Officer
Oklahoma Department of Emergency Management P.O Box Oklahoma City, OK Phone: , Fax:
State Hazard Mitigation Liasons
Byron Garver, Karen Cullers,
Jerry Murphy, Ben Brake

16. Arkansas, Louisiana, New Mexico, Oklahoma, Texas
FEMA Regional Office
ODEM
Oklahoma Dept. of
Emergency Mgmt.
Region 6 Denton, TX (817)
Arkansas, Louisiana, New Mexico, Oklahoma, Texas
Federal Emergency Management Agency Federal Regional Center 800 N. Loop 288

17. States’ Role
ODEM
Oklahoma Dept. of
Emergency Mgmt.
FEMA encourages States to develop their mitigation programs before disaster strikes. States are adopting a more active HMGP management role. Increased capabilities may include:
Conducting comprehensive all-hazard mitigation planning prior to disaster events;
Providing applicants technical assistance on sound mitigation techniques and hazard mitigation policy and procedures;
Coordinating mitigation programs through interagency teams or councils.
Conducting benefit-cost analyses; and

18. States’ Role – (continued)
ODEM
Oklahoma Dept. of
Emergency Mgmt.
Preparing National Environmental Policy Act reviews for FEMA approval.
States that integrate the HMGP with their frequently updated State Administrative and Hazard Mitigation Plans will create cohesive and effective approaches to loss reduction.
This type of coordinated approach minimizes the distinction between “predisaster” and “post-disaster” time periods, and instead produces an ongoing mitigation effort.

19. Communities With or Working on Plans

20. Counties With or Working on Plans

21. Application Process Steps
ODEM
Oklahoma Dept. of
Emergency Mgmt.
State notifies potential applicant.
Applicant submits project to State by on line application. (
State HMGP staff or team reviews the project.
State submits selected projects to FEMA.
FEMA reviews the application or the State's eligibility recommendation.
If approved, State begins grant management.

22. About eGrants 1 ODEM e-Grants allows users to:
Oklahoma Dept. of
Emergency Mgmt.
e-Grants allows users to:
Create and submit a subgrant pre- application to the grant applicant
Create and submit a subgrant application to the grant applicant
Review and process subgrant applications Create and submit a grant application to FEMA
Review and process grant applications
Accept award packages
Prepare and submit quarterly reports

23. About eGrants 2
ODEM
Oklahoma Dept. of
Emergency Mgmt.
e-Grants currently processes applications for the following types of grants:
Flood Mitigation Assistance (FMA)
Pre-Disaster Mitigation (PDM) Program
Pre-Disaster Mitigation – Competitive (PDM-C) Program

24. Application Flow through e-Grants
ODEM
Oklahoma Dept. of
Emergency Mgmt.
Subgrant applicant creates subgrant application
Subgrant applicant submits subgrant application to grant applicant
Grant applicant conducts cursory eligibility review of subgrant application
Grant applicant selects and ranks subgrant applications for grant applicationRevisions as needed
Grant applicant creates grant applicationGrant applicant manages award or submits grant application to FEMA
FEMA conducts cursory review of grant applicationRevisions as neededFEMA conducts awards reviewFEMA notifies
Grant applicant of pending award packageGrant applicant reviews the award packageGrant applicant accepts or not accepts the grant
Not AcceptAcceptAward package is sent back to FEMA for final signature & obligation
Grantee is notified of FEMA Signed Award PackageAward package is sent back to FEMA for withdrawal
Grantee manages grant and creates & submits Quarterly Reports to FEMA

26. Application Process Timeframe 1
ODEM
Oklahoma Dept. of
Emergency Mgmt.
Application Submittal - The State will submit all selected local applications or summaries to the Regional Director within 90 days after the State Hazard Mitigation Plan is approved. (Approximately 9-18 months after disaster declaration.)
Obligations - The Regional Director will obligate all funding within 24 months after the disaster declaration.

27. Application Process Timeframe 2
ODEM
Oklahoma Dept. of
Emergency Mgmt.
3. Funds Expire - Any HMGP funds not obligated or committed to a pending project application after the 24-month obligation deadline expire, and are no longer available.
4. Extensions - The Regional Director may extend any of the above timeframes by 90 days, in the event of extraordinary circumstances, upon a written request from the State. The Associate Director for Mitigation may extend timeframes related to FEMA actions by 90 days, in the event of extraordinary circumstances, upon written request by the Regional Director.  

28. The Planning Process ODEM
Oklahoma Dept. of
Emergency Mgmt.
The Hazard Mitigation Planning Process requires about 2 years with monthly TAC and CAC meetings.
The Plan should address about 14 natural and man-made hazards, including tornadoes, floods, lightning, hail, severe winter storms, extreme heat, drought, expansive soils, urban and wild fires, earthquakes, and fixed site and transportation hazardous materials events.
The Plan should identify actions that can or should be taken to mitigate damages to property and prevent loss of life.
The Final Plan must be adopted by the Governing Board, and is required to be updated or revised a minimum of every five years.

29. Hazard Mitigation Plans
ODEM
Oklahoma Dept. of
Emergency Mgmt.
A 10-step process, based on guidance and requirements of FEMA, is recommended to develop Hazard Mitigation Plans:
Organize to Prepare the Plan.
Involve the Public
Coordinate with other Agencies and Organizations.
Assess the Hazard.
Assess the Problem.
Set Goals.
Review Possible Activities.
Draft the Action Plan.
Adopt the Plan.
Implement, Evaluate, and Revise.
Hazard Mitigation (lessening the impacts of natural and man-made hazards on our communities) is a top priority for both the State and Federal governments, especially now, in light of the Gulf Coast/New Orleans disaster.

30. Planning Grant Funding
ODEM
Oklahoma Dept. of
Emergency Mgmt.
The Planning Grants are funded by FEMA for various amounts, depending on the size of the jurisdiction.
The Federal share is 75%, and the local match is 25%, which can be “soft”, i.e., provided in goods and services, such as participation on the Hazard Mitigation Technical Advisory (TAC) or Citizens Advisory Committees (CAC).
(For example, in a school district of 1,500 students and 125 teachers, the grant request could be about $20,000 with a $6,665 local soft match.)

31. The Pre-Disaster Mitigation–Competitive (PDM-C) is funded annually by Congress for development of Hazard Mitigation Plans, and implementation of projects in approved Mitigation Plans.

32. Program Funding
ODEM
Oklahoma Dept. of
Emergency Mgmt.
The PDM program is funded each year for $150 million, and is competitive nation-wide.
Judging from the awards made in the recent past, it appears that Plans are a top priority, followed by acquisition of Repetitive Loss flood properties, and school safe rooms.

33. Grant notices are available on the Internet.

35. Application Deadline ODEM
Oklahoma Dept. of
Emergency Mgmt.
Application Deadline
2006 PDM Planning Grant applications are due to the State and FEMA in October, 2005.

36. ODEM
Oklahoma Dept. of
Emergency Mgmt.
Questions?

37. References http://www.fema.gov/rrr/dec_guid.shtm