1. A quality event increases safety
Event Planning
A quality event increases safety
and requires:
Systematic, complete, and appropriate event planning
Good execution of your plan in the field
SLIDE 1
Slide 1

2. Event Planning
The next 3 lessons cover event planning in the following stages:
The vision
The vision
Hazards and defences
Building teams
SLIDE 2
Let’s start with the vision…
Slide 2

3. The vision has 4 components
Activity
Venue
Participants
An objective which
influences…
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Slide 3

4. The Vision
Objective
The objective defines Why you offer an event and what participants will get from it.
An objective could be:
An experience
A community building goal
An educational goal
A health goal
Etc.
SLIDE 4
Slide 4

5. The Vision Participants
Identifying your participants includes knowing:
Their skills and abilities
How they work together as a group
Why they should be interested in your event
SLIDE 5
Look at it from their point of view
Slide 5

6. The Vision Activity Do your activities support your objectives?
(Are your activities supporting your objective or do you need to make them fit?)
Do the activities work together?
(Are the timelines realistic? Do they transition well into each other?)
SLIDE 6
Is the scale right?
(Right level of challenge)
Slide 6

7. The Vision Venue You need to know: How physical
How long (time, distance, elevation gain)
What features
How to find your way
Where do you want to have rest stops, lunch
SLIDE 7
Slide 7

8. The Vision Review Fit, flow and work together
Look at it from their point of view
Activity
Participants
An objective which
influences…
Why we go outside
SLIDE 8
Know it well to make the most of it
Venue
Slide 8

9. The Vision
Case Study
This case study is written from Julia’s perspective. Comment on how Lucy saw things differently.
Did the modified activity offer the right level of challenge to participants?
What were the objectives of the modified activity? How did those align with the event objectives?
SLIDE 9
Slide 9

10. The Vision A quality trip increases safety Both are created by
participant centered planning
Vision Exercise
Using the list provided by your instructor
Create a vision where objectives, participants, activities and venue are balanced.
Create a vision where objectives, participants, activities and venue are NOT balanced.
SLIDE 10
Slide 10