1. 802.11 2nd Vice Chair’s Report March 2014
May 2011
doc.: IEEE /0051r2
March 2014
nd Vice Chair’s Report March 2014
Date:
Authors:
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

2. March 2014
Introduction
This presentation is a status update on attendance, membership, balloting and documentation matters.
Adrian Stephens, Intel Corporation

3. ANA Status The latest database is 11-11/0270r20 (Feb 2014)
March 2014
ANA Status
The latest database is 11-11/0270r20 (Feb 2014)
Changes since last meeting:
A TGmc MIB allocation (dot11DynamicEIFSActivated)
dot11MAC is now an administered namespace
All MIB authors take note!
Adrian Stephens, Intel Corporation

4. Current Membership Status
May 2011
doc.: IEEE /0051r2
March 2014
Current Membership Status
Status
Number
Aspirant
122 (135)
Potential Voter
56 (59)
Voter
330
Figures (like this) show effect of rules change to be discussed this week.
Definitions:
Aspirant: a member who has attended 1 qualifying meeting
Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend
Data as of
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

5. March 2014
TGaj Inaugral voters
29 members attended the TGaj inaugural meeting (Sept 2012).
Non-voters were granted immediate voting status – i.e., they are treated as an exception to the normal rules requiring “2 of 4 plenaries”.
This exception will be removed after the March 2014 Plenary.
This means they must meet the “2 of 4 plenaries” rule after March to maintain voting membership.
Adrian Stephens, Intel Corporation

6. Recent voting member history
May 2011
doc.: IEEE /0051r2
March 2014
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

7. May 2011
doc.: IEEE /0051r2
March 2014
Recording Attendance
It is a requirement that attendees record their participation at an session and declare their affiliation. This record is usually made using the IMAT attendance system.
If you wish to participate without recording attendance, send an per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain voting membership using this method.
You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Record attendance using this URL:
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

8. Session graphic – March 2014
May 2011
doc.: IEEE /0051r2
March 2014
Session graphic – March 2014
16 Normal slots
Note -- graphic below is out of date. Opening Ceremony has been cancelled. TGai ad-hoc moved to Monday am2.
4 extra slots
Sunday CAC
Monday evening tutorials
Tuesday editor’s Meeting
Tuesday evening
Thursday CAC
75% attendance requires 12 slots attended
Closing plenary requires only 1 registration for 2 slot credit
Register once
Source: 11-14/0201r0
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

9. March 2014
Online Calendar
This session’s meetings are also shown on the calendar on the home page (
This is a Google calendar
There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar.
Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms.
Adrian Stephens, Intel Corporation

10. Documentation March 2014 May 2011 doc.: IEEE 802.11-11/0051r2
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

11. Local File Document Server information
May 2011
doc.: IEEE /0051r2
March 2014
Local File Document Server information
Local FTP server: ftp://griffin.events.ieee.org (anonymous)
External Document Server
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

12. Synchronizing while at the meeting
March 2014
Synchronizing while at the meeting
Particularly important when external bandwidth is limited and unreliable
Use anonymous ftp
Host: ftp://griffin.events.ieee.org
User: anonymous
Password: <your- -address-here>
Destination directory: /802.11/13
Freeware tools are available, for example search for “syncback free” **
** Other tools are available. The IEEE does not endorse the use of any particular tool.
Adrian Stephens, Intel Corporation

13. May 2011
doc.: IEEE /0051r2
March 2014
Reflectors
There is an reflector for the working group, plus one for each task group.
Write access to the reflectors allowed for those who are members with status: aspirant, nearly-voter, potential-voter, voter.
To make a request, visit the reflector request page:
Gathers information and sends an to Vice Chair
If you change address – please let me know. I will perform a global change to the list servers.
Public read access to all reflectors is available via the home page on the “WG ” menu.
Adrian Stephens, Intel Corporation
Adrian Stephens, Intel Corporation

14. March 2014
Adrian Stephens, Intel Corporation

15. March 2014
Wednesday
Adrian Stephens, Intel Corporation

16. March 2014
membership rules
Going back at least 10 years, our Operating Manual (previously known as “Policies and Procedures”) states that when a Voter member loses Voter status due to non-attendance, that voter “starts again from scratch”, i.e., previous attendances do not count towards regaining Voter status. The term “hard landing” is used below to describe this behavior.
The LMSC (802) WG Policies and Procedures are not explicit on this topic, but is unique in its interpretation.
All other working groups transition a Voter to Aspirant or Non-Voter status to reflect any qualifying attendances. This can be called a “soft landing” because the Voter does not necessarily transition immediately to Non-Voter.
The LMSC might or might not clarify its rules in a way that makes non-compliant.
Adrian Stephens, Intel Corporation

17. 802.11 membership rules (continued)
March 2014
membership rules (continued)
Non -
Voter
Aspirant
Potential
Start of first
attendance
attended 1 of 4 2
Records attendance at next plenary
Reflector Access
Reflector
Request
Members Area
Access
<
meetings
or returned 6
ballots
interim
Information on
reflector access
ed to aspirant
Potential Voter status ed
Information on Voter
status and members’
area credentials
Notification of loss of
Voter status
The rules are captured in a state machine in our OM (11-13/0001r2) The transition under debate is highlighted
Adrian Stephens, Intel Corporation

18. March 2014
Potential change
Change the OM so that loss of membership transitions a Voter to either Aspirant or Non-Voter reflecting whether they have 1 or 0 qualifying attendances after the session in which they lost Voter status. This is called a “soft landing”.
The impact of this change coming in to this meeting was three Aspirants would have been Potential Voters, and a number (~10) of Non-Voters would have been Aspirants.
Adrian Stephens, Intel Corporation

19. March 2014
Updated state machine
The rules are captured in a state machine in our OM (11-13/0001r2) The transition under debate is highlighted
Adrian Stephens, Intel Corporation

20. March 2014
Straw Poll
Do you agree in principle that should change its Operating Manual to use “soft landing” rules for loss of Voter membership due to non-attendance Y N A
Adrian Stephens, Intel Corporation

21. March 2014
Reference
Adrian Stephens, Intel Corporation

22. 802.11 Assigned Numbers Authority (ANA)
March 2014
Assigned Numbers Authority (ANA)
The ANA is Adrian Stephens
The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems.
The ANA Process:
Request by TG Editor (or TG chair) to ANA
ANA checks for conflicts with TG Editors
ANA issues revised spreadsheet showing any changes
Adrian Stephens, Intel Corporation

23. March 2014
WG Balloting - ePoll
Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval.
I get asked all the time “should I vote on this ballot”
The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot.
The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA.
Use either individual comments or the template .csv spreadsheet provided.
Can also supply comments using .xls format
You will need to sign in using your IEEE-SA web account
Last ballot (LB187) was successful – people seem to be getting used to the technology quickly.
If you are new to writing comments or comment resolutions, please see document 11-11/1625.
Adrian Stephens, Intel Corporation

24. March 2014
Reciprocal Credit
An voting member will get attendance credit for attending any of the following groups:
(Radio Regulatory TAG)
(Coexistence WG)
OmniRAN ECSG SG
(Smart Grid TAG)
Note that this means you can maintain voting status while attending these groups, but you cannot gain voting status.
For / / ECSG SG attendance – There should be an option under IMAT to record reciprocal credit.
Adrian Stephens, Intel Corporation

25. Meeting attendance – last 11 years
March 2014
Meeting attendance – last 11 years
Adrian Stephens, Intel Corporation

26. Membership by Country and Region
March 2014
Membership by Country and Region
Adrian Stephens, Intel Corporation

27. Membership – Historic Data
March 2014
Membership – Historic Data
Adrian Stephens, Intel Corporation